Final Project- Festival

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The Lights on Festival will be an annual music and art festival held in Concord, CA, at the Concord Pavilion. This event will bring more comfort and style to the audiences; especially a taste of the goods and wares from one-stop-shop and the variety of genres, including rock, pop, R&B, Hip Hop, and electronic dances, among others, and will be held on consecutive three-day weekends in June every year. Lights on Festival showcases the talents of upcoming artists and reunited bands. A risk management plan plays a crucial role in enhancing safety and controlled provisions to all the key stakeholders within the arena, pre, during, and post-concert activities (Fuller & Drawer, 2004). The key stakeholders in the risk management plan include the audience, the event organizers, live performers, and the other guests.

Risks Pre-Concert

Risk	Likelihood	Severity	Magnitude	Solution

The general state of the	Unlikely	Minor	2	Management must inspect the
site is uneven, and the				arena before the concert and
presence of unwanted				report any anomaly or foreign
or dangerous objects in				object in the arena
the 250,000				to the management
square-foot area

LIGHTS ON ART AND MUSIC FESTIVAL		3

Cancellation, attrition,	Rare	High	5	The event organizers must
and liability transfer				study and review the health
				and weather guidelines to
				prevent any cancellation.
				However, if the concert is
				postponed to a
				later date within the year, early
				tickets will not be refunded.
				Instead, the attendees will use
				the same tickets
				on the first day of the
				rescheduled.
				If the event is canceled or
				postponed
				to the subsequent year, all the
				early
				bookings will be refunded.

Public Health risks;	Rare	High	5	Management should identify
waste				and prevent any accidental or
management, sanitation,				intentional exposure to health
and food safety				hazards.

LIGHTS ON ART AND MUSIC FESTIVAL		4

Destroyed camping	Rarely	High	5	All the camping spots must be
spots				examined two weeks before the
				annual event.

Absence of an	Rare	Minor	3	Should immediately hire
appointed staff member				another stand-in staff.

Risks during the live concert performance

Risk	Likelihood	Severity	Magnitude	Solution

Ticket Sales	Rare	Moderate	3	Management should have an
breakdown				alternative
				ticketing procedure to ensure a
				seamless
				entry of the attendees to avoid
				overcrowding.

Bad lighting systems	Likely	Minor	4	Management will assess the
within the arena				condition of the lighting system
				and replace all faulty ones
				immediately to prevent any
				inconveniencing incident. All
				damaged bulbs are disposed of,

LIGHTS ON ART AND MUSIC FESTIVAL		5

				and a report is compiled to the
				event organizers.

Physical injuries of	Likely	Moderate	4	First Aid should be
the parking assistants				administered by the team.
or the attendees				Seriously injured audiences or
				the performers should be
				referred to the local health
				facility with the approval of the
				Committee chair
				(McKeever & Schatz, 2003).

Stage collapsing	Unlikely	Moderate	4	The security team and the
during the				ground people should have
performances				additional materials stand-by to
				meet such eventualities.

Inadequate events	Likely	Moderate	3	The organizers will allow
merchandize				the attendees to purchase
				foodstuffs from other readily
				available shops.

Risks Post-Concert performance

	LIGHTS ON ART AND MUSIC FESTIVAL			6

	Risk	Likelihood	Severity	Magnitude		Solution

Injuries post the performance	Likely	Minor	3	The security officials should
from accident or disruption				assess the situation. In case of
					serious injuries, the first aid
					team should offer first Aid or
					call the ambulance, depending
					on the situation (Krutsch et al.,
					2020)

Fire outbreak at the arena	Rare	High		Management must ensure all
					components of life safety
					before and after the
					event, including the crowd
					density and control. However,
					in the event of a fire outbreak,
					security must take charge
					immediately.
					The fire brigade should
					intervene immediately to
					prevent the loss of property.

LIGHTS ON ART AND MUSIC FESTIVAL		7

			A formal report should be
			written and forwarded to
			management.

A poisoning incident	Rare	High	Security and the other Ground
			people should immediately
			assess the situation and
			appropriate action taken.
			A report should be compiled to
			management on the incident.

