Unit II homework

ITC 3001, Personal Computer Fundamentals 1

Course Learning Outcomes for Unit II Upon completion of this unit, students should be able to:

2. Demonstrate fundamental techniques within a word-processing application. 2.1 Create a Word document. 2.2 Differentiate the use of toolbars, menus, and templates in Word.

Reading Assignment Part III, Lesson 1: Microsoft Word 2013 Jumpstart Part III, Lesson 2: Getting Started with Word 2013

Unit Lesson Welcome to the world of word processing where you are no longer stuck with having to retype anything! Instead, you retrieve your work from a disk, display it on the monitor, revise it as necessary, and then print it at any time in draft or final form. This unit and the next will introduce you to word processors, specifically Microsoft Word, and provide you with enough detail and practice to create some very impressive documents. Word processing programs such as Microsoft Word are the most common programs found on personal computers, and the ones that you are most likely to use. Word-processing programs can be used to write documents, memos, reports, and letters. More complex word-processing tasks include linking to other documents or the Internet from within a document, embedding graphics and floaters, and using tables. The basic functions of Microsoft Word are typing, editing, moving, deleting, or changing the appearance of text. Once you have created a document and stored it electronically, it can be duplicated, printed, copied, and shared with others. As you complete the reading for this unit, be sure to attempt the hands-on activities in the reading so that you will be ready to complete the homework assignment. Participating in the hands-on activities also helps you to remember the features within Word. That way, you will know just what to do while on the job or for other school work. When you open Word, a new blank document appears. The functions and features available to you are similar to other Microsoft products so that it is easy to switch between the various Office applications and quickly find what you need. The ribbon was introduced in Office 2007 and is now part of all the Office applications. Commands can be accessed using the tabs on the ribbon that runs across the top of the screen. The ribbon is contextual in nature, meaning that the commands and options may change, depending on what you have selected or where you are in the document. As with most applications now, there are several ways to accomplish the same tasks. Some commands can be called using a combination of keys on the keyboard, known as keyboard shortcuts. You may decide to use the Quick Access Toolbar, the mini-toolbar, or the shortcut menu. Each of these is discussed and shown in the reading. The backstage view is an area of Word where you can easily perform file management tasks, such as Save, Open, Print, or Save As. If you have used previous versions of Word, these actions were in the standard File menu. Be sure to read through the various backstage view commands on page 256 of Lesson 1. To create a new document, you simply start typing on the blank page that appears when Word is opened or when you choose to create a New Document. The blinking I-beam that appears on the screen is the insertion point. What you type is inserted to the left of the insertion point, using the defaults that Word has set up for margins and line spacing. Of course, you may change the margins or line spacing as needed to properly format your document. As you type, you may see several non-printing characters, depending on if they are

UNIT II STUDY GUIDE

Working with Microsoft Word 2013

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hidden or not. These non-printing characters represent spaces, indents, hard returns, and page breaks. Most of the time, you will not even pay attention to these characters, but it can be very helpful to show them and be attentive to their placement when you are trying to edit your document. Note: Many new users of Word, especially those that have used a typewriter in the past, make the mistake of pressing Enter (and thus inserting a hard return) at the end of every line. With a typewriter, this was necessary so that the text did not run off the right side of the page. However, with computers and word processors, this is not necessary and is even a bad idea. If you press Enter at the end of every line, rather than letting Word wrap the lines automatically, when you try to edit your document later, you will have to delete and re-enter all of your hard returns because they will no longer be in the right place. It is important to remember to only press Enter at the end of a paragraph. If you are within a paragraph, let Word wrap the text for you automatically. Of course, the beauty of using a word processor and saving your file on a computer is the ability to go back and make changes with little effort before re-saving or re-printing. You may edit the content or the formatting at any time. One method of creating a document is to type in all of your content before you make formatting changes or decisions. That way, you can focus on the content first, without being distracted by formatting decisions. Also, your content may change and move, causing you to have to redo any formatting. Text and objects in a Word document are edited, formatted, or moved by selecting them first. There are several ways that you can select text. You may select a single character, a word, a sentence, a paragraph, an object, or even several non-adjacent items. See pages 255-259 for various ways to select items in your Word document. Once you have selected text or an object in Word, you can delete it, copy it, move it, or change the formatting of the font style, size, color, or appearance. The combinations of formatting are almost endless. Note: One very important feature to remember when you are moving or formatting text in your Word document is the Undo command. You can use the Undo command by clicking the Undo button on the Quick Access Toolbar in the upper-left corner of the screen. You can also use the keyboard shortcut Ctrl+Z. This feature can be a real life saver when you do something unintentional or even if your cat walks across your keyboard. Cut, Copy, and Paste are very important commands that you will use in all of the Office applications and many other programs. The Cut command removes the item that is selected and places it on the clipboard. When you choose Paste, the application then places the last item from the clipboard to your new document, exactly where your insertion point is located. If you have some text or an object selected when you choose Paste, then that text or object will be replaced by whatever is being inserted (pasted) from the clipboard. If that was not your intent, then you can use the Undo command to back up and try again. The Copy command leaves the selected text or object in place and makes a copy to the clipboard so that it may be pasted in another place as well. This can be very handy if you want similar text in another location. You can Copy and Paste to the new location and then make your edits without having to retype the entire text. If you are not very familiar with Cut, Copy, and Paste, it is highly recommended that you review that section in the textbook, and practice using these commands until you are comfortable using each one. You may also use the shortcuts for Cut, Copy, and Paste:

