Operations

Day Nursery & Pre School

Please read our policies and procedures .We welcome any comments.

Phone Number 262-444-2222 Email: [email protected]

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TABLE OF CONTENTS - CHILDCARE PROGRAM Page number

Content 2

Introduction 2

Our normal schedule 2

Licensing Checklist 3

Goals of little star 3 & 4

Structure of the day care 5

Section: Health, Safety and Nutrition 6

 Allergies 7

 Illness policy 8

 Non prescription & prescription policy 9

 Immunization 10

Section: Communication (between parents and staff) 11

 Release of children policy 12

 Non-custodial parents 12

 Late pick-up policy 13

 Emergency transportation/medical attention policy 13

 Fees policy 14

 Closing/discharge 15

Section: Maintenance of building and equipment policy 16

Section: curriculum 17 & 18

Section Facility Maintenance 18 & 19

Section Staff training regarding center operation 20 & 21

Section Enrolment 22

Section Involvement of families 23 &24

Section Declaration on confidentiality 25

Section Community Partnerships 26

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Introduction to program

The daycare program and its staff would like to welcome you to the little stars Daycare. Please take a

moment and read through this policy and procedure manual as we find it very beneficial to parents and

child care providers.

Our normal schedule is as follows:

Monday – Friday: 7a.m. to 8 p.m. Saturday: 8a.m. to 4 p.m. Procedures for

Release of Children

During enrollment, a photo will be taken of the authorized persons and children.

The photos on file need to match before a child will be released from the center.

If there is no photo on file, but the adult is listed as an authorized party for the child, valid government

issued photo identification must be shown before the child will be released.

Licensing Checklist – Group Child Care Centers –

https://dcf.wisconsin.gov/files/forms/pdf/0063.pdf

Goals of little star daycare

The aims and objectives of the daycare are:

1) Provide quality daycare for all children enrolled

2) Foster the total development of the child by providing an environment

consisting of:

 A warm, friendly atmosphere with trained child care providers

 A safe and healthy facility  A child centered, non-role stereotyping setting

 A variety of suitable equipment in good repair

 A variety of activities that support the physical, social, emotional and intellectual

needs of the children

3) To enable the parent to develop positive parenting skills

4) To be an emotional support system for parents when issues arise with their children

5) To assist parents in acquiring knowledge of normal child development and other

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child related information

6) Children will receive safe and consistent care during daycare hours

7) Children with developmental challenges will receive referrals to appropriate support and

services

8) Parents will have increased knowledge of their child’s development, individual needs and

nutritional requirements

9) Parents will have improved parenting skills, including options for managing challenging

behavior

10) Parents will have increased knowledge of health and child-care

11) Parents will have increased contact with other parents of young children

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Structure of the Day Care

PROGRAM STRUCTURE

Policy:

HOURS OF OPERATION The daycare will operate Monday to Friday 10 months of the year between

September and June. Hours of operation will be determined by the needs of the parents. Summer hours

will be available based on the needs of young parents. Activities within the program will be monitored

and adjusted accordingly, in consultation with parents, daycare staff and other involved professionals to

promote ongoing development.

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Board of Directors

Teachers

Teachers

Asst. Teacher

Building & Ground Manager

Cook

Director

Receptionist

HEALTH, SAFETY & NUTRITION

Policy:

Our Centre has been carefully designed to ensure it is a safe, comfortable environment that will

accommodate the abilities and needs of all children. Our goal is to promote good health, safety and

nutrition. Eating nutritious food is an important part of each child’s day. Food provided by the Centre

will be selected in accordance with Wisconsin’s Food Guide requirements.

Procedure:

Centre staff will provide:

 Offer a clean, well-maintained, safe environment with nutritious food for snacks and lunch

 Opportunities for learning how to take care of their bodies and develop self-help skills

 Opportunities for both rest and exercise with indoor and outdoor activities daily

 Welcome mothers to breast-feed their child and provide support for breast-feeding.

 Provide a comfortable and relaxed environment for the children & parents

 Formula must be provided by the parent

 Encourage children to eat a variety of foods but be sensitive to individual food preferences

and cultural preferences.

