project management assignment

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Project Plan 2 Elements Description Value Notes

Plan Elements (updated)

Problem, Need, or Vision

Statement

Describes the problem or need to be

addressed or the vision of what the

project is to achieve. Authorizes the

project and the project manager.

Provides official notice to the

organization. Defines the project

purpose.

May not always be a formal document, but must

be documented and known to all project

participants.

Portny, Chap 2

Project Definition or

Statement of Work. It

includes the following

elements:

 Overall Project Objectives

 Performance (Acceptance Criteria),

Cost, and Schedule

Criteria

 Assumptions and Limitations

 Summary of Deliverables

Defines project mission, objectives,

success criteria, and project scope.

Defines the performance, cost, and

schedule targets for the project.

Defines and identifies the

assumptions (what is held to be true

for the project) and limitations

(natural limitations or project defined

boundaries) used for project

estimates.

Defines and lists the major

deliverables to be produced by the

project (typically the first level of the

WBS).

Key for managing expectations,

controlling scope, and completing

other planning efforts.

Key for managing expectations and

controlling scope.

Key for understanding the rationale

for cost, schedule, & quality

performance parameters.

Key to managing expectations;

Ensures proper visibility, tracking,

and reporting of targeted

deliverables.

Also known as the project strategy or game plan.

Also known as the triple constraints or major

measures of project success.

Specifies the factors considered in developing

the project plan and work estimates.

A well-defined scope of work ensures an

accurate project plan.

Each section should be at least one paragraph in

length.

Portny, Chap 2

Work Breakdown Structure

(WBS)

Delineates the tasks or activities

required to build and deliver the

product or service.

The primary source for developing

an effective schedule, budget, and

allocation of resources.

Develop a deliverables-based WBS that contains

enough detail to produce the product or service.

The level of detail is based upon the degree of

time and cost that can be effectively managed

Portny, Chap 4

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Linear Responsibility Chart Defines all project roles and indicates

what responsibilities each role has

Key for managing expectations;

establishes accountability

Use a table with a legend. Must match the WBS.

Portny, Chap 4

Plan Elements (new)

Detailed Project Schedule

(with the critical path

identified)

Shows all tasks developed from the

WBS, properly estimated, with

logical dependencies, assigned to

responsible resources scheduled

against a calendar.

Key for directing all project work

efforts. Key for managing

expectations. Allows for impact

and what-if simulations when

things change.

Multiple documents may be required; one for

management and one as a working project

management document.

The schedule should match the WBS, LRC, and

project budget.

This should be a network diagram that shows the

ES, LS, EF, LF, and duration for each activity

from the WBS. Indicate the critical path.

Portny, Chap 6

Required Resources

Defines needed equipment, materials,

and facilities.

This should include resources other

than labor.

Key for identifying and securing

physical resources required for

project completion.

Can be a list, table or paragraph. These are

typically resources that are used across projects

and not consumed by the specific project.

Portny, Chap 5

Estimated Project Cost:

Detailed Project Budget

Defines the financial requirements of

the project and provides the

information needed for earned value

analysis.

Serves as the mechanism for

allocating resources to project

activities.

Should be based on the WBS. Using a table,

each WBS item should have an estimated cost

for both labor and material.

In addition, create one detailed estimate for a

selected work package from the WBS by

creating a table that shows the breakout of the

estimated cost (labor, materials, overhead, etc.)

for one WBS item.

Portny, Chap 5

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Applicable Standards/ End-

Item Specifications

List of reference documents,

engineering specifications, regulatory

codes, etc.

Key for identifying all external

control documents and

requirements.

Required for quality and performance assurance.

Should include a list of the control documents

needed to execute the project so that it meets

government, client, or professional standards.

Portny, Chap 1

Project Documentation:

 Control System

 Communication Plan

 Quality Management Plan

Indicate the types of documentation

(timesheets, etc.), procedures (SOPs,

etc.), and evaluation (EVA, etc.) that

will be used to control the project.

Defines the how, what, when, and

who regarding the flow of project

information to stakeholders. Indicate

the type of communication (meeting,

memo, etc.) and frequency.

Defines the approaches and methods

that will be utilized to manage the

quality and performance levels of

project processes and results.

Key for managing expectations.

Establishes buy-in.

Key for managing expectations

regarding quality, performance,

and regulatory compliance matters.

Impacts work efforts and project

schedule. Establishes

accountability.

These should be at least one paragraph each.

Portny, Chap 9, 10, 11, 12

Risk Response Plan List each identified risk and the

planned response strategy for each.

Communicates potential issues in

advance. Proactive planning helps

reduce impact to project.

Use a table to list each risk and rank the risk

using qualitative or quantitative (RPN) methods.

Indicate the risk type and planned response.

Portny, Chap 13

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Change Management Plan or

amendments procedure

Captures essential information for

any requested change that impacts

scope, schedule, or budget.

Provides the procedure, method, or

protocol for handling projects change

requests. Should include the criteria

for accepting or declining the change.

Allows change item to be properly

assessed and communicated before

action is taken.

Essential to control the level of change activity

so that it does not affect cost and schedule

constraints.

This should be at least one paragraph in length.

Portny, Chap 5, 11