Word 2021 In Practice - Ch 1 Guided Project 1-2

File Needed: OnlineLearning-01.docx (Available from the Start File link.)

Completed Project File Name: [your name]-OnlineLearning-01.docx

Skills Covered in This Project 

• Open and edit an existing document.
• Change line spacing.
• Change paragraph spacing.
• Use Show/Hide. 
• Change font size and apply color, styles, and effects. 
• Cut and paste to move a paragraph.
• Use drag and drop to move a paragraph.
• Apply a shadow text effect.
• Use the Format Painter. 
• Use context menu and Editor to correct spelling and grammar errors. 
• Use Search to research a word. 
• Use the Thesaurus to find a synonym. 
• Use Read Aloud. 
• Add document properties.

Steps to complete This Project

Mark the steps as checked when you complete them.

NOTE: If group titles are not visible on your Ribbon in Word for Mac, click the Word menu and select Preferences to open the Word Preferences dialog box. Click the View button and check the Show group titles check box under Ribbon. Close the Word Preferences dialog box.

1. Open the OnlineLearning-01.docx start file. If the document opens in Protected View, click the Enable Editingbutton so you can modify it. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
2. The file will be renamed automatically to include your name. Change the project file name if directed to do so by your instructor, and save it. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
3. Change the line and paragraph spacing for the entire document. 
   1. Press Command+A to select the entire document. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   2. Click Format on the Word menu bar and then click Paragraph... to open the Paragraph dialog box (Figure 1-96). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.The dialog box has two tabs: Indents and Spacing, and Line and Page Breaks. The Indents and Spacing tab is selected. It has sections for General, Indentation, and Spacing. In the General section, the Alignment field is set to Left, and the Outline level field is set to Body Text. The Collapsed by default checkbox is shown to the right, which is unchecked. The Indentation section shows the Left and Right fields set to 0 inches, the Special field set to (none). To the right is the By field, which is blank. Below is a checkbox for Mirror indents, which is unchecked. The Spacing section contains the Before and After fields, which are set to Blank and 12 points, respectively. The "12 points" is labeled After paragraph spacing. The Line spacing field is set to Multiple, with an At box on the right, which is set to 1.2. The Line spacing and At fields are highlighted in a red box and labeled Line spacing options. A checkbox for Don’t add space between paragraphs of the same style is shown below and is unchecked. A preview area is displayed at the bottom of the dialog box, which shows text. The Tabs, Set As Default, OK, and Cancel buttons are at the bottom, with the OK button selected. After paragraph spacingLine spacing optionsFigure 1-96 Change Line spacing and Afterparagraph spacing 
   3. Click the Line spacing drop-down list and select Multiple. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   4. Type 1.2 in the At text box. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   5. Change the After paragraph spacing to 12 pt. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   6. Click OK to close the Paragraph dialog box. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
4. Delete blank lines in the document.
   1. Turn on Show/Hide [Home tab, Paragraph group]. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   2. Delete the extra blank line between each paragraph including the blank line after the title.Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
5. Change the font for the entire document.
   1. Select the entire document (Command+A). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   2. Change the font to Cambria [Home tab, Font group]. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
6. Change the paragraph spacing, alignment, font size, styles, effects, and color of the title. 
   1. Select the title of the document (“Online Learning Information”). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   2. Click the Layout tab. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   3. Change the Before spacing to 36 pt. and the After spacing to 18 pt. [Paragraph group].Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   4. Click the Center button [Home tab, Paragraph group]. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   5. Click Format on the Word menu bar and then click Font... . The Font dialog box opens (Figure 1-97). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.The Font dialog box has two tabs at the top: Font and Advanced. The Font tab is selected. The dialog box is divided into sections for Font, Font style, Size, Font color, Underline style, and Underline color. In the Font section, a list of font names is displayed, with the Cambria font selected. To the right, the Font style section shows list styles such as Regular, Italic, Bold, and Bold Italic, with Bold style selected. The Size section shows a list of font sizes, with the 24 font size selected. Below these sections, the Font color drop-down list is shown with the Blue-Gray, Text 2 color selected. The Underline style drop-down box is set to (none), followed by the Underline color drop-down box, which is set to Automatic. Below, the checkboxes for Small caps, All caps, and Hidden are shown. The Small caps checkbox is checked. A Preview section is shown near the bottom of the dialog box, displaying sample text reflecting the selected font settings. At the bottom, Set As Default, Text Effects, OK, and Cancel buttons are shown. Figure 1-97 Change font style, size, effects, and color 
   6. Change the Font style to Bold and change the Font Size to 24. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   7. Click the Small caps check box in the Effects area.Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   8. Click the Font color drop-down list and choose the fourth color in the first row of the Theme Colors (Blue-Gray, Text 2). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   9. Click the Advanced tab. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   10. Click the Spacing drop-down list and select Expanded. Change the By to 1.2 pt. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   11. Click OK to close the Font dialog box. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
7. Move paragraphs in the document and insert a heading.
