WRSP 530 Liberty Leadership for The Worship Leader Calendar and Budget Project PPT-hw.pdf

One of the most important responsibilities of worship leaders is effective and accurate calendar and

budget planning. The purpose of this project is to equip you with practical skills to facilitate strategic and

effective ministry organization, while at the same time providing a framework for realistic budget

planning. This is a 4-part assignment consisting of: 1) Calendar; 2) Budget and Ministry Action Plan; 3)

Worship Schedule; and 4) Budget Presentation PowerPoint and Script.

You have 1 of 2 options as a guideline for this assignment:

 You may complete this assignment based on your current ministry setting.

 If you do not have a current ministry, complete this assignment for a church that averages

1,000 in worship attendance.

This assignment is due by 11:59 p.m. (ET) on Sunday of Module/Week 7.

Part 1: Calendar

Prepare a 2-page Music and Worship Ministry Calendar listing for the current calendar year:

 Specific Dates

 Special Features or Projects

 Mission Trips

 Special Presentations (Christmas, Children’s Musicals, Student Projects, etc.)

This calendar will serve as the basis for Parts 2 and 3 of this project.

Part 2: Budget and Ministry Action Plan

 You will prepare a 8–10-page Ministry Action Plan that provides a detailed budget request to

support the calendar developed in Part 1 of this project. The budget will be for the current

calendar year. Length will be determined by the number of ministry groups and projects.

 When planning your budget, funds should be requested for:

o Adult Choir (100 members)

o Student Choir (60 members)

o Children’s Choir

o Orchestra

o Hand Bells or similar ensemble

o Worship Teams (Adult and Youth)

o Ensembles (Instrumental Groups, Woodwinds, Brass Groups, etc.)

o Video and Music Licenses (i.e., CCLI)

o Mission Trips

o Printing and Promotion

o Christmas Pageant

o Easter Pageant

Part 3: Worship Schedule

 Using a Worship Planning Grid, you will plan a detailed worship schedule for 3 months (May,

June, July). This plan should include:

 Specific Dates

 Information for all Sunday Mornings PLUS 1 additional service each week (Sunday PM,

Wednesday PM, etc.). Make this practical by using your church’s worship service structure

 Choir features (specific titles and publishers) for all services

 Instrumental features (specific titles and publishers) for all services

 A minimum of 6 soloists, duets or trios (title and publisher)

 A minimum of 3 Ensemble Features (title and publisher)

 Special Emphases or Themes (i.e., Father’s Day, Patriotic)

 Preludes/Offertories for each Sunday (which group or person will present?)

 At least 1 Dramatic Feature (include publisher or full script)

 At least 5 Video Features (include title, vendor and/or website for download)

The Worship Planning Grid should serve merely as an example; you are encouraged to use your

creative skills and practical experience to enhance and improve the form.

Part 4: Budget Presentation PowerPoint and Script

You will submit a 5-minute overview of the budget designed as if being presented to a finance

committee of a local church. The presentation PowerPoint should highlight unique aspects of the budget

request. Along with the PowerPoint, you must provide a WORD or PDF document with the “narrated”

presentation, as you would use if giving this presentation in front of a finance committee.

Remember: you must highlight unique aspects of your budget request!8oy

MOUNT PLEASANT HIGH SCHOOL

CHORAL HANDBOOK

2017-2018

Vignette:

“They and I are in chorus this year. I understand that I should work hard on my selected

voice part, though the entire group must work hard. When it comes to rehearsals and

performances, they understand I must give 100% because they deserve it. Well, I have

decided to give 100% this year, and they are willing to match it!”

“O.Z.4”

Mr. Zeigler

Director of Choral Activities

TABLE OF CONTENTS

Page

Welcome Letter ……………………………………………………. 3

Educational Goals & Keys for Successful………...………………... 4

Required Materials…………………………………………………. 5

Performance Expectations………………......................................... 5

Uniform……….……………………………………………………. 6

Itinerary……………. ………………………………………………. 7

Choir Trip ………………………………………………………….... 8

Accommodations ……………………………………………………. 8

Grading, Attendance, & Homework ………………………………… 9

Performance Rubric.…………………………………………………. 11

Rubric for Sectionals ………………………………………………... 12

Self-Evaluation Form Example ……………………………………… 13

Acknowledgment Form ……………………………………………… 14

Blurbs from seasoned choral directors……………………………… 15

WELCOME TO MOUNT PLEASANT HIGH SCHOOL SELECT CHORUS

DATE: 09/09/2017

Dear students and parents,

I am looking forward to working with every one of you; and, believe that each of you are

energized after what I hope was a fabulous summer break. The Choral Program here at Mount

Pleasant High School is designed to allow students to develop musical knowledge and skills while

learning multiple forms, and diverse types, of music. Throughout the year, in addition to enhancing

musical knowledge, skills, and abilities, students also will learn – and practice – self-assurance

and cooperation. This class meets on Day 1 schedule at 11:00 am in Wing D, Room 103 unless

notified by the instructor.