 Post children’s allergies in the kitchen. (Parents must make staff aware of any food allergies)

 Inform parents of any significant changes in the eating habits of their child.

 Model healthy attitudes towards food and meal times.

 Model healthy attitudes towards washing hands before and after meals and brushing

teeth after eating.

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 Discourage candy, gum, pop or other “junk food”.

 All babies will be held during bottle feeding.

 Toddlers are required to lie down or sit on the couch when they have a bottle.

 Staff will discard any unused liquid in bottles or cups to prevent the spread of germs.

 Staff will allow children time to eat and drink at their own pace.

 Staff will respect the parent’s decision as to when and what solid foods will be introduced,

while working within the guidelines of the BC Ministry of Health “Baby’s First Foods”.

ALLERGIES

Policy:

Parents/guardians need to inform the daycare staff in writing if their child has any allergies. Procedure:

1. Required forms will be provided by staff as soon as an allergy is reported.

2. Allergies will be posted in the kitchen for all staff to see.

3. A Care Plan card will be written up on the steps to take if the child has an allergy attack.

4. Extra training will be provided by Interior Health or parent if deemed necessary.

5. Parents will be informed immediately of any allergy attack and the steps taken.

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ILLNESS POLICY

Policy:

We value our clients’ health as well as the health of the staff, without healthy staff we are unable to

provide effective care. Procedure: You will need to keep your child at home, or make alternate

arrangements for the following conditions:

 Fever over 38.3º C (101ºF).

 Infected eyes or skin.

 Any type of contagious or communicable disease such as flu, measles, mumps, rubella, or

chicken pox.

 Immediately report to staff any contagious or communicable disease.

 Unexplained diarrhea or loose stool combined with nausea, vomiting or abdominal cramps.

 An acute cold with fever, runny nose and eyes, a “croupy” cough or congested to the point that

he/she has heavy breathing. If a child becomes sick at daycare, the parent or if parent is unable to be

reached the person authorized to pick up in the case of an emergency will be called and asked to pick up

the child. The staff will isolate the child from the other children and make him/her as comfortable as

possible, but will not administer medication. Please keep the child at home until he/she is well enough

to attend. Any medicine required to treat above symptoms will mean the child is too ill to attend

daycare. Example of medicine: Tempera, Tylenol.

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Non-prescription & prescription medications policy

Policy:

Administration of medications in daycares is regulated by the Child Care Regulations. This policy

protects children, parents and staff. Early Childhood Educators are not formally qualified to make

“judgment calls” as to when medications are appropriate. Only medication prescribed by a doctor will

be administered. Procedure:

 All medications are kept in a locked container in the kitchen out of children’s reach.

 Parents must inform staff of any side effects or reaction that medication may cause in a child. (ie:

hives, drowsiness, diarrhea)

 Authorization for the Administration of Prescription Medication form must be completed by parent.

 Doctor authorization must be provided before staff can administer non-prescription and over the

counter medications such as Tylenol, teething gel etc… “Authorization for the Administration of Non-

Prescription Medication” form must be completed by parent and physician.

 A “medical consent” form will be filled out by a parent for each prescription required

 Medication must be brought to the centre in its original container with instructions from your doctor

on how to administer it.

 Label must clearly show the following information: Child’s name , Name of medication , Dosage ,

Route (oral, nasal, rectal, eye, ear, or injection) Physician’s name , Care of medication (shake well,

refrigerate) . Date to end administration of medication

 Any baby bottles containing medicine will not be given to the child at the daycare.

 If the child comes in with a baby bottle containing medicine, it will be locked up and returned to the

parent at the end of the day.

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IMMUNIZATION

Policy:

Little stars Daycare is required by the Child Care Regulations to keep an up-to-date copy of each child’s

immunization record in case an outbreak should occur.

Procedure:

1. Upon enrollment the daycare staff will ask for a current immunization record for every child.

2. If a parent has decided not to have their child inoculated, the following procedures then apply:

 The parent will provide a signed and dated letter stating that they have chosen not to immunize their

child and that they understand the importance of immunizations, sideeffects and dangers of not being

immunized.