 Cut = Ctrl+X

 Copy = Ctrl+C

 Paste = Ctrl+V So far in this unit, we have focused on how to use Word, yet have not mentioned much about how to format a document. With the advent of computers, you can now perform the tasks that were once only performed by professional publishers. With Word, you can now turn a page full of basic text into an appealing and convincing report with the use of character formatting and paragraph formatting. In the second half of this unit, we will cover the basics of character formatting, which can be applied to individual characters (or the entire document), and paragraph formatting, which can be applied to individual paragraphs. It is important to remember that a paragraph is created every time you press the Enter key. A paragraph might be a single word if that word is the only item on a line and is followed by a hard return. A character is an individual number, letter, punctuation mark, or symbol. Character formatting can be applied to any of these individually as well as in a group. Character formatting can involve changing the font style, size, color, or appearance, such as changing the characters to bold or underlined. Word has many different options available. Just remember that not every computer has the same set of fonts, so if you wish to share

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the document with other people electronically, then you should choose one of the more common fonts: Arial, Times New Roman, and Verdana. Also, you need to keep in mind basic rules of design and not utilize too many colors, sizes, or different fonts. A document that uses too many of these looks amateurish and is difficult to read. Word also offers a set of predefined styles that you can use to add a professional look to your document. You may use the existing styles, or you can edit the existing styles to suit your needs and create your own set of custom styles. Of course, you would want to be very comfortable with character and paragraph formatting before attempting to create your own styles. Paragraph formatting is another important aspect of creating a professional-looking document. Common paragraph formatting features include alignment, indentation, spacing, and bulleted or numbered lists. Alignment refers to which side of the document the paragraph is anchored. For instance, this paragraph is left-aligned. If I want to center align something, I must start a new paragraph since the alignment applies to the entire paragraph.

This paragraph is center aligned. You may also right align a paragraph or justify it. A justified paragraph places extra space between characters so that the paragraph looks like it is aligned both left and right, and there are not jagged edges. Indentation refers to whether and how much of the first line or subsequent lines are indented from the margin. This feature is particularly useful in creating bibliographies where a hanging indent is needed. You can also control the spacing between the lines in a paragraph and between paragraphs themselves. This feature lets you control the amount and placement of whitespace, adjust your document so that it is more readable, or even make adjustments so that everything fits on a given number of pages. Numbered lists and bulleted lists are very useful as well. They can add a professional look to any document, and Word provides many different ways to format these lists. You can change the look of the bullet, the line spacing, and the indentation, just as you would with any paragraph. Just remember that each bulleted or numbered line is a paragraph itself. Submitting Homework Assignments Throughout this course, you will be asked to complete homework assignments, which involve a series of exercises. Each exercise might require you to save separate files for each one, so be sure to save you work after completing each exercise. Also, be sure to submit each file for grading in Blackboard. The following tutorial briefly demonstrates how to attach more than one file for one assignment in Blackboard.

Click here to access the brief tutorial.

Suggested Reading Learn more about this unit’s topics by researching in databases of the CSU Online Library. The following are examples of what you will find in the Business Source Complete database: Mendelson, E. (2002). MICROSOFT WORD tips. PC Magazine, 21(7), 90. Retrieved from

http://web.b.ebscohost.com/ehost/detail/detail?vid=3&sid=e2be6b1e-4ed5-4efb-98f1- c67a7b60baa2%40sessionmgr115&hid=109&bdata=JnNpdGU9ZWhvc3QtbGl2ZSZzY29wZT1zaXRl #db=bth&AN=6367216

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Save time with Microsoft Word templates. (2012). Administrative Professional Today, 38(9), 8. Retrieved from http://web.b.ebscohost.com/ehost/detail/detail?vid=5&sid=e2be6b1e-4ed5-4efb-98f1- c67a7b60baa2%40sessionmgr115&hid=109&bdata=JnNpdGU9ZWhvc3QtbGl2ZSZzY29wZT1zaXRl #db=bth&AN=79324022

In addition to articles, the CSU Online Library offers other types of supplemental materials that will provide more information concerning this unit’s topics. For example, the following e-books are available in the CSU Online Library’s ebrary in the Computers & IT section: Rathbone, A., & Wang, W. (2013). Windows 8 and Office 2013 for dummies. Retrieved from

http://site.ebrary.com/lib/columbiasu/detail.action?docID=10704036&p00=windows+8+office+2013+d ummies

Weverka, P. (2013). Microsoft Office Home and Student Edition 2013 all-in-one for dummies. Retrieved from

http://site.ebrary.com/lib/columbiasu/detail.action?docID=10687074&p00=weverka

Learning Activities (Non-Graded) Complete the Step by Step activities throughout the reading, on your computer, as you read along with the textbook. This will provide you with the practice that you need to complete the graded assignments in this unit. Note: Download the student data files using the instructions in the front of your textbook on page XIV. Complete the Knowledge Assessments at the end of the following lessons:

 Part III, Lesson 1 on pages 267-268

 Part III, Lesson 2 on page 284 Non-graded Learning Activities are provided to aid students in their course of study. You do not have to submit them. If you have questions, contact your instructor for further guidance and information.