IFSM 438 individual deliverable

Executive Summary

The purpose of this Consolidated Project Plan is to present the details required to successfully execute and control the project, in addition to facilitating communication among project stakeholders, and document approved schedule baselines. The project plan presents a definitive way forward for Marley Dental Clinic, but is subject to change as needed. The Marley Dental Clinic is small dental practice and office that resides in a “store-front” strip-mall. The Dental practice has recently been offered an opportunity to expand their office into a store area adjacent to their current office. This proposed change will double the space for the practice, enabling them to accommodate any additional required staff members and expand the clientele. That said, the current environment does not have any computers, networking, or other IT related systems implemented; all practice records, documentation, and activities are completed manually. As a result, the owners would like to implement an IT system that will enable them to become more efficient. An IT system allows for trained personnel to interact with hardware and software in order to plan, coordinate, and conduct efficient decision making throughout their organization (Business Dictionary: Information System, n.d.). The IT system about to be put in place will allow them to have online banking capabilities for patient payments and payments to the practice’s suppliers. Patients can also make appointments electronically, have immediate access to dental organizations to help with diagnoses, and having the ability to accept and process dental insurance claims and billing.

The new IT System addresses the requirements of Marley Dental. The entire scope of the system entails many types of hardware and software applications as well as network installation. The first step in building this system is installing the hardware. While construction is still underway for the expansion of the office, a network install contractor will install cabling to all PC stations and the server closet. PC stations include the reception desk, each dentist station, and each dental hygienist station. Each dentist station will include a Dell OptiPlex 7040 Microcomputer with 24” monitor. Each dental hygienist station will house a Dell OptiPlex 5250 All in One computer with 22” monitor. The receptionist desk will also include Dell OptiPlex 5250 All in One computers with 22” monitors. Dental assistants and other employees will utilize Microsoft Surface Pro tablets. The server closet will include a router, server, 24 port network switch and firewall. Software applications will be installed to manage the processing of the dental office. One of the industry’s best dental software applications will be installed offering many features Marley Dental Clinic requires. Curve Dental Hero’s many features include charting, credit card processing, insurance and client billing, online dental forms, dental practice analytics and many more (Ropelato, 2017). Curve Dental Hero is an innovative cloud-based solution allowing one to access their patient data from any internet connected device. An Active Directory Server will be utilized as an authentication mechanism, in addition to providing any relevant data permissions. Current total estimates of the IT system project are $80,000. With a $150,000 budget Genesis team is confident this IT system will come within budget and fulfill all the needs and requirements of the Marley Dental Clinic.

Part 1: A Change Management Plan (CMP)

Part 2: Updated project schedule

Part 3:

(a) A brief narrative description of how you effected or applied the changes listed in the "Required Changes" section above. For instance, if there was no software (item 3, above), then what did you change instead to simulate a similar change? What were the ripple effects (item 5, above) that the changes triggered? And so forth.

(b) A Word document describing what project documentation needs to be changed (and what the needed changes are) in order to implement the specified changes listed in the "Required Changes" section above. You need not update the documents, just describe, in general terms, what would need to be updated.

· (Note: Ordinarily in a real-world project, we would also update and submit the consolidated project management plan (PMP) document (ITP-6) reflecting all changes and updates. However, for this class, we will omit this step.)

(c) Overall earned value analysis. (That is, "overall" indicates do it once for the project as a whole, not for each individual task. Though doing it for each task would be acceptable if MSP does it for you, only the overall whole-project earned value calculations are indicated for this assignment. Do not do individual task calculations of EV by hand.) You may use MS Project to do so, if you can, or you can do it yourself with a pocket calculator or (probably better yet) do it yourself in Excel; you can use the formulas on the Gold Card or the formulas in my weekly Commentary, or the formulas in the textbook. Any way, you do it, you will get most of the data from your MSP .mpp, then plug it into the formulas.

The goal is to come up with EAC and Estimated Cost to Complete (ECTC), but you'll need to calculate the rest in order to get there, therefore please calculate and submit the following figures. They need not be in a MS Word attachment, but may be answered directly in your Assignments Folder posting, as you wish.

As in a math class, show your work, i.e., show your formulas, input data, and calculations as well as your results.

Include at least the following EV figures (you may include more if you wish):

· Original Budget at Completion (BAC) (baselined)

· New Estimate at Completion (EAC) (changed)

· New Estimated Cost to Complete (ECTC) (changed)

· Original Planned Value (PV, BCWS) (baselined)

· Actual Cost so far (AC, ACWP) (changed)

· Earned Value so far (EV, BCWP)

· Schedule Variance (SV)

· Cost Variance (CV)

· Schedule Performance Index (SPI)

· Cost Performance Index (CPI)

(d) Finally, answer the following questions in the previously discussed Word document and submit them along with your other files in your Assignments Folder.

1. What was the effect of the changes on your project cost? How much did it increase? Are you still on budget or are you over budget now?

2 What was the effect on your project schedule? How much did it increase? Are you still on schedule or are you late now?

3. What would you recommend doing to handle these changes and risks, assuming that the client cannot get any more money (it's a fixed grant) and that it still has to be installed by the original deadline (before? Do not make changes in your project schedule .mpp or budget or documents to reflect this recommendation. Simply state what things you would recommend doing to handle the situation.

Item 1 (the Change Management Plan) should be a separate MS Word document of its own. Item 2 (the updated .mpp file), of course, is a separate file of its own. Items 3-6 (description of how you implemented the changes, description of needed updates to other documentation, earned value analysis, and answers to the questions) can be submitted in a single, consolidated MS Word document. So your submission for grading should include three files.

References