 If an outbreak occurs, the parent will be asked to remove the non-immunized child from the centre

until it has been determined that the child’s health is no longer at risk.

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SECTION : COMMUNICATION POLICY

Policy:

Little stars Daycare support an “Open Door” Communication Policy

Procedure:

1. Parents are welcome to drop in and observe the program at any time. If consultation with a child care

provider is desired, please let us know ahead of time so that the child care provider can give you their

undivided attention.

2. Telephone communications is encouraged.

3. Parents can expect ongoing communication with staff concerning

a. Their child’s progress

b. Program activities

c. Centre Operation

4. Parents can expect information regarding community resources to be available to them at the Centre.

5. Parents are asked to make them familiar with the Parent Handbook which states the Centre

Policies and Procedures which apply to:

a. The care of the children

b. The program

c. The general operation of the Centre

6. Parents concerned with the care of their child, or any incidents at the centre are urged to speak

with a child care provider, and if not satisfied talk to the Program Supervisor then the Executive

Director.

RELEASE OF CHILDREN POLICY

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Policy:

A child will be released only to the parent or his/her legal guardian unless otherwise indicated on the

registration form. Procedure:

1. The staff must be notified in writing of any alternate arrangements.

2. Picture identification will be required if that person is not known to the daycare staff.

3. Children will not be released to anyone under the age of 12.

NON-CUSTODIAL PARENTS

 Parents must provide a copy of any custody order and photo of non-custodial parent.

 If the non-custodial parent insists that the child be released to them, the caregiver will:

a) Calmly state the daycare’s release of children policy

b) Ensure all children and staff is safe

c) Contact custodial parent

d) Call police if parent tries to leave with the child

LATE PICK-UP POLICY

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Policy:

It is your responsibility to pick up your child on time. Although allowances will be made for

emergencies, a parent who picks up their child after the scheduled pick-up time will be charged a late

fee of $10.00 for every 15 minutes late. Transportation to and from the little star Daycare is the

responsibility of each parent. If you have transportation difficulties, please notify staff immediately.

Child/ren must be picked up within 30 minutes of the posted closing time.

Procedure:

1. Staff will make all attempts to call contact numbers including emergency contact numbers. 2. If staff

are not successful in contacting anyone authorized to pick up they will call the

Wisconsin department of children and Family and the child will be released to them.

3. Little star Daycare staff will not take a child home.

4. Team Leader will inform billing of the incident so it can be put on their next month’s billing.

EMERGENCY TRANSPORTATION/MEDICAL ATTENTION POLICY

Policy:

For children who require immediate medical attention, staff will call emergency services to respond.

Procedure:

1. Staff at little stars Daycare will phone for emergency transportation and/or medical attention when

they deem it necessary for a child or children in their care.

2. The staff at little stars Daycare will then call parents or emergency contacts to inform them.

FEES POLICY

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Policy:

Fees are to be paid within 5 business days of the first day of each month or if applying for Child Care

Subsidy; it is the parent/guardian’s responsibility to fulfill all the requirements of the Child Care

Subsidy Branch to maintain the daycare subsidy. If not eligible for full subsidy, the parent/guardian is

responsible for the fees. Fees are based on enrolment not attendance (NO fee decreases for sick/missed

days or statutory holidays).

Procedure:

1. If the parent/guardian becomes ineligible for any subsidy, they will be responsible for paying the full

monthly fee.

2. It is the parent/guardian’s responsibility to keep all information (i.e.: relationship status, work/school

status, family income, reason for care, address, phone number etc…) current with the Child Care

Subsidy Branch and little stars Daycare.

3. Parents are responsible for the parent portion of fees that is not covered by subsidy and will be billed

monthly for these fees.

4. Monthly fees must be paid within the first 5 business day at the beginning of each month.

5. If fees are outstanding after the first 5 business days of the month the child will not be accepted at the

daycare on the 6th business day or any other day until the fees are paid in full.

6. If parent/guardian is eligible for subsidy they must provide Kidcare Daycare with copies of

application and supporting documents. Subsidy acceptance letter must be received by Kidcare Daycare

prior to attendance.

