Proposal Assignment

Introduction:

As a former Accounts Payable Co-op worker at GnuBIO, I worked at the accounting department and noticed that the department was using two different systems for accounts payable processes: Odoo ERP system and QuickBooks. The reason why they use two systems is that the Odoo ERP system that they are using is fragmentary. In accounts payable work flows, the Odoo ERP system is not capable of generating payment, doing check runs or running financial reports. It’s no wonder that the company has to employ another system Quickbooks to record and manage the payments. Consequently, using dual system is easier to create error and the accounts payable clerk has to do dual entries into both systems to make sure consistency of accounting data which results in double workload on the A/P clerk.

In order to enhance the efficiency of accounting department, I propose GnuBIO to upgrade the Odoo ERP system and stop using the QuickBooks system. It can increase the productivity of accounts payable and save the cost on maintaining the QuickBooks system.

Needs Analysis:

Problem: Multiple systems cause inefficiency

Why does GnuBIO need a complete Odoo ERP System

Recommendation:

· Assign internal IT department to upgrade the system

· Hire an information system consultant to upgrade the system

· Potential consultants:

· Ursa Information System

· Bista Solutions