As a member of the Select Choir, which is Mt. Pleasant’s advanced choir, I will expect a great

deal from you this year: Numerous hours of diligent practice; collaboration with fellow choir

members and me; and the commitment to be responsible for your own actions. For the length of

time that we cooperate as a group this year, we will create the capacity to an generate extremely

fun and energizing classroom atmosphere while making excellent music.

In order to help us reach our potential, this handbook will provide important details that will

outline expectations, requirements, and events for this year’s the choral program. I am urging each

of you to read the handbook deliberately, ask questions about ideas that are unclear, and mark your

calendars, so they align with choir itinerary.

Additionally, please fill out the form on the last page of the handbook and return it to me

immediately. This form will be the first student homework assignment of the year

If you have any questions regarding the program, the class, or the handbook, please do not

hesitate to contact me. My email address is ozeig[email protected]. In an emergency, please call the

school office (401-456-9181).

Kindest regard,

Mr. Zeigler

EDUCATIONAL GOALS

1. Develop an accuracy of listening skills as it relates to rote teaching.

2. Develop an openness to unfamiliar music.

3. Develop an analytical understanding of music

4. Develop a creative understanding of music

5. Develop an intuitive understanding of music as a cultural language

6. Promote the highest levels of human aspiration

7. Promote artistic integrity through original composition & the reproduction of musical

excerpts and scores.

8. Promote various performances of music.

Successful Keys for Rehearsal

 Be the first—never the last—to rehearsals

 Always have required rehearsal materials

 Preparation before each rehearsal

 Quality time with the various musical scores outside the rehearsal space

 Energy given in every moment that shows persistence

 Effort produced in the rehearsal space by showing a ready body posture

 Master your part well before you have to perform it in front of an audience

 Be respectful and courteous to one another at all times

 Listen to instructions THE FIRST TIME—use high-intensity listening

 Do not talk during rehearsal. If you have a question, ask your section leader

 Try to learn something new every day

 Demonstrate a positive attitude at all times.

Materials Required for Class

*You should be able to check off each box per rehearsal!

_____ Music inserted neatly into your folder

_____ Pencil to write notes and reflections

Expectation for Performances

1. Call time for the fall, holiday, spring, and awards concert is at 5:30 pm.

2. Cellphones should be stored away in the locker

3. No foods or beverages are allowed in the pre-concert preparation area or in the

auditorium except for water.

4. If you must leave a concert early, please consult with the teacher before the concert.

5. If you must leave the auditorium for any reason, please leave at the end of an entire work

(When the audience is clapping) unless it’s an emergency.

Uniforms

Our ensemble will wear two uniforms:

1) Robes and Overlays

2) Standard Dress Code: Black and White parings.

* Below you will find what uniform items are supplied by the school and what items are to be

brought from home. *

Provided by Mount Pleasant High School

All of these items are the property of Mount Pleasant High School and must be returned

 Robes

 Overlays

 White Dress

 Black Dress

 Black Slacks

 Suit Jackets

Student Responsibility- Bring from Home

All of these items are the property of the student and are theirs to keep

 Long black socks (no ankle-length) (used for both formal and informal uniforms)

 White Button Down, Collared Shirt

 Solid back belt with modest black or silver buckle

 Black tie or bowtie

 Black flats or dress shoes. NO HIGH HEELS LADIES!

 Black Tights (Ladies)

*No excessive accessories/jewelry or perfume/cologne

Students are expected to show up to performance precisely dressed in mandatory uniform,

NO EXCEPTIONS. Students should notify the teacher immediately if they have any trouble

bringing the required clothing from home.