7. Renewal of subsidy must be started at the beginning of the month that subsidy expires and copies of

forms must be kept on file until acceptance letter is received.

8. If parents wish to start their child before subsidy acceptance a cheque for the month will be needed.

The parent will be reimbursed their fees when subsidy is received.

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CLOSING/DISCHARGE

Policy:

Little stars Daycare requires 2 weeks written notice for a child to be withdrawn from the daycare.

Please use form attached to the application package. Discharge procedure will be used for every child

discharged. Procedure: Children will be discharged for the following reasons:  Child turns 36 months

of age  Family is moving  Parents or guardians have removed child Discharge Notification Form ( )

will be filled out on all children being discharged from the program.

Maintenance of building and equipment policy

Clear tables and sweep floors after meals and remove any slipping or tripping hazards. Take safety

precaution when children of mixed ages are using the same play area. Insert safety plugs into power

points that are under 1.5 high when not being used and will not use double adaptors in areas accessible

to children. Management will:

Ensure all electrical points have earth leakage.

Ensure efficient maintenance and repairs are carried out where necessary using the appropriate

tradesperson.

Maintain supply of cleaning and hygiene products.

Ensure information about the selection, installation and maintenance of furniture, equipment and

buildings is current and from recognized health & safety authorities.

Where required have a plan for playground improvements that is based on current information from

recognized child safety authorities.

Measuring Tools: Facilities Request online e-form Workplace Health and Safety Checklist Sources &

Further Reading: Early Years Training Group Workplace Health and Safety Regulations National

Quality Standard Links to Other Polices: Workplace Health and Safety Policy Hygiene Cleaning and

Infection Control Policy

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Maintenance of building and equipment policy

Child Care Centres have a responsibility to protect the health and safety of each individual at all times.

A service’s health and safety policies and practices affect an individual’s physical and psychological

health and safety. The Maintenance of Buildings and Equipment Policy is important not only for

children, families and staff/carers, but relates to every person who enters the service’s premises or uses

the service’s equipment. Aim:

• For staff to follow guidelines and procedures developed to ensure buildings, grounds and equipment

is maintained for safety.

• To ensure that the building is cleaned and hygienic. Child safety is enhanced when procedures in

accordance with recognized health & safety authorities are adhered to and systems are in place to

monitor standards and staff adherence to these policies. Strategies/Practices/Procedures: Staff will:

Ensure that set cleaning routines as described in “Staying Healthy” are followed daily, weekly and

monthly and are located in relevant places for visitors & staff. Complete the opening checklist daily to

ensure the grounds and equipment are safe for use. Report signs of wear or maintenance required for

any equipment & fences and log an online facilities request with the College maintenance team. Ensure

the Director is informed of lodged facilities requests by emailing the request to [email protected].

Ensure electrical cords and appliances are not within reach of children. Remove children from areas

with wet surfaces whenever possible and “Wet Floor” signs are to be used in hallways, rooms and

concrete areas as necessary. Cover sandpit areas at the end of each day and checked each morning for

foreign objects and vermin. Not use play equipment smaller than a film canister in the babies and

toddlers groups to avoid a choking hazard.

SECTION: CURRICULUM

Policy:

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Developmentally appropriate practices are demonstrated in the daily curriculum of each classroom.

Procedure:

1. Staff is acutely aware of the importance of routine and consistency of caregivers. Each classroom has

a routine schedule, which is predictable and modified to meet the needs of the group.

2. The routine schedule is posted in all but the Infant Programs where the daily schedule is determined

by the ever-changing needs of the babies. Infant Programs are designed around the individual schedule

of each child. Their schedule is adapted as they grow and certain routines begin to become established:

sleeping, hand washing, eating, diapering, and playing.

3. For toddler groups, daily schedules are posted and followed with flexibility. However, if a child or

children are very engrossed in an activity, it may be expanded upon and the planned activity delayed or

postponed. Within this flexibility certain routines are never deviated from: eating, toileting, washing

hands, brushing teeth, rest times, and individualized comfort and reassurance are always part of the

daily routine.

