PM Project
gd1222
teamb_week4_britt_final_1.pptxReal-Life Project Management Plan Executing Phase
Team B
Gene Duplantier, Joshua Leyba, Brittany Trombero, and Maria Leonor Tungohan
PM/571
06/19/2017
Professor Roger Sevison
Hello, Today my team and I will be giving a presentation on our Real-Life Project Management Plan – Executing Phase Presentation. Please hold all questions until the end. Thank you.
In the Executing Phase (Phase III), the elements in the team will analyze identified risks and methods used to mitigate each identified risk. The other parts of the Executing Phase is the Change Control form to include the impact changes have on budget, scope, timeline and review, approve, and communicate changes. The team will break down the specific steps taken throughout the Executing Phase of the project plan, describe potential risks and how the risks will be managed/mitigated, explain processes used to develop the change control plan, and describe the change control process, including its impact on project scope, timeline, and budget.. The team’s objective is to provide a clear path to achieve the end goals of this project taking risk and change into consideration.
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Agenda
Risk Assessment Form
Risk Response Matrix
Change Control Form
Conclusion
References
Our team has decided to go with building a single story house in 6 months and the budget cannot exceed $300,000. We will be going over the following bullets points in our presentation.
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Risk Assessment
| Risk Event | Likelihood | Impact | Detection Difficulty | When |
| Budget Overrun | 4 | 5 | 4 | Pre-construction and during construction |
| Construction Delays | 4 | 5 | 5 | Pre-construction and during construction |
| Design Changes | 3 | 4 | 5 | During construction |
| Not meeting inspection requirements | 3 | 5 | 3 | Post-construction |
We as a team discussed the following risks that might happen during this project.
Our project’s success depends on thorough planning that includes contingencies for the project budget and schedule. Unexpected surprises should not cause budget concerns or create barriers to the business innovations. A risk assessment is a process that will identify potential hazards and analyze what could happen if a hazard occurs. There are numerous hazards to consider. For each hazard there are many possible scenarios that could unfold depending on timing, magnitude and location of the hazard. When things do not go as planned on a project the project manager may have to look at plan B. A contingency plan is a course of action designed to help an organization respond effectively to a significant future event or situation that may or may not happen. The risk factor in construction business is very high. Risk management in construction is a tedious task as the objective functions tend to change during the object life cycle. For a construction project you have 5 steps those include: Initiating; Planning; Executing; Monitoring and Controlling; Closing. The risk management process in construction is extreme and important. The process of risk management can be divided into three stages: Identification; Analysis; Control. Risk and uncertainty rating identifies the importance of the sources of risk and uncertainty about the goals of the project. Risk assessment is accomplished by estimating the probability of occurrence and severity of risk impact (Larson, 2014).
Next slide will go into detail about the team risk responses.
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Risk Response
| Risk Event | Response | Contingency plan | Trigger | Who is Responsible |
| Budget overrun | Mitigating Risk: Reduce risk of going over budget | Find ways to save in other areas | Higher costs than budgeted | Melissa |
| Construction Delays | Transferring Risk: Select reliable contractors to stay on time | Increase worker support | Call from contractor | Kevin/Maria |
| Design Changes | Transferring Risk: Customers/Home owners | Provide alternative cost friendly options | Call from customers/home owners | Natalia |
| Not meeting inspection requirements | Mitigating Risk: Following proper state and city regulations | Increase worker support to meet deadline | Call from inspector(s) and/or contractor | Lisa |
Risk Response
Budget Overrun: In the event of budget overrun, our team response is by Mitigating risk, we will reduce the risk of going on over budget. We plan to find alternative ways to save in all other areas. The designated person to managed this is Melissa.
Constructions Delays: This project stage will be managed by Kevin and Maria. We will be transferring the risk by selecting reliable contractors that can stay on time. We will increase our support to the workers and value them more.
Designs Changes: Our team will be transferring the risk, if there’s any changes on designs. We will provide alternative cost friendly options to customers and home owners. This stage will be managed by Natalia.
Not meeting inspection requirements: If this stage comes to our project, we are going to mitigate the risk by following proper state and city regulations. We will increase worker’s support in order to meet the deadlines. Will reach out to the inspectors and contractors as needed. This operation is managed by Lisa.
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Change Control
The purpose of change control is not to prevent change
Change management must be planned well before the execution phase
Analyses of the change order request must be completed immediately upon receipt
The approval process must be outlined well before it is needed to ensure all involved are informed
Understanding the impact to the budget and timeline are key in ensuring efficient completion of the project
Josh: Change control would be put in place for a custom home in the case that the client wants to make any adjustments to the design of the home. This would be in cases such as adjusting the floor plan of the home overall or making changes to a specific room in the home. By implementing change control, you are able to review what changes may come up for the project while taking into consideration what the costs would be and if it would be possible to implement. When implementing the change control form, it helps to give a representation on what changes are being made, the reason for the changes, what is impacted, and how the budget will be impacted overall.
In the case of the home, there will have to be several parties that will have to be involved with any approval for change, especially if there is strict budget to adhere to. Utilizing the change control form keeps all necessary parties involved and those that are part of the decision making process will need to sign off before any changes are made. In the example shown on this slide, it allows for acknowledgment of what changes will happen to the project as well as what parties will have to provide approval in order for those changes to take place. This tracking will provide the necessary system of record in case the budget were to go off course or if changes have led to any delays on the project.
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Conclusion
- Risk Assessment Form: Analyzed identified risks
- Risk Response Matrix: Methods used to mitigate risks
- Change Control Form: Impact to budget, scope, timeline
- Review, approval, and communication of changes
That concludes our presentation I hope you enjoyed it.
The project plan was developed to get the best possible results based on the timeframe given and the budget assigned to this project. Each slide was a break down of the plan to clearly explain how this home will meet the expectations through managing the risk and following the change control process.
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Questions?
Thank you! Does anyone have any questions?
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References
Larson, E. W. & Gray, C. F. (2014). Project management: The managerial process (6th ed.). New
York, NY: McGraw-Hill
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