Itinerary: 2017-2018

Fall Concert – Friday, October 15

(5:30 PM Call, 7:00 PM Concert – Mount Pleasant High School Auditorium)

All-State Auditions – Saturday, November 19

(All day – Moses Brown High School)

Deadline to submit applications: Friday, October 7

Holiday Concert – Friday, December 17th

(5:30 PM Call, 7:00 PM Concert – Mount Pleasant High School Auditorium)

In-School Holiday Concert – Friday, December 23rd

(10:30 AM Call, 11:00 AM Concert – Mount Pleasant High School Auditorium)

Rhode Island Senior Choral Festival – Tuesday, March 25th

(All Day – Ponagansett High School)

Spring Concert – April 6th

(5:30 PM Call, 7:00 PM Concert – Mount Pleasant High School Auditorium)

African American Choral Festival – May 3rd,

(Jackson, Mississippi)

CHOIR TRIP:

MOUNT PLEASANT HIGH SCHOOL SELECT CHORUS IN JACKSON, MISSISSIPPI:

The Mount Pleasant High School Select Chorus, an ensemble that performs the choral works

of the African American choral masters including Moses Hogan, Rollo Dilworth, and Jester

Hairston will participate in the African American Choral Festival from April 17th through 21st.

Any parent interested in volunteering for this trip must attend an informational meeting on October

3, 2017. Selected parents will be required to obtain a copy of a Bureau of Criminal Identification

(BCI) from the Attorney General’s Office in downtown Providence, Rhode Island.

ACCOMMODATIONS

In compliance with Mount Pleasant High School’s policy, I encourage students with a

documented disability needing academic adjustment to contact me immediately. Requests for an

academic or physical accommodation should be made within the first week of school except for

unusual circumstances. Students and their parents also should fill out the Request for

Accommodation Form which currently resides in the guidance office (Room 211). For

clarification, a disability is an impairment that limits a person’s movements, senses, or activities.

Disability includes, but is not limited to, physical impairments, mental impairments, visual

impairments, hearing impairments, intellectual impairments, and learning disabilities.

ATTENDANCE & GRADING POLICY

Attendance & Participation:

Attendance is the backbone for having a collective and successful ensemble; therefore, it is the

backbone of your grade. Each student is expected to attend every class session for the entirety of

the event.

 If a student misses due to illness, a doctor’s note must be submitted to me by the next

rehearsal to excuse the absence.

 Pre-scheduled significant major events will be considered on a case-by-case basis

 Unforeseen emergencies will be handled on a case-by-case basis.

Participation and attendance are separated into three areas: attendance, material, conduct, and

effort which will be evaluated at every practice. The grading policy for concert choir is as follows:

Attendance & Participation (60%) – attendance, participation, material, behavior

Homework & Assessments (20%) – sectionals, sampling, folder checks, self-evaluation

Performances (20%) – attendance, attire, and knowledge of repertoire

Grading Scale:

A+ = 97-100 Highly Excellent Exemplary

A = 93-96 Highly Excellent

A- = 90-92 Excellent

B+ = 87-89 Very Good I expect this level of performance – or better!

B = 83-86 Good

B- = 80-82 Moderately good

C+ = 77-79 Satisfactory Plus

C = 73-76 Satisfactory

C- = 70-72 Below Satisfactory

D = 65-69 Fair

F = 0-64 Fail

Homework & Other Assessments:

Homework assignments for this course will consist of: (1) Writing the assigned solfege for

their voice part in the score (music); (2) Marking breath marks in their music and other markings

given by the instructor; (3) Uploading homework assignments to SmartMusic; and, (4) Bringing

in a signed form acknowledging the handbook (see the last page of this handbook).

Sectionals will be done weekly. Each sectional will be dedicated to singing one of the pieces

from the repertoire on solfege. During sectionals, students will be tested on sight-singing, which

will frequently occur per teacher’s request. For more information on how the students will be

assessed, please check the rubric section of the handbook on page 12.

Self-evaluations will be done after each listening of the selected homework submitted on

SmartMusic. Each student will be required to playback recording and assessed themselves on their

performance. An example of the self-evaluation form is on page 13 under the rubric section of

the handbook.

Further information about these assignments and assessments will be given during our first

meeting, and any other time questions arise. If a student is absent, they should immediately contact

me to determine what assignments they missed.

Performances:

PLEASE NOTE: Each concert is weighted heavily in the final grade calculations. Unexcused

absences from concerts will drop your child’s grade significantly. Also, students MUST know the

repertoire completely and wear the appropriate attire; otherwise, their grade will drop significantly.

If a student misses – or will miss – a concert due to an illness or a family emergency, please contact

me immediately.

Plagiarism: Music plagiarism is the use or close imitation of another author's music while

representing it as one's own original work. Plagiarism in music now occurs in two contexts—with

a musical idea (that is, melody or motif) or sampling (taking a portion of one sound recording and

reusing it in a different song) (https://en.wikipedia.org/wiki/Music_plagiarism). Students will

have the chance of composing a mini choral piece; they must be sure not to duplicate a selection

already composed; however, they can compose in a similar style, but they must be careful not to

use exact melody lines, etc.

