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Runningd Head:d MEMO
1
To:d Managementd Teamd
From:d Sharheedad Bolton,d Communicationsd Managerd d
Date:d Juned 10,d 2022
Subject:d Insightd intod thed innovatived project,d thed involvedd stakeholders,d andd communicationd
aspects
Projectd named –d Automatedd HRMd Applicationd Systemd
Thed memod focusesd ond ad newd projectd titledd ‘Automatedd HRMd Applicationd System’d thatd
thed companyd isd currentlyd workingd on.d
Projectd descriptiond
Ad projectd involvingd thed creationd ofd ad newd humand resourced (HR)d applicationd systemd isd
underway.d Thed specificd projectd isd ofd paramountd importanced ford thed organizationd sinced itd willd
supportd ad broadd ranged ofd activitiesd suchd asd employeed scheduling,d benefitsd processing,d payroll,d
asd welld asd managementd reporting.d Thed newd systemd cand revolutionized thed currentd conventionald
humand resourced managementd functiond byd integratingd technologyd andd increasingd teed leveld ofd
automationd (Meinertd etd al.,d 2018).d
Potentiald stakeholders
Stakeholdersd playd and instrumentald roled ind thed contextd ofd projectd management.d Itd isd vitald
tod identifyd bothd directd asd welld asd indirectd stakeholdersd sod thatd theird needsd cand bed identifiedd andd
addressedd (Zwikaeld &d Smyrk,d 2019).d Ind thed specificd organizationald context,d somed ofd thed
stakeholdersd thatd ared directlyd andd indirectlyd involvedd ind thed projectd ared thed employees,d
MEMO
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managers,d payrolld services’d vendor,d andd thed executived managementd team.d Sinced thed primaryd
usersd ofd thed newd innovatived systemd ared employees,d managers,d andd payrolld services’d vendor,d
theyd ared thed maind stakeholders.d Thed indirectd stakeholdersd ared thosed whod ared notd directlyd
associatedd withd thed project.d Theyd included thed partnersd ofd thed business,d supportd staff,d steeringd
committeed etc.d
Communicationd needsd ofd stakeholderd categories
Eachd ofd thed stakeholdersd thatd haved beend identifiedd relatingd tod thed projectd wouldd haved
differentd informationd needsd andd expectations.d Thus,d itd isd extremelyd importantd tod haved ad well-
designedd communicationd pland ind placed thatd willd helpd tod shared relevantd andd valuabled informationd
withd thed stakeholdersd andd meetd theird specificd needs.d Ford example,d thed executived managementd
teamd wouldd liked tod getd periodicald statusd relatingd tod thed statusd ofd thed projectd andd itsd successfuld
implementation.d Thed steeringd committeed wouldd alsod liked tod getd ad regulard updated ond thed progressd
ofd thed projectd sod thatd itd cand maked sured thatd ad properd governanced frameworkd isd ind placed ind thed
projectd managementd context.d Similarly,d communicationd withd vendorsd isd vitald tod ensured thatd alld
thed requirementsd relatingd tod thed innovatived projectd haved beend fulfilledd byd them.d Thed directd
stakeholdersd mustd bed informedd aboutd whatd changesd willd taked placed ford themd dued tod thed
introductiond ofd thed projectd andd howd theyd cand adaptd tod thed change.d Properd communicationd isd
cruciald tod ensured thed buy-ind ofd diversed stakeholdersd isd obtainedd (Buttd etd al.,d 2016).d
Identificationd ofd keyd communicationd attributes
Ford thed directd stakeholdersd ofd thed project,d suchd asd thed employees,d andd managers,d itd isd
necessaryd tod offerd detailedd informationd relatingd tod thed project,d suchd asd thed exactd dated whend thed
newd Automatedd HRMd Applicationd Systemd willd bed introduced,d thed technicald featuresd thatd willd
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bed integratedd intod thed system,d andd thed stepsd thatd theyd needd tod taked tod adaptd tod thed newd system.d
Thed informationd mustd bed sharedd ind ad detailedd manner.d Theyd cand bed givend thed weeklyd statusd ofd
thed project.d Thed keyd communicationd sourcesd thatd cand bed usedd ared hardcopyd reports,d face-to-faced
interactions,d andd emails.d Ford indirectd stakeholders,d informationd cand bed sharedd ind ad lessd entailedd
manner,d andd itsd frequencyd cand bed reducedd asd well.d Ad memod cand served asd ad usefuld informationd
sourced thatd cand helpd themd tod getd up-to-dated informationd relatingd tod thed newd humand resourced
applicationd system.d
Thankd Youd
MEMO
4
References
Butt,d A.,d Naaranoja,d M.,d &d Savolainen,d J.d (2016).d Projectd changed stakeholderd communication.d
Internationald Journald ofd Projectd Management,d 34(8),d 1579-1595.
Meinert,d E.,d Alturkistani,d A.,d Brindley,d D.,d Knight,d P.,d Wells,d G.,d &d ded Pennington,d N.d (2018).d
Weighingd benefitsd andd risksd ind aspectsd ofd security,d privacyd andd adoptiond ofd technologyd ind
ad value-basedd healthcared system.d BMCd medicald informaticsd andd decisiond making,d 18(1),d 1-
4.
Zwikael,d O.,d &d Smyrk,d J.d R.d (2019).d Stakeholderd management.d Ind Projectd Managementd (pp.d 85-
102).d Springer,d Cham.
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