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RISK ANALYSIS MATRIX

LIKELIHOOD

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	Very	Unlikely	Possible	Likely	Very Likely
Hazards	Unlikely		(unforeseeable)		(common)
severity

Negligible	Low	Low	Low	Low	Low
(Less disturbance)


Slight	Low	Low	Low	Medium	Medium
(Minor disturbance)


Moderate	Low	Low	Medium	High	High
(Immediate
attention)


Severe	Low	Medium	High	High	High
(Significant impact)


Very Severe	Low	Medium	High	High	High
(Long-term impact)

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Risk Management

As an event risk manager for a music festival, there are many issues to be considered when trying to effectively manage attendees that are above the age of twenty, but the event can still come with several risks. These events tend to have a higher rate of DUI’s, alcohol poisonings, and rowdiness once attendees get their hands on some alcohol. As the event risk manager, we want to help keep that rate at zero during our events. Additionally, we would like to ensure the safety and security of all attendees. Furthermore, we want to keep any negative occurrences to a minimum, making sure it does not escalate to something that could produce bad publicity.

The Lights on Festival is held in Concord, CA, at the Concord Pavilion. This event is held in June on consecutive three-day weekends. During this time of year, it is very hot, and with the heat and alcohol combination can lead to more rowdiness and sometimes crime. The crime of most concern would be driving under the influence. The local officials of Concord, CA, plan to partner with us in anything they can do to help ensure the safety of their attendees and civilians of this area. The festival is not within walking distance of the town, but shuttles, Ubers, Lyfts can help drive those who cannot drive themselves.

This festival is going to need to have some very attentive security. Many festival-goers may have started the party before they arrive at the venue. “Pregaming” is a very popular thing to do before going out for people of all age groups. Our front gate staff is going to have to be aware of this. If someone is too visibly intoxicated when they arrive at the front gate, we would like for the staff to refuse entrance to the venue. We want them to offer that guest water and to assist in finding a ride home. At the front gate, we also want IDs to be checked. If under 21, they will not

LIGHTS ON ART AND MUSIC FESTIVAL

be allowed into the event space. For those over twenty-one, a green wristband will be worn regardless of their age but to indicate they have been checked before entering the park.

Attendees will also get their bags checked for any prohibited items. Outside food and beverage will not be permitted to this event. We will have a zero-tolerance policy for underage drinking/ fake IDs. If anyone underage is caught drinking alcohol, they will be asked to leave, and security can help arrange a ride home for them if needed.

Hot weather is expected for the afternoon of the festival. We wanted to combat this because we can’t have people passing out from the heat left and right. We have hydration stations set up with fans, ice-cold water, and cups for anyone to enjoy for free. In addition, we will have 4 soft drink sponsors coming and setting up tents to give out free cold beverage samples. We will also have 4 sponsors handing out snack samples as well. This will help those attendees who may not want to purchase items at the concession stay hydrated and nourished. We will have 4 concession areas that will have various items from hot dogs to tacos. Those food vendors will not be selling alcohol. Alcohol will be purchased only from the designated alcohol booths by the designated companies.

We believe that with all these measures in place, it will help manage a safe environment for this event. With the staff that is ready, we believe that it will be hard for many, if any, things to slip between the cracks causing a bad occurrence. There will be plenty of cold beverages and food for any attendee to enjoy to stay cool and nourished during the event. Security will be around to help anyone with any needs or issues during the event as well.

LIGHTS ON ART AND MUSIC FESTIVAL

The festival will be an annual music and art festival that takes place in Concord Pavilion. The event will bring more comfort to the targeted audience, more specifically to taste goods and wares that will be from a one-stop shop coupled with a variety of genres such as pop music, R&B, as well as hip hop (Williams, 2016). The Lights on Festival will be showcased on the talents of the upcoming artists coupled with the upcoming band. Risk management plays a fundamental role in the promotion of safety, as well as controlled provisions to all the key stakeholders within the region. They find their way to a place of total safety in case there is fire through the use of escape routes that have enough lighting. For an outdoor musical event, it is important to have knowledge of the escape route capacity to discharge the number of people present within the escape time. Therefore, assessment of the evacuation route is important, especially when there are any restrictions. However, since the outdoor musical event will accommodate few attendees, the most appropriate evacuation route will be the fences and gates.