4. The daily routine includes a balance of structured and free choice opportunities, active and quiet

times, group and individual activities. The daily routine must include a group story time as well as

opportunity for children to read individually or be read to individually.

5. Weekly activity plans are prepared and posted. Weekly activity plans are developed that reflect the

interests, growth and development of the enrolled children.

6. Group-time conferences help to prepare the children for the activities of the day and any

modifications to the routine. Staff must be sensitive to the attention span of the children and plan group

times accordingly. Some children can sit for only 5 minutes; others may have an attention span of up to

20 minutes.

7. The activities planned by the staff are developmentally appropriate for the children in the group. This

means that there are various levels of challenge so that all children may experience stimulation and

gratification in their daily activity.

8. Preschool classrooms are arranged in learning centers with a variety of activities occurring

throughout. Unless safety is a concern, all interest areas will be open at all times.

9. Language development is encouraged for infants, toddlers, and preschoolers through identification,

parallel talk, songs, stories, questions, and conversations.

10. The use of media such as television, films and videotapes, audio recordings, and Internet content is

limited to developmentally appropriate programming. In addition,

a. such media materials are previewed by staff prior to use;

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b. the activity has been determined to be optional for the child;

c. staff discuss what has been viewed with children to develop critical thinking skills;

d. media viewings are special events rather than regular daily routines;

e. such media have been marketed for group use and are not restricted to private home viewing;

f. The topic has been determined to be relevant to a curriculum theme/unit.

11. A minimum of 60 minutes of physical activity (indoor and/or outdoor) should be included in the

daily curriculum. The goal is to promote a healthy lifestyle with the combination of physical activity

and healthy nutrition.

Subject: Facility Maintenance

Policy:

Child and Family Agency will provide a safe, hygienic, and sanitary environment for children enrolled

in the childcare program. This will be monitored.

Procedure:

1. Soapy water in a spray bottle is used to clean soiled surfaces before sanitizing/disinfecting. Sanitizing

solution (1/2 tsp. bleach to 1 gallon of cool water) is used for cleaning surfaces of toys, food prep areas,

tables, high chair trays, sinks for hand washing and microwave. Disinfecting spray (1/4 cup bleach to 1

gallon cool water) is used for cleaning diapering area, bathroom area, surfaces contaminated with

bodily fluids or blood and door/cabinet handles.

2. Bathrooms will be thoroughly cleaned and disinfected each day. If any staff member has a concern

about the quality of the cleaning, it will be immediately reported to the program director.

3. In infant, toddler, and preschool classrooms:

a. Each day each toilet used by the children will be thoroughly sprayed with a solution of diluted

bleach and allowed to air dry

b. Each Friday all bedding will be sent home for cleaning. (Infants bedding should be changed twice a

week. See 4-60.) Should the bedding become soiled at other times, it will be sent home at that time for

cleaning. Bedding may be laundered by staff using the center's laundry facilities. If bedding is not

returned or is not laundered, the classroom teacher will discuss this with the child's parent/guardian. If a

pattern of non-returned or unclean bedding becomes evident, the Site Manager will be informed and a

plan to deal with the issue will be developed.

c. Each Friday afternoon, all cots and cribs will be disinfected by spraying them with a solution of

diluted bleach. The cost will be air-dried.

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4. Food preparation areas will be cleaned and sanitized before and after use. Tables used for meals will

be sanitized before and after use. If chairs are put on a table to facilitate cleaning the floor, the tabletop

will be cleaned and sanitized prior to use for meals.

5. All cleaning supplies will be kept out of the reach of children. Only a bottle of disinfectant solution,

sanitizing solution, and cleaning solution will be kept in the classrooms. They must always be stored

where children cannot reach them from a changing table or when standing on the floor or on a chair. All

other cleaning materials must be locked in a childproof cabinet.

6. A health and safety inspection will be completed by a childcare staff member each month (see

attached). This report will be submitted to the program director that is responsible for monitoring a plan

of action to correct any safety hazards.