Variations: In music, variation is a formal technique where the material is repeated in an altered

form. The changes may involve melody, rhythm, harmony, counterpoint, timbre, orchestration or

any combination of these (https://en.wikipedia.org/wiki/Variation_(music). Students will

perform variations such as singing a cantus firmus over a polyphonic composition; the student will

be expected to create their line and variate the melody the second time around.

Sampling: this is more common in a music production class setting and mainly for solo artists;

however, students will explore different music samples. Sampling is reusing music from an artist

for performance purposes. Students will find a sample of their favorite RnB/Pop song, and they

will use the sample to perform over it. Furthermore, students will use these samples and create

their lyrics and perform in front of their peers. More information will be forthcoming!

Name:

Date:

ASSESSMENT RUBRICS

PERFORMANCE RUBRIC

Performance

Attendance

Material

Repertoire/Effort

Fall Concert (5%)

Holiday Concert (5%)

Spring Concert (5%)

Choral Festival (5%)

Comments:

Name:

Date:

RUBRIC FOR SECTIONALS

Pitch Accuracy

Comments:

Rhythmic Accuracy

Comments:

Intonation

Comments:

Diction

Comments:

Tone

Comments:

Score: ____/20

Name:

Date: SELF- EVALUATION FORM

Grade yourself by circling one of the answers from 1 to 4 and reflect upon your rating.

Individual:

Pitch Accuracy

1- Frequent mistakes 2- Some mistakes 3 – A few mistakes 4 – Flawless

Rhythm Accuracy

1- Frequent mistakes 2- Some mistakes 3 – A few mistakes 4 – Flawless

Technique (correct posture, breath support, tone quality, tall vowels)

1- Fair 2- Moderate 3 – Good 4 – Superior

Expression

1- Fair 2- Moderate 3 – Good 4– Superior

Diction

1- Fair 2- Moderate 3 – Good 4 – Superior

Entire Ensemble:

Blend

1- Fair 2- Moderate 3 – Good 4 – Superior

Stage Presence

1- Fair 2- Moderate 3 – Good 4 – Superior

PARENT & STUDENT ACKNOWLEDGEMENT FORM

Please sign and return the form to Mr. Zeigler.

Completion and return of this form count as your first homework assignment.

I, __________________, have read and understood all the guidelines, grading policies, and

attendance policies that are set out in the Mount Pleasant High School Choral Handbook.

I promise to adhere to all rules, required performances, events, and expectations.

Student signature _______________________________________ Date___________

Parent Signature __________________________________________ Date___________

* This is the first homework assignment, so please rip this sheet off and bring it back to

right away. You have two weeks to return this signed form for credit!

Note to readers: As I was redeveloping my choral handbook, I wanted to make sure it was helpful

for the student and parent(s). Notably, given what I believe are my unique circumstances, I also

was interested in what my mentors – folks who I consider experts in my field - had to say about

choral content and material that should be included in a choral handbook. Interestingly, each choral

director gave suggestions and wisdom from their personal experience. Importantly, each shared

comments and content to incorporate in my handbook – most of which already was included.

Below you will find statements from three choral directors who suggested edits to my handbook.

Statements from Choral Directors

“Most choral handbooks won’t have a vignette, which sets the stage for this choral handbook. The

vignette grabbed my attention from the beginning, and students will feel like they’ve been charged

with the incomparable task of making beautiful choral music. This handbook is set to go for the

high school choral setting!”

- Dr. Ramona Wis (North Central College- Naperville, IL)

“The layout of this choral handbook is convenient for the student and their guardian. I’m impressed

with the sampling section where students are required to create lyrics and sing over a sample from

their favorite pop song. Way to go, Odell! This is one way of connecting students with music of

their choice. Your choral handbook is beyond sufficient in my book!”

– Dr. Sterling Culp (Southland Charter Prep Academy- Matteson, IL)

“Bravo! Although most choral handbooks reflect each other in some way or another, your

handbook standouts out from most because of its incorporation of a convicting vignette as an

opener, a sampling section where students create with what they prefer, and a choral festival trip

revolving around African American music, which is valuable to the urban music education

community. This handbook is put together well and is worthy of being a template for choral

leaders.”