In order to communicate to the stakeholders, the escape routes, signs, and notices will be used where necessary to help people to identify the escape routes or exits. In addition, the signs have to comply with the provisions of health and safety regulations. The signs must be in a pictogram form. Also, texts and directional arrows can also be used to supplement the pictogram, provided that they are necessary to make the signs to be easily understood.

Natural disaster matrix and protocols

The most significant element of a successful health and safety management plan comprises developing a successful health and safety policy (Williams, 2016). It is also important to create a plan that the policy is implemented and to ensure health and safety performance. It is also necessary to audit and review performance. The natural disaster risk events associated with the event include lighting from an approaching storm that may affect an outdoor musical event.

LIGHTS ON ART AND MUSIC FESTIVAL

Physical Risks Associated with the Event

Several risks are associated with the event. The most prominent risk is theft because such events will be an ideal hunting ground for pickpocketers and thieves. In addition, cash and phones are other easy targets. The other potential risk is associated with hearing loss and damage. Exposure to high sounds can affect the hearing capacity. Other risks are associated with violence and alterations. Music events create an opportunity for violence, fights, as well as verbal altercations.

Operational, Economic, Legal, and Operational Risk Associated with Event

It is necessary to have the appropriate crowd management in place. Managing crowds needs the right planning in advance, which will ensure an appropriate atmosphere without stress. Therefore, crowd management is important to manage a music event. The next important legal requirement is to manage transport and to enhance traffic management. The management of the event should take time to assess and evaluate the risk and put appropriate plans in place.

Risk Management Plans

Safety policies should be put in place which document the demonstration that other parties to which the event-related are concerned with the health and safety of people. This should form an integral part of the musical event at all levels and should be the major concern of the management at all levels of the organizations (Williams, 2016). This is an important way of letting others understand the organization’s commitment to individuals’ health and safety. In addition, the safety policies should comprise details of the organization that is holding the event and describes the roles and responsibilities of the stakeholders involves. Moreover, the organization’s safety policy should comprise of nattered that describe the delegation of safety duties.

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Contingency and Crisis Protocols

Contingency planning in a live musical even is vital to ensure that nothing goes wrong. The event planners will be able to respond faster and appropriately. For instance, in the event that there is a failure in the sound system due to faulty equipment, the contingency plan will include having a backup sound system and include personnel with skills to fix the equipment in the event management team. Also, in case an evenxsxst staff goes missing, the contingency plan is to have a person designated in the event management team as a troubleshooter whose role will be to continually move about the event site to look for and fix such problems.

In case there are injuries and accidents, the contingency plan will be to organize first aid

or hire a qualified medical staff to be in attendance throughout the event. It is also necessary to

ensure that the driveways and the entrances are not blocked by the emergency personnel

(Mossberg, 2019). It is also important to understand the weather constraints and the mobility of

individuals who will be affected by the event. An important practice is to reach out to the event

organizers to have a better understanding of the size, people, and place.

LIGHTS ON ART AND MUSIC FESTIVAL

Mass Casualty Indicants

Mass casualty indicants refer to ways in which something comes up to offer a clue about what is coming to happen during an event. This ensures proper protection by laying risk and safety protocols against the indicated Mass casualty incidents, which describe incidences in which resources in medical emergency services are overcome with many victims. These victims require immediate personnel and equipment for stabilization. This may be as a result of natural or artificial calamities during meetings or events. This paper explores more about the indicants that lead to basic risk and safety protocols to ensure all people are covered and protected in an event.

Use of early warning systems, early programmed systems installed in events platforms and surrounding areas (Kaye 2020). This gradually helps detect any disturbances or risks that can be subjected to people in the events such as an earthquake (Theophilus 2019). This system provides various alerts to indicate the coming of a major struck, enabling people relevant to protection to act immediately and save people from reducing or preventing events. Thus, this system provides various alerts to indicate the coming of a major struck, enabling people relevant to protection to act immediately and save people by removing them or providing a hundred percent security to reduce or prevent casualties.

