project and change management
jymthi.co.pettt
completing_the_work_breakdown_structure.pptxCompleting the Work Breakdown Structure
First
Open the WBS template
Gather your materials
Your scope statement
Your duration and effort estimates
Start by placing the name of your project in line 2
Then
Place the deliverable titles in each of the deliverable line (i.e., line 3)
You can add line to add deliverables
Then
Place tasks in each of the task lines
these tasks are the activities that are needed to be done in order to “deliver: the deliverable
For each task, place the estimate of the duration and effort for each task in the proper column
these duration and effort estimates are done only for tasks; nothing should be in those columns for deliverables or for the project name
See as the next few slides for help on task names and durations and effort estimates
Tasks
Task titles tell team members what they are supposed to do
They are written as direct, imperative statements
They do not have to be extremely detailed
When you get to MS Project, there will be a place to add detail such as check-lists, etc.
They should be clear and concise
Examples:
Install software in Room B121
Conduct training for employee group 12
Remove old computers from rooms 615 and 617
Action …not stasis
Remember
You use action verbs to tell your team what they are supposed to do
Micromanaging - NO
Descriptive – YES
Tasks involve change
From one state of being to another
Effort and Duration
Effort (sometimes called Work) is an estimate of how long it should take to complete a task should it be done without a break
Working the length of the work day over one or several days
Working until it is done
Duration is an estimate of the number of project calendar days you are allowing the team member (or members) to use in order to complete the task
While a task may have an effort estimate of 16 hours, you realize that the team may have other duties, so you allow 3 days duration for the work to be done
When Finished
You Work Breakdown should be akin to the example shown in the next slide