-Robert (Bob) Boyd (Retired-IL)

Business Report------Choir

Ministry: Worship & Arts

Date: January- June 2017

Officers:

Choir president: Antoinette Ferrerra

Vice President: Rochelle Patterson

Secretary: Margie Green

Musician: Bass- Michelle Bazile

Drummer: Joseph (Joe) Davis

Sound Engineers: Norman (Dougie) Mccarthy, and Jeridan Davis

Dance Ministry: Rochelle Patterson

January

 Choir diversified the repertoire, we found ways to incorporate gospel (new & old), CCM, and

Choral selections.

 Drummer joined in on worship

 Bass player joined in on worship

 Accompanied Pastor Lester at MLK service at Ebenezer

 Worship & Arts Handbook implemented

February

 Choir sang 3 African American Spirituals at Rhode Island’s State House on February 28th for the

8th annual joint legislative black history month heritage celebration.

 Choir sang “Keep Your Lamps Trimmed and Burning” as a special selection during Sunday

service on Feb 19th, 2017 in honor of Black History Month.

 New sound system installed!

March

 Joined pastor and sang at Olney Street Baptist Church on March 19th

 Guest worship team from Boston joined us on the first night of revival on March 30th and led

worship

April

 Full band present on Easter April 16th, which included a trumpet player and an additional

keyboardist.

 Rochelle Praised during holy week (Wednesday) prior to Pastor Lester’s sermon at….. on April

12th.

 I accompanied Pastor Lester at Community Baptist Church for their good Friday service on April

14th.

 Played for Gospel Footprints choir at PC for their final spring event.

 Hosted Brown’s Gospel choir at our church on April 28th.

May

 Male chorus led service in songs for men’s day.

 Purchased CCLI License on May 5th

 Choir performed a choral piece in Zulu “Siyahamba.”

June- TBA

Children’s Chorus- Performing regularly, usually performs on the last Sunday of each month

(sermonic selection)

Dance- Performing regularly, (usually on 4th Sunday)

Sound- New mic for the piano, Boom Mic

17 Congdon Street

Providence, RI 02906

401-421-4032

Email:

Odell Zeigler: ziegdaman@yahoo.com

Antoinette Ferrara: chosen@chenaniah.net

Rochelle Patterson: prochelle64@gmail.com

Margie Green: godisgood6@aol.com

17 Congdon Street

Providence, RI 02906

401-421-4032

Worship Arts

Handbook

CONGDON STREET BAPTIST

CHURCH

Table of Contents

Attire ............................................................................................................................. 2

Conduct ........................................................................................................................ 2

Attendance and Service Requirements ............................................................. 2

Expectations of a Choir Member ......................................................................... 3

Duties of Officers ....................................................................................................... 3

Contact Information……………………………………………………..Back Cover

Choir/Music Ministry

Attire

1. Wear the designated uniform for the service or event.

a. It is the responsibility of each member to find out what is

being worn.

2. With other agreed upon uniforms, earrings should be small and

accessories conservative enough that they are not distracting or

attention-getting.

3. The uniform for funeral is black and white.

4. Every member is expected to practice good personal hygiene.

Conduct

1. Members are expected to come to rehearsals, preps, and services

with a cooperative attitude.

2. Refrain from playing and wasting rehearsal time.

3. No talking when you are supposed to be preparing for ministry.

4. No talking when someone else has the floor.

5. Have a willingness to follow directions.

6. Consequences: Application of Scriptural Discipline

a. Verbal reminder and redirection

b. Letter

c. Meeting with Staff to plan how to change the conduct

d. Meeting with the Executive Board representatives and

Pastor

Attendance and Service Requirements

1. In order to sing the following month you must attend 2 sessions of

the current month of Bible Study and/or Sunday School.

2. See choir President for rules on tardiness, fines, and rehearsal

schedules.

Expectations of a Choir

Member

Rehearsals:

1. In order to be a member of an individual choir, you must attend

combined choir rehearsals and performances.

2. When you first join the choir, you must attend two consecutive

rehearsals before you can sing.

3. If you miss over a month of rehearsal, then you must start over

with two consecutive rehearsals.

4. When you are unable to attend rehearsal, you must contact an

officer or your section leader.

Services:

1. Choir members are expected to be in the choir stand 15

minutes before services begin.

2. Sunday services begin at 11:00 a.m., so we should be in our

seats at 10:45 a.m.

Special Performance:

All special performances, such as musicals, members are to be present

one hour before, and afternoon and evening services 15 minutes before.

Duties of Officers

President

An elected officer who presides over the choir, leads in

making decisions to carry out the program of the music

department that has been set by the Minister of Music.

Vice

President

The elected official who assists the President and has

the authority to take charge when the president is not

present. He/she assists the President in carrying out

their responsibilities.

Secretary

The elected official in charge of the meeting minutes.