Installation of detectors such as gas detectors will ensure quality monitoring of gases in an event. This indicates any harmful gases and changes in environmental conditions that may pose a danger to people in an event. Alarms automate with the gas detectors to raise alarms to relevant offices to offer immediate action and responses to the specific gases.

Various risk and safety protocols in event planning help to prevent coming mass casualties (Kaye 2020). Or if it has happened, it helps to reduce fatalities and prevent further prevalence to people in an event. These protocols include identification, assessment, and monitoring, which

LIGHTS ON ART AND MUSIC FESTIVAL

entails security checks, air conditioning, monitoring food types and ages. All this can be enhanced by having tight security at the gates to verify IDs and ensure all those protocols are followed to prevent chaos during the festival.

Training of personnel and offering public risk communication can also greatly help. This involves promoting safety behaviors that include proper responding to warnings, shelter plans, and safety evacuations from extreme events and maintaining civil order in times of trauma to reduce more risks. Emergency and trauma care systems help control patients during medical care to calm them down and reduce the trauma experienced in the event (Castoldi, 2020). Stockpiling should be a factor in the location of a safe area of an event by finding a position away from many people and near a qualified health facility with a tiered approach to handling emergencies.

In conclusion, mass casualty indicants, in conjunction with risk and safety protocols, play a very important role in festive events (Demir, 2017). Personnel is trained and offers public risk communication to help people respond correctly to the warnings, shelter safety evacuations, and plans to reduce more risks. This ensures the smooth running of activities, and it is greatly encouraged always to plan and put all safety considerations before the start of any event. This ensures that every risk that might be subjected to attendees is catered for. This includes the indicants that help to warn us about the coming of certain events.

LIGHTS ON ART AND MUSIC FESTIVAL

References

Fuller, C., & Drawer, S. (2004). The application of risk management in sport. Sports medicine, 34(6), 349-356.

Krutsch, W., Mayr, H. O., Musahl, V., Della Villa, F., Tscholl, P. M., & Jones, H. (Eds.). (2020). Injury and Health Risk Management in Sports: A Guide to Decision Making. Springer Nature.

McKeever, C. K., & Schatz, P. (2003). Current issues in the identification, assessment, and management of concussions in sports-related injuries. Applied neuropsychology, 10(1), 4-11.

Mossberg, L. (2019). Managing extraordinary event experiences: Understanding consumer immersion. In A Research Agenda for Event Management. Edward Elgar Publishing. https://www.elgaronline.com/downloadpdf/edcoll/9781788114356/9781788114356.0001 6.pdf

Williams, N. L. (2016). 4 Managing Event Projects. Events Management: An International

Approach, 94.

https://books.google.com/books?hl=en&lr=&id=ZLkcDQAAQBAJ&oi=fnd&pg=PA94&

dq=managing+musical+event&ots=K9GZ5SQY7f&sig=8A4cy5bYygnddJJTzswllNtIrp

Castoldi, L., Greco, M., Carlucci, M., Montán, K. L., & Faccincani, R. (2020). Mass Casualty Incident (MCI) training in a metropolitan university hospital: short-term experience with MASS Casualty SIMulation system MACSIM®. European Journal of Emergency Surgery and trauma, 1-9.

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Demir, F., Ahmad, S., Calyam, P., Jiang, D., Huang, R., & Jahnke, I. (2017). A coming-Generation Augmented Real-life Platform for Mass Casualty incidences (MCI). Journal of Usability Studies, 12(4).

Kaye, A. D., Cornett, E. M., Kallurkar, A., Colontonio, M. M., Chandler, D., Mosieri, C., ... & Fox, C. J. (2020). Framework for creating an incident command center during crises. Best Practice & Research Clinical Anaesthesiology.

Theophilus, A., Thornton, T., Trigg, J. M., & Yansick, M. (2019). Negotiation in mass casualty attacks. Journal of ultimatum evaluation and Management, 6(3-4), 113.