7. Unscreened windows and doors must be kept closed at all times.

8. To facilitate cleaning the floor, chairs may be stacked on the floor three high only when all children

have left the room for the day. When chairs are removed from the tables, the tables must be cleaned and

sanitized with a diluted bleach solution.

9. Staff maintains areas used by staff or children who have allergies or any other special environmental

health needs according to the recommendations of health professionals.

10. Health and safety concerns will be dealt with immediately and reported to a supervisor as soon as

possible.

Staff training regarding center operations

STAFFING

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Policy:

At times the daycare will be closed for staff training and professional development. There will be NO

fee deductions for these closures as it is enhancing the quality of care each child will receive.

Procedure:

STAFF

Our child-care staff are trained and certified as Early Childhood Educators and in many cases, as Infant

and Toddler Specialists. They maintain valid First Aid and whenever possible Food Safe Certificates.

Many of the staff has worked in the child care field for many years. Staffs continuously upgrade their

education through workshops, conferences, independent study, and researching topics of interest.

STUDENTS

From time to time, the daycare will accept students seeking work experience and Early Childhood

Education practicum students. We will introduce them to you and your child as they arrive at the

daycare. They will have cleared criminal record checks prior to attending. VOLUNTEERS

An interview is carried out by the Supervisor. This includes a criminal record search of all possible

volunteers. To ensure that security is maintained, the number of volunteers and students will be limited.

Consideration:

Child Care Licensees need to update their licenses every 5 years and renew their First Aid Certification

every 3 years.

EMPLOYEE QUALIFICATIONS

Policy:

Daycare staff’s qualification will also be described in their job descriptions.

Consideration:

Child Care Licensees need to update their licenses every 5 years and renew their First Aid Certification

every 3 years.

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SUBSTITUTES

Policy:

Qualified substitute child care staff will be called in when regular staff are away in order to maintain the

1:4 staff/child ratio required by provincial licensing.

Consideration:

Child Care Licensees need to update their licenses every 5 years

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Section: Registration

Enrollment Process

Policy:

When a child is enrolled in the childcare program, care will be taken to assure a smooth transition for

the child and for the family.

Procedure:

1. As each child is accepted into the program, the Site Manager or designee invites the parent/guardian

and the child to visit the program. This allows the child to become familiar with the staff, the other

children, and the environment, thereby decreasing some separation anxiety. Also prior to the child’s

enrollment in the program, the Site Manager or other designated staff and the parent/guardian complete

all enrollment forms and review the parent/guardian handbook and center policies.

2. During this interview, it is important that staff gain as much information about the child and the

family as possible. This information must include the child's primary language, knowledge of the child's

routine, knowledge of how the child deals with transition and how the parent/guardian expects the child

to adjust to childcare, and what the parent/guardian expects from the program.

3. The Site Manager or designee then assigns the child to a staff member as determined by the

information gathered from the intake form, the interview with the parent/guardian, and observation of

the child during the visit.

4. The child's enrollment is discussed with the teaching staff to assure that all staff members are familiar

with the child and the family.

5. Site manager or designee will take note of the educational level of the parents of enrolled children (as

identified on the Family Enrollment Form) and connect parents with program such as Family Resource

Center, Even Start, Adult Basic Education, and ESL as appropriate. This may include helping parents

make the phone call and set up the appointment. In extreme cases the site manager may accompany the

parent to the appointment. 6. For all families who are eligible, the site manager or designee will guide

the family through the process of applying for financial assistance including food stamps and Care 4

Kids. The family will be given the relevant application packet in the appropriate language and staff will

help the parents complete and submit the paperwork.

7. There is a 30 day provisional enrollment period for all newly enrolled children.

8. For parents of children transitioning from one room to another, childcare teachers are to set up a

meeting to discuss the transition process to ensure it goes smoothly for the child.

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Subject: Parent/Guardian Involvement Policy:

Parent/Guardian involvement is expected and encouraged. Procedure:

1. Parents and guardians are welcome to visit the center at any time. They will be asked to:

a. Sign a parent/guardian involvement agreement on the enrollment of their child to the center.

b. Read the parent/guardian's bulletin board, parent/guardian's handbook, and any correspondence sent

home from the agency.

c. Attend parent/guardian conferences (twice yearly or more often as needed).

d. Visit the program and volunteer their services.

e. Be responsible for their children prior to signing in and after signing their child out of the center.

f. Restrict the use of cell phones to the designated area so as to make themselves available to their child

and staff while picking up or dropping off their child and to ensure the privacy of their conversation.