Keeps lists and words of songs, and is responsible for

group communications.

Section

Leader

This member is appointed to call members, take

attendance, and to tape for absent choir members. They

should have the vocal ability to assist others in their

section in learning how to sing their section’s part in a

song. They are also the contact person, when a member

is ill or cannot attend a rehearsal or service. They must

be faithful in attendance, a good role model in conduct,

cooperation, and preparation.

Director

Person appointed to assist the musicians in teaching

and directing songs.

Musician

A Person who accompanies the choir on their

designated instrument. They are a person who sets the

atmosphere for worship in rehearsals by being focused,

prepared, patient, and proficient. Organists and

keyboardist may also be required to teach, train voices,

and play. They must 1) take their jobs seriously 2) be

timely 3) be prepared 4) keep their rehearsal and

service commitments 5) assist the Minister of Music

Minister

of Music

1. Insures that a musician will be present for every

service or function where a musician is properly

requested.

2. Provides leadership.

Program 2

Minister of

Music (cont’d)

3. Promotes unity and spiritual growth.

4. Manages music staff.

5. Supervises Worship ministry projects.

6. Resources person for officers.

7. Strives to improve vocal abilities of singers.

8. Provides religious music/material to meet the

needs of the total church body.

9. Provides musical instruction.

Worship

Leader

Music & Multimedia

Ministry Leader: ODELL ZEIGLER IV

Submitted in partial fulfillment

for 2018 budget proposal

Congdon Street Baptist Church

Providence, RI

June 27, 2017

I. Title

Music and Multimedia Budget

II. Proposal Background

In the year of 2018 I will be seeking a budget of $ 7,500 that will be used to fund

the music and dance ministry. I am requesting that these funds be appropriated in

this particular breakdown: Music= 5,000 & Dance= 1,000. Notably, the resources

that I chose reflects our foresight, but speaks directly to the different visions

Rochelle and I have received from God. One goal I have is to emphasize the need

for education in 2018. The education portion will come from workshops; more

importantly, the education should come from each leader seeking and researching

on his/her own. This profound budget will enhance the research of each leader.

We hope to gain new perspectives and more knowledge with the resources given

to fund our efforts.

I am willing to give an oral synopsis of the budget proposal if requested.

III. Proposal Timeline

The proposal was sent to Antoinette Ferrara on June 27, 2017. Upon further

review, Antoinette Ferrara will review proposal for clarity. The proposal’s due

date is June 30, 2017. Antoinette Ferrara and I will meet as often as needed

preceding the final decision to keep me up to date on any modifications made.

IV. Proposal Equipment and Resources

 Piano/Organ tunings (Music)

 CCLI License (Music & Dance)

 Workshops (Music and Dance)

 Sheet Music (Music)

 Instructional videos (Dance)

 Clinicians for In-house workshops (Music & Dance)

 Full Band on Holiday Sundays (Music)

 Technological Software (Music & Dance)

 Robes (Music)

V. Proposal Personnel

 Music

 Dance

Running head: CALENDAR AND BUDGET PROJECT 1

Calendar and Budget Project

Author

Institution

Date

CALENDAR AND BUDGET PROJECT 2

Calendar and Budget Project

Calendar

Music and Worship Ministry calendar for the current calendar year n

Any unavoidable conflict with one of the music and worship days stipulated in this calendar will

be communicated to the team in due time.

It is paramount to note that there are events that, as the leader, one cannot miss or have

exceptions. These include leader retreat that will be happening on Saturday of every month.

Also, there will be inclusive facilitation that will be taking place after church service. These

events are critical, and as a leader, it is paramount to arrange the schedule accordingly.

Mission trip: A 3-day mission trip that does not conflict religious holiday will be attended in

July. A mission trip is an annual event that occurs every year. A student should inform the school

in advance to be offered options that will help them meet the course requirement before

attending the mission trip. A note from the church leader will be provided to the course

professors to confirm that the worship leader will participate in the mission trip.

