FINANCIAL ACCOUNTABILITY PLAN 2
Abstract
The defined objectives for Chesterfield County public schools will be implemented
across multiple measures. These goals and objectives will promote student success and highlight
school achievements. In order to achieve these objectives, budgeting, and accountability must be
a focus during the next step of the process. This will ensure that all parties are making equitable
and effective decisions.
These objectives will be monitored by the CTE Director, his team of specialists along
with the Director of High Schools, and the Chief Officer of Schools. These staff members will be
accountable for different aspects of each objective, and will provide reports along with data to
the school board, superintendent, VDOE, and additional staff as needed. One of the biggest
pieces to meet these goals is the budget for each outlined objective is to monitor all of the budget
expenses including purchasing, ordering, grants, and reimbursements. All financial records will
be maintained in a shared spreadsheet that aligns to the funded allocations along with each
purchase order clearly identified on the spreadsheet so all parties can track expenses. The
spreadsheet will have the original budget along with updates to where the budget currently
stands. This document will also showcase expenditures and conferences and reserves as needed
for funds. Brimley, Verstegen, & Garfield (2020) stated, “with a greater emphasis on
accountability and more stringent requirements for financial record keeping, the audit has
become a greater tool for reporting fiscal matters to the public” (p.320) Which ensures that all
stakeholders have an understanding and are working towards a common trajectory to reach the
division’s goals.
Keywords: Special Populations, CTE, Perkins Plan, ELL, nontraditionals, CLNA, WBL, CTEAC
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Financial Accountability Plan
Chesterfield County Public schools prioritizes all student learners to achieve all goals and
become successful. The school division has a motto that all means all. This message is extremely
highlighted in our Career and Technical Education (CTE) departments as we want equal
opportunities and access for all students to be able to take courses that align to their career
interest and better prepared than to meet next steps. By prioritizing additional resources to
support students that meet special population, non-traditional, and aligning to having a work-
based learning experience to affirm career pathways has become an initiative that Chesterfield
County public schools seeks to ensure across the division. This area is critical, because it touches
on so many diverse student populations and allows our students to reach their goals while also
showcasing our schools’ achievements and accreditation through meeting certain measures that
are required with our state and federal regulations.
In order to reach these goals, there must be a plan in place for multiple measures in
particular, financial resources and accountability for maintaining these financial funds that will
be coming in through local state and federal resources (Brimley, Verstegen, & Garfield, 2020).
This plan will seat to align how all individuals that are stakeholders in this process are working
together to have a system for accountability.
Policy Evaluation
Chesterfield county, public schools, policies focus on providing access for all. The school
districts policy is always taken to accountability how their policies are regarding legal ethical and
equity issues to ensure success for all students and all school learning environments. In regards
to CTE funding and initiatives on an annual basis, the CTE Director must present to the school
board in January their comprehensive local needs assessment which drives the budgeting for
FINANCIAL ACCOUNTABILITY PLAN 4
their Perkins plans that must be presented to the school board for approval in March. Both the
comprehensive local needs assessment and the Perkins plans are driven by last school year‘s data
to ensure that we are meeting set measures to reach student success. data drives both of these
documents and they must be presented to the local Career and Technical Education Advisory
Committee (CTEAC) for approval before being presented to the school board.
Both local needs comprehensive assessment and Perkins plans are federal and state
accountability measures to ensure that school systems are putting various items in place that
meet the needs of all diverse learners, and that are aligning to current workforce demands for our
students to better prepare them for next steps after high school. These documents must be
submitted to our state governing body on an annual basis for their approval is required prior to
funding allocations being sent out during the following fiscal school year. The state provides
clear guidelines and expectations on what both documents must provide using data from
previous school years along with steps to show, increasing and accountability first meeting
student success.
School staff must be trained in accounting purposes to utilize a common method for
bookkeeping to ensure allotment of funds and reimbursements as needed throughout the school
year. This individual works closely with the CTE Director to monitor both local and Perkins
funds on a weekly basis. the bookkeeper is also in charge of reviewing all purchase orders and
delineating appropriate stakeholders prior to funds being used for curriculum, instruction,
professional development, student outcomes, and equipment. This individual also is audited by
our local county school board because all funding must also be approved through their internal
processes and must be utilized in a greater capacity when purchases are over $10,000 to ensure
the RFP policies and procedures are being met.
