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pjm6005_week_6_assignment.docxHomework Assignment: Submit Change Control Requests for Your Case Study
SCENARIO: the case study project you have been planning throughout the course is now underway. Predictably, the project is not completely following the project plan. In fact, two of the risks you identified in your business case assignment in course week 1 appear to be occurring.
Step 1: choose any two of the 5 risks you identified in your business case assignment. Both risks must have sufficient impact on the project that the project’s scope – a task, deliverable, requirement, or other output – must be modified.
In other words, do not choose risks that don’t require any changes to the project, and do not choose risks that can be addressed simply by changing the project’s schedule or budget. Your risk response must require a change to some portion of the project’s scope.
Step 2: based on lecture materials in the course thus far and the template provided on the next page, submit change control requests to modify project scope in order to respond to the risks you identified in step 1.
Submit TWO change control request forms, one for each risk you selected in Step 1. As with earlier deliverables, use a business writing style where applicable. Also, as discussed in this week’s lecture materials, change requests should be easy to read quickly. Each change request you submit should be no longer than 1 ½ pages.
As with your other written assignments, this assignment is to be completed individually.
Once completed, save your files using the following filename convention:
Lesson 6 HW – [your last name].doc
Upload your completed file to the course website using the link on the week 6 assignment page (where you downloaded this file.) Good luck!
Change Control Request Form
(Note: the text in RED is designed to help you write your request. Please remove all red text before submitting your assignment.)
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PROJECT NAME |
[Insert project name here] |
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Date of Request |
Insert date of request. For assignment purposes, you can cite the assignment due date. |
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PROJECT SUMMARY |
Insert a 2-3 sentence description of the project, including the primary final output, due date, overall budget. You may use text previously written for other assignments. |
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REQUEST SUMMARY |
“What are you asking for?” In less than 2 paragraphs, describe the change you are proposing. Examples could include: · Addition of a new task · Deletion of an existing task · Modification of one of more solution requirements
Since you are requesting a change from your project plan, be sure to cite the original task, requirement, deliverable (whatever you want to change) for context, and then describe what the new task, requirement, or deliverable will be. You do not need to identify WHY the change is needed in this section (you’ll be able to provide your rationale in the next section.) |
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REASON FOR REQUEST |
“What happened?” In less than 1 paragraph, describe what has happened to necessitate this change. |
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CHANGE COST ESTIMATE |
Is there a monetary cost associated with making this change? How much (expressed in dollars?) |
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CHANGE SCHEDULE ESTIMATE |
Is there a schedule change associated with making this change? How long (expressed in hours, days or weeks?) |
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IMPACT OF NOT MAKING CHANGE |
“What if we do nothing?” Describe in specific terms what will happen if this change is not approved (for example, what requirement will be unfilled?) |
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BUSINESS REQUIREMENTS AFFECTED BY THIS CHANGE |
“Does this mean other changes are necessary?” Are any business requirements affected by this change? If so, cite the business requirement here. |
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OTHER REQUIREMENTS OR TASKS IMPACTED BY CHANGE |
“Does this mean other changes are necessary?” Are any solution requirements, other deliverables, or other tasks affected by this change? If so, cite the requirement number or the WBS number and title of the requirement/task/deliverable. |
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CHANGE TIMEFRAME |
“How long can we wait to decide?” By when the change must be made in order to be effective? |
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APPROVAL |
Identify in this area which stakeholder(s) should be responsible for formally approving this request. |