   1. Select the last paragraph in the document, including the paragraph mark at the end of the paragraph (“SPCCD is …”). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   2. Click the Cut button [Home tab, Clipboard group] or press Command+X. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   3. Place your insertion point before the second line of the document (“Definition of Online Learning Modalities”). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   4. Click the top half of the Paste button [Home tab, Clipboard group] or press Command+V. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   5. Click at the beginning of the pasted paragraph and type Where Are We Now with Online Learning? and press Enter. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   6. Select the paragraph that begins “Synchronous Online Course: . . .” including the paragraph mark at the end of the paragraph. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   7. Move this paragraph using the drag-and-drop method (click, hold, drag, and release) so it appears before the paragraph that begins with “Hybrid Course:” (Figure 1-98). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.The document shows two paragraphs. A pilcrow symbol is shown at the end of each paragraph. The cursor is placed at the beginning of the first paragraph, along with a mouse pointer, and labeled Move selected paragraph before the "Hybrid Course and so on" paragraph. The second paragraph is selected. A dot separates each word, indicating a single space. Move selected paragraph before the "Hybrid Course..." paragraphFigure 1-98 Move paragraph using drag and drop 
8. Format section headings in the document and use the Format Painter. 
   1. Select the first section heading (“Where Are We Now with Online Learning?”). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   2. Click Format on the Word menu bar and then click Font... to open the Font dialog box and click the Font tab if necessary (Figure 1-99). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.The Font dialog box has two tabs at the top: Font and Advanced. The Font tab is selected. The dialog box is divided into sections for Font, Font style, Size, Font color, Underline style, and Underline color. In the Font section, a list of font names is displayed, with the Cambria font selected. To the right, the Font style section shows list styles such as Regular, Italic, Bold, and Bold Italic, with the Regular style selected. The Size section shows a list of font sizes, with the 12 font size selected. Below these sections, the Font color drop-down list is shown with a Blue color selected. The Underline style drop-down box shows a single line, followed by the Underline color drop-down box, which shows blue color. The Effects section shows seven checkboxes for Strikethrough, Double Strikethrough, Superscript, Subscript, Small caps, All caps, and Hidden. All checkboxes are unchecked. A Preview section is shown near the bottom of the dialog box, displaying sample text reflecting the selected font settings. At the bottom, Set As Default, Text Effects, OK, and Cancel buttons are shown. The OK button is selected. Figure 1-99 Format heading using the Font dialog box 
   3. Change the font Size to 12 pt. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   4. Change the Font color to the fourth color in the first row of the Theme Colors (Blue-Gray, Text 2). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   5. Change the Underline style to Double underline.Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   6. Change the Underline color to the fourth color in the first row of the Theme Colors (Blue-Gray, Text 2). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   7. Click OK to close the Font dialog box. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   8. Confirm the formatted heading is still selected and click the Text Effects button [Home tab, Font group]. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   9. Place your pointer on Shadow and select the first option in the Outer category (Offset: Bottom Right) (Figure 1-100). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.The Text Effects drop-down button, located in the Font group on the Home tab, is selected. The Format Text Effects pane displays fifteen presets. Below this, there are options for Outline, Shadow, and Reflection, indicated by right arrows. The Shadow option is selected, and a menu to the right shows two categories: No Shadow and Outer. The No Shadow category displays one shadow effect. The Outer category displays nine shadow effects. From the Outer category, the first option is selected, and the tooltip reads the text Offset: Bottom Right. Figure 1-100 Apply Shadow text effect 
   10. Confirm the formatted heading is still selected and click the Format Painter button [Home tab, Clipboardgroup]. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   11. Select the next heading (“Definition of Online Learning Modalities”) to apply the formatting. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
9. Format paragraph headings in the document.
   1. Select the paragraph heading (“Online Course:”), including the colon. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   2. Click Format on the Word menu bar and then click Font... to open the Font dialog box. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   3. Change the Font style to Bold. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   4. Change the Font color to the fourth color in the first row of the Theme Colors (Blue-Gray, Text 2). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   5. Click the Small caps check box in the Effects area.Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
   6. Click OK to close the Font dialog box. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
10. Use the Format Painter to copy formatting to the other paragraph headings. 
    1. Select the “Online Course:” heading if necessary and double click the Format Painter button. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    2. Select the other paragraph headings (“Synchronous Online Course:”, “Hybrid Course:”, and “Technology-Enhanced Course:”) including the colon after each to apply the formatting. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    3. Click the Format Painter button again to turn off the Format Painter. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
11. Select the last sentence in the last paragraph (“Note: this. ..”), and click the Italic button [Home tab, Font group] or press Command+I. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
12. Correct spelling and grammar in the document using the context menu and the Editor. 
    1. Right-click the first misspelled word (“managment”) and choose the correct spelling from the list of options in the context menu. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    2. Click the Editor button [Review tab, Proofing group]. The Editor pane opens on the right. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.Office 365/2021 Note: The Editor pane and how it checks spelling and grammar may differ slightly between the different versions of office. The Editor button [Review tab, Proofing group] may be named Spelling & Grammar.
