Kingston-Bryce Limited FAQ
Valerie Brown
Rasmussen University
GEB3422CBE Section 01CBE
Business Project Management
David Jones
September 16, 2023
Introduction
Many aspects of business require specific sets of tools and methodologies in order to be
successful. From common frameworks such as agile project management to more vast and well-
known methods like lean and six sigma, it’s up to the project manager and stakeholders to decide
what is best for the project. Projects are typically large with many moving parts, requiring a
Frequently Asked Questions portion of the project plan to answer potential questions as they may
arise. These questions may be in regard to methodology, tools used, and the reasoning behind
them.
Frequently Asked Questions
1. What methods will you use to initiate the project?
a. We will use a project proposal to outline the project, key dates, requirements and
goals to support the need for the project and the necessary steps for its success. A
RACI Chart is a responsibility assignment chart that lists all stakeholders and
their involvement in each task of the project. (Miranda, 2022).
2. How will you track milestones and task achievements?
a. Achievements will be tracked using a Gantt chart. This is a horizontal bar chart
that allows team members and stakeholders to review the tasks to be completed,
in which order and when the deadline for completion is. Using this method, tasks
are less likely to be overlooked, missed or extended as they can be constantly
tracked.
3. Where can I find the risks of the project?
a. The Risk Register is a complete list of potential risks, the probability, potential
impact and the mitigation plan associated with the risk. This is generally available
with the project plan so that all data is in the same place. Having a detailed risk
register helps to reduce the various types of risk associated with large scale
projects like KBL’s latest project of acquiring Quality Kitchens.
4. What is Lean Methodology?
a. Lean Methodology is used to decrease wasteful spending and increase value in
project management. It optimizes separate technologies and assets and is used in
many industries from manufacturing to healthcare and beyond.
5. How will you track the budget and spending to ensure you’re within the budget set
forth?
a. Although there are many ways to create and manage a budget, our accounts
manager will be using an excel document from Microsoft that will track and
calculate all expenses per department and keep it on a final flow sheet that will be
available for access by all project team members and the board of directors. This
sheet will have conditional formatting to highlight cells that are approaching their
allotted budget and allow for the teams to adjust course.
6. What is Six Sigma Methodology and how is it effective in Project Management?
a. Six Sigma is a methodology used to improve business practices using statistics by
“controlling variation and understanding what causes them” (Westland, 2022).
After using the data and controlling variations, the processes are made predictable
and more profitable for businesses. This method can be used in conjunction with
other models to make them more efficient and profitable.
7. How do you choose the right methodology for your project?
a. There is no one-size-fits-all solution to choosing the right methodology in project
management. Project managers must evaluate the size of the team and the size of
the project. Next, looking at the type of industry will determine the type of
methodology to use as well, since some industries are ever-changing, the plan will
also have to be flexible. The complexity of the project is also a large factor in
choosing the right methodology because some methods are not made for
organizing such complex tasks. With the project for KBL’s newest acquisition, a
combination of Lean and Six Sigma is going to be the best option to reduce waste
and variables while maintaining profitability and productivity.
8. What is a post-mortem and what does it have to do with project management?
a. A post-mortem is part of the project closure process in which the project
management team discusses what went right and wrong during the project. These
meetings should be scheduled in advance with enough time for each person to
speak about the most important topics, but not so much time that the meeting is
viewed as a waste of time (Eby, 2020). The meeting must remain professional and
serves to learn from any possible mistakes or errors that were made.
References
Eby, K. (2020, October 1). How to run a post-mortem meeting. Smartsheet.
https://www.smartsheet.com/content/post-mortem-meetings
Miranda, D. (2022, December 14). What is a RACI chart? How this project management tool
can boost your productivity (R. Watts, Ed.). Forbes Advisor.
https://www.forbes.com/advisor/business/raci-chart/
Westland, J. (2022, May 16). Six Sigma in project management: A quick guide. Project
Management. https://www.projectmanager.com/blog/six-sigma-a-simple-guide-for-
project-managers
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