write a Progress report
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progressreportpp_2_1.pptPROGRESS REPORTS
Update the Client, Reader, or Your Instructor
Once you have written a successful proposal and have secured the resources to do a project, you are expected to update the client on the progress of that project. This updating is usually handled by progress reports, which can take many forms: memoranda, letters, short reports, formal reports, or presentations.
WHAT INFORMATION IS EXPECTED IN A PROGRESS REPORT?
- Background on the project itself
- Discussion of achievements since last reporting
- Discussion of problems that have arisen.
- Discussion of work that lies ahead
- Assessment of whether you will meet the objectives in the proposed schedule and budget
BACKGROUND ON THE PROJECT
In many instances, the client, your Battalion Chief, is responsible for several projects. Therefore he or she will expect you to bring them up to speed as to what you project is. It’s also important to remind them what your objectives are and what the status of the project was at the time of last reporting period
DISCUSSION OF ACHIEVEMENTS SINCE LAST REPORTING
- Outline the progress of the tasks presented in your proposal’s original schedule.
DISCUSSION OF PROBLEMS THAT HAVE ARISEN
Progress reports are not necessarily for the benefit of only the Chief. Often, you the engineer or firefighter benefit from the reporting because you can share or warn your supervisor about problems that have arisen. In some situations, the Chief might be able to direct you toward possible solutions. In other situations, you might negotiate a revision of the original objectives, as presented in the proposal.
DISCUSSION OF WORK THAT LIES AHEAD
- In this section, you discuss your plan for meeting the objectives of the project. In many ways, this section of a progress report is written in the same manner as the "Plan of Action" section of the proposal, except that now you have a better perspective for the schedule and cost than you did earlier.
ASSESSMENT OF WHETHER YOU WILL MEET THE OBJECTIVES IN THE PROPOSED SCHEDULE AND BUDGET
- In many situations, this section is the bottom line for the supervisor. In some situations, such as the construction of a highway, failure to meet the objectives in the proposed schedule and budget can result in the forfeiting of a contract. In other situations, such as a research project, the boss expects that the objectives will change somewhat during the project.
