Week 5 iLab for evagat

Step

Deliverable

Points

1

Form 1—Form Tool—step-by-step

5

2

Form 2—Form Design—step-by-step

5

3

Form 3—Form Wizard—Employee/Customers Multi-Table Form

—step-by-step

5

4

Form 4—Suppliers and Products Multi-Table Form

10

Step 1: Using the Form Tool

Select Employees table as in the following figure. You will see the Employees table highlighted.

Click the Create tab, and then click the Form tool.

After clicking the Form button, a new form is created by Access.

The appearance of the form can be easily modified using the Themes option on the Design ribbon. As you move your cursor over the various themes, the form will adjust to preview how the modified form would look. You may select any of them for your form.

Click the Save button to save the form. Name it Lab5_Form1, and then close the form.

Step 2: Using the Form Design

Click the Create tab, then, click on the Form Design. (Make sure that you do not have any of the tables selected in the Tables list on the left side of the screen.)

After clicking the Form Design, a new form will be shown as the following diagram shows.

Click the Add Existing Fields option, and then click Show All Tables to show all the tables in the database.

Drag and drop fields from the Customer Table to the form. You can also double click the fields that you want to add. Select at least eight fields from the Customers table. Adjust the location of the fields, then, click the Form option in the View list to see the form. The View button is highlighted at the right or right click the design window at the top and select Form View.

Use these tools to toggle back and forth between Form View and Design View. See below.

After viewing the form, click the View button again, and select Design View to get back to the form design. Save the form as Lab5_Form2.

Step 3: Creating Multi-Table Forms

You can incorporate data from several tables in a single form. In this step, you will create a form that displays data concerning one employee. The form will also display data concerning the many customers that your employees serve. This type of relationship between employees and customers is called one-to-many relationships (one employee serving many customers). In this relationship, the Employees table is the one table and the Customers table is the many table.

To create the multi-table form using the Form Wizard

· click the Create tab, then sele4ct the Form Wizard; and

· make sure that the Customers table is selected in the Table/Queries box.

· Select CustomerID, CompanyName, ContactName, ContactTitle, Address, City, Region, PostalCode, Country, and Phone Fields from Customers table.

· Back in the tables/Queries, click on the down arrow and select Employees table. See the illustration below.

· You also have the option to select Form with subform(s) or Linked forms. Select Form with subform(s), then click next.

· In the next screen, you have the option of selecting the layout of your subform. Select Tabular, and then click next.

Assign a title to your form (Lab5_Form3) and subform (Lab5_Subform3), and click finish.

· Click on View, and then view the form in Form View.

NOTE: You can drop down the Reports to field and see other options.

Before closing the form, go to Design View, and change the caption property for the form to Employees. Right click the Form title field and select Properties to see the Property sheet on the right. (See below.) Return to the Form View before saving your form.

In From View, your form should display nine records, showing employees and the customers that they serve. These records can be cycled through using the navigation options available (in Form View only) on the lower left of the application screen.

You will be prompted to save changes when closing the form. Say Yes to save changes at the prompt, and then close the form. (From3)

Step 4: Create a Multi-Table Form

Following instructions provided in Step 3, create a multi-table form, showing what products are supplied by which supplier. (Remember to consider the relationships and one-to-many above).

Requirements: There is ONE Supplier for MANY Products. You must display the following fields: SupplierID, CompanyName, ContactName, ContactTitle, Address, City, Region, PostalCode, Country, and Phone fields along with ProductID, ProductName, and CategoryID.

Your form should look like the following.

There should be 29 records in your suppliers, each providing numerous products.

Save your form as Lab5_form4 and the Subform as Lab5_Subform4.

Step 5: Submit Deliverables

Save your MS Access Lab5_Start.Accdb file as YourName_Lab5_Final.accdb

END of LAB5B