    3. Click Editor Score to display the first spelling and grammar issue (Figure 1-101). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.The pane header at the top shows navigation arrows and the text 5 Remaining – All Issues. The heading Spelling is shown, followed by the text Not in Dictionary. Below it, a text box displays a sentence with the text Currently, these include the following online, highlighted. Below this, the word "synchronus" has a red underline. Under the text box, a section titled Suggestions is shown with two listed options: synchronous (synchronal, synchronic) and asynchronous [No reference information]. Each suggestion displays a drop-down arrow on its right. Below the suggestions, three actions are displayed: Ignore Once, Ignore All, and Add to Dictionary. Figure 1-101 Select the correct word from the Editor pane 
    4. Select the “synchronous” as the correct spelling of the first incorrect word. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    5. Repeat this process for each of the remaining misspelled and grammatically incorrect words. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    6. Observe that the Editor Score updates after completing the corrections. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    7. Click the X in the upper-right corner of the Editor pane to close the pane. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
13. Use the Smart Lookup feature to research the meaning of a word.
    Office 365/2021 Note: The Search feature has been removed from most versions of Office. If the Search feature is not available on your version of Word, skip this step. 
    1. Select the word “synchronous” in the first paragraph in the “Definition of Online Learning Modalities” section. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    2. Right-click the select word and select Smart Lookup... from the context menu. The Smart Lookup pane opens on the right. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    3. Review the definition and view other entries in the Smart Lookup pane. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    4. Click the X in the upper-right corner of the Smart Lookup pane to close the pane. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
14. Use the Thesaurus feature to find a synonym for a word. 
    1. Select the word “pioneer” in the first paragraph in the “Where Are We Now with Online Learning?” section. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    2. Click the Thesaurus button [Review tab, Proofing group]. The Thesaurus pane opens. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    3. Right-click “innovator (n.)” and select Insert "innovator" (Figure 1-102) to replace “pioneer.” Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.The pane shows a search bar at the top with the word pioneer entered. A magnifying glass icon is shown on the right side of the search bar, and a left-pointing arrow is shown on the left. The main area of the pane displays a list of words. The list is organized with the primary entry innovator (n dot) at the top, followed by related words such as innovator, inventor, forerunner, developer, and creator. The word innovator is selected, and a small menu is opened next to it, displaying the options Insert and Copy. The Insert option is selected. Figure 1-102 Insert a synonym from the Thesaurus pane 
    4. Right-click “a” that precedes “innovator” in the paragraph and select “an” from the context menu. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
15. Use the Read Aloud feature. 
    1. Place your insertion point at the beginning of the first body paragraph (“SPCCD is an innovator …”). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    2. Click the Read Aloud button [Review tab, Speech group]. Word begins reading the first paragraph and the Read Aloud controls display at the right. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    3. Click the Pause button in the Read Aloud controls.Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    4. Click the Settings button and change the Reading speed and Voice Selection as desired (Figure 1-103). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.The following buttons are shown and labeled: Previous (a left-pointing double arrowhead). Play or Pause (a triangle for play or pause). Next (a right-pointing double arrowhead). Settings (a speaker with a cogwheel icon). Stop (a cross icon). The Settings option is selected. A small menu is open below the Settings button. It contains options for: Reading speed (with a slider to adjust), and Voice Selection (with a drop-down box set to Microsoft Zira).StopSettingsNextPlay/PauseFigure 1-103 Read Aloud controls 
    5. Click the Settings button again to close the Settings menu. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    6. Click the Next button to skip to the next paragraph. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    7. Click the Stop button to stop the reading and close the Read Aloud controls. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
16. Add document properties using the Properties dialog box. 
    1. Click File on the Word menu and then click Properties... . Click the Summary tab if necessary.Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    2. Type Online Learning Information in the Title text box in the Properties list. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    3. Click the Properties button at the top of the Properties list and choose Advanced Properties. TheProperties dialog box opens. NOTE: Mac users skip this step and move on to step 16.e. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    4. Click the Summary tab if necessary. NOTE: Mac users skip this step and move on to step 16.e. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    5. Type Online Learning in the Subject text box. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    6. Delete the existing author name in the Author area and type Tanesha Morris as the author. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    7. Click OK to accept changes and close the Properties dialog box. Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
    8. Return to the top of the document.Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
17. Save and close the document (Figure 1-104). Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.The document displays the Sierra Pacific logo at the top left. The title "Online-Learning-Information" is shown at the top-center, ending with a pilcrow symbol. Below the title, two main headings are shown: "Where Are We Now with Online Learning?" and "Definitions of Online Learning Modalities." Each heading ends with a pilcrow symbol. The heading "Where Are We Now with Online Learning?" is followed by a single paragraph that ends with a pilcrow symbol. The heading "Definitions of Online Learning Modalities" is followed by four subheadings: "Online Course," "Synchronous Online Course," "Hybrid Course," and "Technology-Enhanced Course." Each subheading is followed by its respective paragraph, and each paragraph ends with a pilcrow symbol. A dot is shown after each word representing a single space. Figure 1-104 Word 1-2 completed 
18. Upload and save your project file.Use arrow keys to navigate between play, volume, and speed buttons. Press Enter to activate. When a panel is open, press Escape to close it.
19. Submit project for grading.