GITHU VICTOR
IT-200
PROF: PROWELL
Identify specific software programs (more than one) that would be beneficial to each identified
employee
OPERATING SYSTEM
The most important piece of software for a computer system's operation is its operating system. Even
though your computer's peripherals and hardware are complete without an operating system, this is
useless. You can converse without knowing how to speak computer language thanks to this. It manages
all of the computer hardware and software. The top three operating systems for personal computers are:
Microsoft Windows
In addition to being well-liked, Microsoft Windows is the OS of choice for most businesses and
organizations. In the area of Plug & Play, they also hold the lead in terms of PC hardware support. The
availability of software is another perk. If you're looking for the program to meet the needs of your
business, a Windows version of it might be available.
MacOS
which is Mac OS is another name for the Macintosh operating system. It has been created and managed
to create Apple, Inc. Strong programs that don't impede the functionality of your system are among them.
It is safer than Windows OS since it experiences less virus attacks.
Linux
Linux is an open-source operating system that anybody can download, alter, and add to the kernel. For
customers, it provides a range of options and improved protection.
Describe the technologies, hardware, and software used within the information technology field.
Office automation Products
Word processing applications
Networked hardware and software configurations are used in office automation. It is possible to compose,
edit, review, save, and print documents including letters, memoirs, reports, and manuscripts using word
processing software like Word.
We can use Adobe PageMaker, Corel, and similar programs to create the images, allowing users to
include high-quality, print-ready text, images, and graphics.
Eudora, Lotus Notes and Outlook, and electronic mail are examples of software. This enables users
(workers) to use their computer keyboards to create, send, and receive files as well as emails around the
world. Other intelligent actions like filtering, sending "copy copies," and even automatically requesting
confirmation if the email has already been provided are all possible.
Image processing software - Examples of these software include SPC Harvard Graphics, Lotus
Freelance Graphics, and Microsoft PowerPoint. It is especially useful for reports and office presentations
that are simple to edit, save, print, or send to another computer through modem. Image systems may make
use of scanners, digital cameras, video cards, or high-end graphics computers.
SECURITY PRODUCTS
Advanced Malware Protection Software
Software designed to prevent, detect, and successfully remove malware threats, including viruses, trojans,
and spyware, from computer systems includes advanced malware protection software. It aids businesses
in avoiding complex malware intrusions. Employee inefficiency and even the cessation of client and
product sales and support might result from conception.
Cloud Security
Protection in the cloud Whenever they travel online, it shields users from threats, and through the cloud, it
safeguards their online data. The use of firewalls, penetration testing, blocking, tokenization, VPNs, and
avoiding free Wi-Fi connections are all possible. Considering the Cisco paraglider.
Web Security Software
Software for web security was created to protect corporate websites from various Internet threats. The
organizations use these methods to lessen their risk of assault and data theft while making sure that the
public may access their websites. Examples are Wordfence, Imperva, and Detectify.
Describe the security measures needed to support this system.
Access Control - Access Control To adequately protect your data, your company's access control policy
must address these issues.
Access control: what is it? - Access management's definition of access control is the selective restriction
of access to a place or to other resources. This includes login credentials, PINs, biometric scans, security
tokens, and other authentication methods.
Why is it significant? This is very important because without it, your staff and your business are at risk of
problems like data loss, theft, or violations of privacy and data protection laws since they could get
unauthorized access to physical and logical systems.
Which businesses require it the most? - Every company has Internet access for its employees. However,
because almost everyone has access to the Internet, nearly everyone needs it.
Administration and user passwords - The administration has full authority to install and remove
applications, access files, update drivers, and do other system setup tasks. Protecting this account and its
password is therefore extremely important. It shouldn't save the account information in an exposed area
and should have a strong password. It is also a wise habit to update user and administration passwords on
a frequent basis. Certain pieces of information, including your personal password on your regular
account, need to be changed. When they notice that you haven't changed your network name, hackers can
rapidly identify the gap in your network security.
