Advance Project Management Paper

III. Portfolio Management Program

Portfolio Management Process

This section should contain the overview of the PPM process you are proposing. This is something new you are introducing to the company (processes and procedures to follow in regards to projects). Create process for the who and how of adding new projects to a portfolio. What tools will be used for screening? What criteria will be used? What happens if a project is not approved? This is a good place for a flowchart w/ explanation of each step in the process. You can use your proposing project as the example. Remember -- Identification, Categorization, Evaluation: Selection, Prioritization, Portfolio balancing: Authorization (or something similar). This will make it clear to the reader. You gave me the who is doing the tasks, but I also need to know the what they are doing. What PM tools are used? Look back at some of your readings for this class. Put your twist on a process that makes sense.

At the Los Angeles Metro division of Trains and Buses they will come together as two linked departments to manage all of portfolio processes for the two divisions. Portfolio Management is defined as the process of making decisions based on investment and policy. Most consider this an art of science as teams must come together to define matching their current investments and objectives as a company and division. Los Angel Metro division of Trains and Buses Portfolio Managers are not different. Because there are two divisions linked they must make sure that both Portfolio Manager work together from both divisions to make sure that goals are determined and maintained per the guidelines of Los Angeles Metro. The groups included in the divisions of Portfolio Management for Los Angeles Metro are:

I like that you defined the team that will manage the portfolio and their roles & responsibilities.

Portfolio Management and Assessment Team Division of Trains

1. Decision Makers within the Group: CEO, CIO, VP of Trains Division, Senior Management Trains Division,

2. Key Decisions: Determine Strategy Vision for 5-10 year mark, Make Key Project Decisions, Determine Feasibility of All Projects brought forth by both departments

Portfolio Management and Assessment Team Division of Buses

1. Decision Makers within the Group: CEO, CIO, VP of Trains Division, Senior Management Trains Division,

2. Key Decisions: Determine Strategy Vision for 5-10 year mark, Make Key Project Decisions, Determine Feasibility of All Projects brought forth by both departments

When both groups come together they will be using the standard PPM process to make all decisions and push projects forward in a timely manner. It will first be broken up by Portfolio Management, then Programme, and the Project Management phase. This is determined by the following diagram: (Catalyze).

The following Approach will be followed based Strategic Portfolio Management by “Catalyze Enabling Effective Decisions.” This approach shows the following diagram above.

You might want to elaborate a little more on 1-3 below. Do not count on your reader being knowledgeable to the terminology or drawing the right conclusion.

1. Strategy- Define and establish the direction of the company or department. At this point you should know the information. State it here.

2. Operating Plan- How will the Program Management create a plan and demine the correct and viable projects? This is the requirement of this section. Please elaborate how you intend to do this.

3. Execution: How will the projects be executed? Again … need to elaborate.

LA Metro will use this project to ensure that all projects are analyzed by these guidelines to come up with projects that will help and strive for the overall vision of both the Trains and Buses divisions.

Please review what is required in the grading rubric for this section and examples in Doc Sharing. I am looking for a PPM assessment, PPM flowchart and maybe a chain of command. In this section explain the PPM process.

VIII. Resource Utilization Plan (David)

I would like to see a table here describing the positions required with descriptions. Things to consider but not limited to – allocation model (effective/evidence based decision-making); measure and manage performance; financial impact; relationship of the input versus the output. Analyze resources and plan resources.