Calendar

May 2, 2020 Saturday 4-7Pm: Plan Choir member meeting

May 3, 2020 Sunday 2-4 Pm: Attend Worship team meeting

May 9th, 2020 Saturday: 2.00pm 6.30 pm Preparations for Easter Pageant event

May 10, 2020 Sunday: 12.00pm -6.30 pm oversee Easter Pageant event

CALENDAR AND BUDGET PROJECT 3

May 16, 2020 Saturday: 4.00pm -6.00pm attend Orchestra Practice

May 17, 2020 Sunday: 4.00pm -6.00pm attend Orchestra Practice

May 23, 2020 Saturday: Attend meeting to plan how to buy hand bell and similar ensemble

May 24, 2020 Sunday: Remind church leaders about the annual mission trip

May 30, 2020 Saturday: attend ensemble training as a worship leader

May 31, 2020 Sunday (Pentecost Sunday Solemnity) attend worship team meeting

June 6, 2020 Saturday 8.30 Am -1.00Pm Children choir meeting to be held

June 7, 2020 Sunday: 8.00Am -9.00Am organize children choir entertainment

June 13, 2020 Saturday: Do some printing timetable and promotion of worship team songs

June 14, 2020 Sunday Present the Hand bell and other ensemble purchased by the church to the

congregation

June 20, 2020 Saturday: Offer mentorship to student choir

June 21, 2020 Sunday: 4.00pm -6.00pm attend student choir meeting to assess progress

June 27, 2020 Saturday: Meeting to discuss how to get the video and music licenses

June 28, 2020 Sunday: Inform the church the progress on getting the video and music licenses

for music and video sponsored by the church

CALENDAR AND BUDGET PROJECT 4

July 4, 2020 Saturday Attend worship team meeting for the youth and adult combined

July 5, 2020 Sunday: confirm with the treasurer that there is funds set aside for the mission trip

July 11, 2020 Saturday: Attend adult choir practice

July 12, 2020 Sunday: Participate orchestra performance

July 18, 2020 Saturday: 4.00pm -6.00pm Start preparation of Christmas pageant contest

July 19, 2020 Sunday: 4.00pm -6.00pm Continue with preparation of Christmas pageant contest

July 24, 2020 Friday: mission trip we will gather at church grounds at 9.30 am

July 25, 2020 Saturday: mission trip

July 26, 2020 Sunday: Last day of mission trip

Music and Worship Budget

Proposal background

The budget is a guide that is always in a state of change. The reason being that budgets are ever

in a continuous process of possible revision. In this regard, this budget will be divided into two

parts the budget determination, which involves allocating funds based on the priority of the items

that require revenue. The other part is the budget accountability. This is paramount to counter

check how well the estimated budget is realistic.

CALENDAR AND BUDGET PROJECT 5

In preparing the budget, we will determine the necessary details as this will ensure that all

activities match the dates and are compatible and consistent. Also, using the calendar will

identify actions and organize them in chronological order to ensure that all urgent businesses are

prioritized and assigned funds in time. In this proposal, I will prepare a ministry action plan with

a detailed budget request.

Worship Ministry Budget

Supplies and literature for music needed.

The children choir

1. An instrument such as hand bell or similar ensemble $100

2. Musical lyrics prints 30 copies printing cost 150

3. Leadership kits two at $30

Student choir

1. Musical lyrics prints 60 copies printing cost $300

Adult Choir

2. Musical lyrics prints 100 copies printing cost $500

CALENDAR AND BUDGET PROJECT 6

3. Ensemble (instrumental groups, Brass groups, and woodwinds $1500

Administration expenses

1. Supplies $ 60.00

2. Printing and promotion $1200

3. Video and music licensing $250

Maintenance expenses

1. Cleaning of kits and robes $150

2. Repair and maintenance of music instrument $ 600

3. Storage NA

Training expense

1. Mission trip $2000

2. Children choir trainer 200

3. Adult choir trainer 400

4. Student Choir trainer $300

5. Training by guest musician $400

Budget Summary

CALENDAR AND BUDGET PROJECT 7

1. Choirs budget $2580

2. Administration $1510.00

3. Maintenance $750.00

4. Training expense $3000

5. Proposed budget total $ 7,840

Proposal Timeline

This proposal will be sent to the church financial team to debate on it and see if it is within the

set allocated revenue for the worship ministry. I will keep regular contact with the finance team

to modify the document as per their recommendation. The timeline for this budget is due before

the end of July.

Proposed Equipment

Even though the church has enough instruments, we deemed it necessary to replace some

obsolete instrument and worn out. Also, a fund for repair and maintenance has been included in

the budget.

Ministry Action Plan

Worship planning

CALENDAR AND BUDGET PROJECT 8

Work with pastor and church elders in planning regular worship music during church service.

This will include vocal and instrumental presentations that usually scheduled to take place at

different times.

Preparation for the Worship Services

Considering that leaders need to work with pastors and ensure a smooth flow of events during

services, proper preparations are necessary. So regular rehearsal on new worship songs will be

done at the scheduled rehearsal time.

Musical Instrument Learning

Rehearsing is mostly done with the musical instrument, so those playing musical

instruments will be practicing playing the device during the scheduled rehearsal time.