FINANCIAL ACCOUNTABILITY PLAN 5
All accounting procedures within the school, division, district and state are closely
aligned while different individuals are looking at different information. All of the data should
pre-present through accommodating story of what funds have been allotted to a school division,
along with purchase orders used to request funds for any of the variable items that a school
division would need. On a 5 to 7 cycle schools are audited by state governor in boards during
this auditing. Accounting is a huge piece that school individuals must provide the state governing
body.
In Chesterfield County public schools the bookkeeping procedures for the CTE
department or weekly meetings with our bookkeeper where we review current purchase orders
that have come into the system and we are tracking where the funds are being sent and for what
purpose we are also discussing and looking through reimbursements that are typically a lot of the
teachers for professional development that helps her meet and reach our goals. Our bookkeeper
is a key component of all things in our CTE department, and she is an integral player and
ensuring that all of our funds are allotted, and used in an appropriate manner.
Monitoring Plan
Monitoring Goals and Strategies
To monitor each goal and strategy, there will be a method that provides details on
implementation and monitoring will be included. Once funding is approved, and implementation
begins. There will be a variety of methods and tools used to ensure monitoring of each goal and
strategy. The first method that will be utilized is the video annual performance report that is
provided on an annual basis. It is typically provided from the VDOE in March and it is data from
the following school year. This report is provided to the CTE Director, who is in charge of
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disseminate it to his team. The report comes directly to him on an annual basis, and can be found
also through contacts within the video he departments.
A tool and method that will be used to review progress is a data review. This will be
available on an annual basis as well. It will be facilitated from the CTE Director and the CTE
staff. The data review will be pulled from video E reports along with SSCCERI reports, entire
school system, data post through the student information system, and through the utilization of
the bureau of labor and statistics.
Another method that will be utilized will be surveys that are conducted on an annual
basis to all stakeholders. These surveys are often implemented to students that are completers,
and or graduates of the school division along with staff and school administration. These surveys
happen annually at the end of the school year and are facilitated by the CTE department and
video E. these surveys provide valuable information from all stakeholders on their experience
that they obtain while they were in rolled in a CTE program at their middle or high school.
Monitoring Ethical Implementation
Our school district seeks to implement a financial management plan to improve its
overall processes, along with creating accountability for all stakeholders involved in budget
planning it is imperative that all members are a team player. It must be a priority that every
stakeholder is ready to implement new procedures and processes for accountability measures.
The team will also ensure that our accountability measures are adhering to all laws, rights and
policies and regulations that are governed by our school body along with state and federal
guidance. Our school board and superintendent will ensure that we are meeting progress towards
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our goals by annual performance reports along with budget alignment reports for stake holders
and for the community to be privy to and have access for comments.
Data reports will also be sent on an annual basis for videoing for monitoring of
compliance and accountability and if issues are arising that video, he feels wore it questions that
a federal program monitoring could be conducted at an earlier timeframe to ensure that school
divisions are meeting the needs of all students. the CTE office will also utilize the
comprehensive local needs assessment along with the annual data performance report to ensure
that we are moving in a positive manner to address areas of need while also providing resources
to support student success. All of these factors must be monitored, and meant to ensure that the
Perkins plan is approved, and that but budgetary funding allocations are provided to the school
division. If there are questions that arise over these issues than the budget, budgetary funds for
local and state and federal grants would not be provided to the school division.
Conclusion
It is evident to see that when a school division or school is implementing new goals and
strategies that there must be a process and procedures for all stakeholders to be able to follow to
ensure that we are working towards success. Financial accountability is a huge aspect and
component that must have thorough thought and implementation put into place, and understood
by all stakeholders. Once a plan has been developed there also must be a system for monitoring
to ensure the goals and strategies have the resources, they need along with the financial
responsibilities being met by the various individuals in charge of implementing new processes
(Brimley, Verstegen, & Garfield, 2020). This requires a team and for all members to have an
active role to ensure that not only goals and strategies are being met, but it is equitable for all.
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References
Brimley, V., Jr., Verstegen, D. A., & Garfield, R. R. (2020).IFinancing education in a climate
of changeI(13th ed.). Upper Saddle River, NJ: Pearson.
Chesterfield County Public Schools - Virginia School Quality Profiles. (n.d.).
https://schoolquality.virginia.gov/divisions/chesterfield-county-public-schools
Chesterfield county parent handbook (2023). Google Docs.
https://drive.google.com/file/d/1xT0La4PM05qEum_1qNl9G5JEup0T4gsX/view
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