2. Staff are expected to:

a. Verbally share with parent/guardian the child's behavior on that day. Likewise, parent/guardian is

expected to keep staff apprised of important occurrences that may affect the child's behavior in the

program.

b. Plan at least 4 interactive parent/guardian and child events each year.

c. Help parent/guardian feel comfortable at all social events.

d. Keep parent/guardian bulletin board up-to-date and neat.

e. Be prepared for conferences with parent/guardian.

f. Welcome parent/guardian volunteers.

g. Greet parents pleasantly and respectfully each day as they arrive to drop off or pick up their children.

h. Document all parent involvement.

3. Parents will be encouraged to participate on the Parent Advisory Board.

a. Recruitment will include:

i. informing and inviting parents at the time of intake

ii. sending out and posting notices

iii. sign-up sheet

iv. personal contact

b. Support will include:

i. provide food for participants ii. provide childcare, when possible

iii. provide follow up minutes to meetings

iv. provide resource materials to support activity development

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v. provide parents with monthly opportunity to evaluate program

c. Membership on the Parent Advisory Board will be a one year commitment, renewable yearly.

System for maintaining records and confidentiality

Confidentiality

All staff will be trained on confidentiality and all staff will sign off on this form anyone who speak on

things that shouldn’t be spoken on will be terminated there is a no tolerance for speaking on things that

are Confidential

Children’s Records

Children’s records are kept in a locked file cabinet that only authorized personnel have access to. No

records or anything from a child’s file are allowed to be given out without the consent of the owner of

the center and the parent. We take confidentiality very seriously. Children’s personal information isn’t

given out. Teachers are allowed to have a copy of the children’s IEP and can only discuss them with the

child’s family or therapist to better assist the child. Teachers are not allowed to discuss this information

with other colleagues unless the child is being transition to their class and then and only then will they

discuss way to better help that child. All children’s files are updated every 3 months depending on the

age of the children

We keep the attendance on children 3 ways in every classroom each teacher take attendance as children

arrive and leave, also parent’s sign their children and out daily then the front office has a sign in and out

sheet that is kept in the front office where the assistant director goes to every classroom twice a day to

make sure the numbers are the same. When a child leave our center their files are still kept in the center

stored away for 5years for legal documentations, then records are shredded and discarded properly.

Staff Records

Staff records are kept are kept just like the children’s file in a separate location locked in a file cabinet.

No staff files or information in that file are allowed to be given out without the staff permission. If staff

is requesting anything out of their files they my first submit a written request of what is needed and then

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if permitted staff will have to sign for the documents items that can be requested are certificates and

continuing education hours. No legal documents that the center has can be given to staff only to law

enforcement offices and the court systems. Staff the leaves the center may have a copies of all their

certificates and all files will be kept on file for 3yrs after employment for legal reasons. All staff files

are reviewed every 6 months and updated yearly.

Immunization and other Health Record

Immunization and other health records are kept in children’s files and updated as needed we have a log

created and reminder on the main computer that let us know what is need rather it’s shot records, or the

intake forms which has to be filled out by teachers and signed off by the parents every 3 months. Staff

files are kept the same way and updated yearly or needed. No child or staff will be discriminated against

due to their health creed or sexual orientation

Community Partnerships

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Through community partnerships, Head Start, Early Head Start, and child care programs build collaborative relationships with community organizations that support positive child and family outcomes.

These organizations may include libraries, health centers, schools and school districts, sources of economic support, the workforce, higher education, human services agencies, faith-based organizations, businesses, and others.

These organizations can respond to families' interests and needs. They can connect families to outside resources, encourage engagement in children's learning, and use community strengths and needs assessment data to guide collaboration.

Partnerships can also promote successful transitions for children and families from one service setting

to another over time, or when multiple services are needed during the same time period.

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