The worship ministry's goal is the coordination of various activities related to church

service worship. As the worship ministry leader, my team comprises of Sound ministry leader,

special music coordinator, prayer ministry leader, instrumentalist team leader. This team of

leaders are also part of the group that will be going on a mission trip. The team of leaders are

elected to their position by the church and are expected to serve as per the specified terms.

Duties of the worship ministry

1. Prepare a budget to be presented to the church finance team

2. The worship ministry leadership also must monitor the budget and report expenditure to

the church finance team

CALENDAR AND BUDGET PROJECT 9

3. Work with the pastor in preparing the church service schedule

4. Offer consultation to the pastor and assess worship patterns on Sunday worship.

5. Make regular update about the work of my team to the leadership of the church.

6. Preside over when I am called upon as the worship ministry leader.

Core Responsibilities

My core responsibilities are:

1. Provide leadership the worship ministry by overseeing the choir's activities, ensure that

the church experiences quality worship every service, and offer mentorship to the youth

of the church.

2. Encourage creativity in my team. This will help ensure that members come up with new

songs.

3. Carry the worship team vision.

4. As the worship leader, one needs to ensure that a trajectory is set on how everything will

move forward. This preparation involves praying for the teams and identifying essential

songs that will bless everyone listening.

Worship Schedule

1. May 3, 2020 Sunday 8.00Am -12.00Pm Sermon and worship songs (Soloist ‘you can

know him with orchestra by Regi Stone, Jeff Ferguson Children choir will present)

CALENDAR AND BUDGET PROJECT 10

2. May 10, 2020 Sunday: Sermon and worship songs (Duet Way maker

https://www.youtube.com/watch?v=Pmc998o9WMw Youth choir will present )

3. May 24, 2020 Sunday: Sermon and worship songs (traditional worship songs adult choir

will present)

4. May 31, 2020 Sunday (Pentecost Sunday Solemnity) Sermon and worship songs (Here I

am to Worship worship video w/ lyrics video:

https://www.youtube.com/watch?v=g5hN_m55uoM Adult choir will present )

5. June 7, 2020 Sunday: 8.00Am -1.00Pm Sermon and worship songs (the shepheard knows

your name with orchestra Stephen R. Adams, Phillip Keveren Children and youth choir

will present )

6. June 14, 2020 Sunday Sermon and worship songs (Lamb Of God (with strings and

woodwinds by Jeff Lippencott adult choir will present )

7. June 21, 2020 Sunday: 4.00pm -6.00pm Sermon and worship songs (What A Beautiful

Name - Hillsong Worship songs https://www.youtube.com/watch?v=nQWFzMvCfLE by

adult choir)

8. June 28, 2020 Sunday: Sermon and worship songs (King of Kings (Live) - Hillsong

Worship songs https://www.youtube.com/watch?v=dQl4izxPeNU to be presented by youth

choir)

9. July 5, 2020 Sunday: Sermon and worship songs (There Is Power in the Blood, by Regi

Stone Children choir will present )

10. July 12, 2020 Sunday: Sermon and worship songs (All to Jesus I Surrender by Robin

Mark https://www.youtube.com/watch?v=SW8EA7DEQ2M adult choir will present)

CALENDAR AND BUDGET PROJECT 11

11. July 19, 2020 Sunday: 8.00Am -12.00pm Sermon and worship songs (My Soul Does

Magnify the Lord by Jeff Ferguson, Regi Stone Children choir will present)

12. July 26, 2020 Sunday: sermon and worship (I Will Worship by Brad Pilkington youth

choir will present)

Worship Ministry Budget

Author

Institution

Supplies and Literature needed for

Music

The children Choir

An instrument such as hand bell or similar ensemble $100

Musical lyrics prints 30 copies printing cost $150

Leadership kits two at $30

Student choir

Musical lyrics prints 60 copies printing cost $300

Adult Choir

Musical lyrics prints 100 copies printing cost $500

Ensemble (instrumental groups, Brass groups, and woodwinds $1500

Administration expenses

Supplies $60.00

Printing and promotion $1200

Video and music licensing $250

Maintenance expenses

Cleaning of kits and robes $150

Repair and maintenance of music instrument $ 600

Storage NA

Training expense

1. Mission trip $2000

2. Children choir trainer $200

3. Adult choir trainer $400

4. Student Choir trainer $300

5. Training by guest musician $400

Budget Summary

Choirs budget $2580

Administration $1510.00

Maintenance $750.00

Training expense $3000

Proposed budget total $ 7,840

Part 1