Firewall - By blocking the transmission of undesired or destructive threats, it shields your machines
against attacks from outside your network. This is just one layer of the security controls on your system or
network. A firewall helps stop attackers who often access your system from computer to computer
without the knowledge of the user or staff, whilst antivirus software helps protect the file system against
unwanted applications.
The hardware elements and peripherals needed at a workplace to build a necessary modern PC
system
Motherboard
The motherboard is the primary circuit board of your computer. It tries to connect all computer hardware
and software. memory, optical drives, hard drives, video cards, sound cards, and other expansion ports.
CPU
A processor, often known as a central processing unit (CPU), is a digital circuit that performs input/output
(I/O), logic, and other important operating system tasks (OS).
RAM
Random Access Memory is a type of memory (RAM). temporary computer storage, which makes it
possible to receive and read stored data almost immediately. It offers quick and effective access to
multiple programs at once.
CHASIS
The majority of the parts of a personal computer are housed in the case or chassis. It helps keep the
system's many parts organized and safeguarded.
POWER SUPPLY
In order to provide power to a computer's internal components, power supplies convert AC to DC at a
low, regulated voltage. To provide the computer with cooling is yet another use. The computer's power
supply fan moves air all around it.
SSD
signifies "Solid State Drive." A mass storage device known as an SSD is comparable to a hard drive
(HDD). Even when there is no power, it supports reading and writing data and keeps saved data in a
permanent state. Internal SSDs are connected to a computer using the same IDE or SATA interfaces as a
hard disk.
GRAPHICS CARD/VIDEO CARD
The card extension known as a "video card" sends an image stream to a display device. The term
"graphics card" is used on occasion. Visuals and images can be produced more quickly by computers. For
people whose occupations required large graphics, this is extremely beneficial.
SOUNDS CARD
A computer's internal expansion card known as a sound card transmits sound through speakers or
headphones. This is essential for occupations that require computer listening, communication, or
attendance.
MONITOR
A monitor is an electrical device that shows the visual output of a computer. Today, many monitors are
used by professionals in a few key sectors including banking and accounting. The benefit is that
production goes up.
KEYBOARD
Keyboards are the primary PC component used to enter letters, numbers, and symbols into a
communications system.
MOUSE
A handheld pointing device called a "mouse" is used to direct movement on a computer screen and send
commands to the machine.
SPEAKERS
Speakers are physical output devices that produce sound and are connected to computers. The signal for a
computer speaker's output is produced by a sound card in the computer. Some office arrangements could
be optional. However, certain teleconferences are now required due to increased demand.
PRINTERS AND SCANNERS
Scanners and printers are output devices that produce a tangible copy of materials that have been stored
electronically. These machines allow businesses to duplicate a variety of documents, including insurance
forms, medical records, dental records, and mortgage applications. You might be more productive if you
have a scanner, printer, and copy machine at each office workstation to cut down on time spent away
from the office.
Answer to questions 2 & 3:
Certified Public Accountant (CPA):
The CPA is a senior position at a tax preparation company. The CPA will not only be handling sensitive
customer data from personal tax returns but also preparing tax returns for corporate clients. The CPA is
also responsible for the personal tax returns filled out by the tax and data-entry specialist employees.
Hardware: HP LaserJet Pro M479fdw Wireless Color All-In-One Laser Printer (shared), keyboard, and
mouse; 28" display; 2TB SSD; 32GB RAM; NVIDIA GeForce GTX 1070; and Intel i7-7820 CPU, power
supply , case and Intel BOXD945GCZL LGA 775 Intel 945G Micro BTX Intel Motherboard
Windows 10, QuickBooks, Microsoft Office, Sage Intacct, Docuware, and a VPN are examples of the
software.
Security: Password-protected system for admins and users, an antivirus for end point security.
Tax Specialist
The tax specialist has the dual role of entering data and verifying that tax returns are correct. This
position involves customer interaction in gathering data for minimizing taxes owed or maximizing tax
refunds.
Hardware: HP LaserJet Pro M479fdw Wireless Color All-In-One Laser Printer (shared), keyboard, and
mouse; 28" display; 2TB SSD; 32GB RAM; NVIDIA GeForce GTX 1070; and Intel i7-7820 CPU, case,
power supply and Intel BOXD945GCZL LGA 775 Intel 945G Micro BTX Intel Motherboard
Software: Docuware, Sage Intacct, QuickBooks, Microsoft Office, Windows 10 and a VPN.
Security: Admin/User password-protected system and an antivirus for endpoint security.
Data-Entry Specialist:
This position requires data entry for personal tax returns for customers who walk in the door. Although
the data-entry specialist works with sensitive customer data, they do not have access to the tax returns
once the returns are submitted to the tax specialist for review.
Hardware includes a 28" display, a 2TB SSD, 32GB RAM, an Intel i7-7820 processor, an NVIDIA
GeForce GTX 1070 graphics card, a shared HP LaserJet Pro M479fdw wireless color all-in-one laser
printer, a keyboard, mouse, power supply , case and Intel BOXD945GCZL LGA 775 Intel 945G Micro
BTX Intel Motherboard.
Software: Docuware, Sage Intacct, QuickBooks, Microsoft Office, Windows 10 , and a VPN.
Security: Admin/User password-protected system and an antivirus software for endpoint security for
example ESET.
EXPLANATION OF TECHNOLOGY CHOSE
Hardware
The Microsoft Surface Studio 2 wasKKin my opinion, the most sensible option for the entire company. I
have the following justification for this:
• Storage: An SSD is unquestionably the superior choice over an HDD or SSD. A 2TB SSD offers plenty
of space for storing all the files and documents needed for the business in addition to rapid loading times
for documents.
• CPU: This office has an Intel i7-7820 processor, which is incredibly quick and readily satisfies all
system needs.
• RAM: Multitasking on a computer with insufficient RAM results in the computer bogging down and
maybe crashing. This system's enormous RAM capacity ensures that all of the employees have a
dependable and quick system when juggling multiple duties.
• Graphics Card: Having a good graphics card is still helpful even though it isn't crucial for this kind of
job. For your film or music streaming requirements, the NVIDIA GeForce GTX 1070 is a dependable and
secure option.
• Keyboard: Since you don't need to spend a lot of money on this in this industry, it really just comes
down to preference. The Surface Pro 2's default keyboard is perfectly functional.
Mouse: Personal preference. The mouse that comes with the Microsoft Pro 2 functions perfectly.
Display: Because the Microsoft Surface Pro 2 is an All-In-One, the display contains all of the system's
components. It is a stunning 28" touchscreen PixelSense display in this instance.
Case:The majority of the parts of a personal computer are housed in the case or chassis. It helps keep the
system's many parts organized and safeguarded.
Power supply: in order to provide power to a computer's internal components, power supplies convert AC
to DC at a low, regulated voltage. To provide the computer with cooling is yet another use. The
computer's power supply fan moves air all around it.
SOFTWARE
Operating System:
Windows 10 from Microsoft is clearly the finest option. It is renowned to be quite dependable and has a
very simple user interface.
• QuickBooks: Each employee at James Otis Tax Associates can benefit greatly from this program. In
addition to calculating the necessary taxes, income & costs, inventory, and a ton of other features, this
application also lets you handle your payroll.
• Microsoft Office: If a business owner finds themselves having to prepare any form of report, this is by
far the greatest tool available. There are numerous Office suite programs featured in it, such as Word,
Visio, and Excel.
• Sage Intacct: This tool makes it incredibly straightforward and easy to manage the company's finances.
It enables the user to generate a finance report for their company and improves their awareness of their
finances.
• Docuware: This program safeguards each and every document on your computer. It has a system of
encryption to guard against data leaks.
• VPN: A VPN is crucial for a business because it significantly boosts network security and guards
against hackers from accessing any of your customers' or associates' confidential information.
NETWORK
• ISP Modem: The router needs this to connect to the Internet. It transforms a telephone wire's analog
signal into digital data that a computer can comprehend. In addition, it creates an analog signal from
digital data. In order to send data from the LAN to other networks, a router is required.
• Firewall: This serves as a network filter. It filters through data from the Internet and either allows or
forbids the admission of dangerous material.
• Switch: This connects a number of machines via a network.
