MEMO
jkfhkewqdwq
123456789.docx
THIS ASSIGNMENT IS A CASE AT THE ETHIC GAMES.
AND BELOW IS THE INFORMATION AND SUSPICIOUS SITUATION HAPPEN IN COMPANY.
Rian Brown
Below you will find a summary of your job description for this dilemma. Knowing what is expected of you within your role will help you understand your responsibilities better. Internal Audit Director Directs review and verification of records, compliance with standards, policies and procedures, in order to assess effectiveness of controls, accuracy of financial records, and efficiency of operations. Supervises data analysis and recommends improvements to internal controls. Assists with the development and implementation of audit procedures and systems as well as the annual audit plan, working closely with Risk Management and management of all company divisions. Oversees audit findings and recommendations, as well as presentations at audit management meetings. Supervises internal audit staff, providing performance feedback and development opportunities. Reviews and coordinates audit activities with external auditors. |
Dr. Charles Wong
|
Upcoming Audit |
I was hoping you'd have the opportunity to give me a brief summary of your findings, once your audit is concluded. As Senior Medical Director, I'm interested in hearing from you how my divisions are performing. Naturally, you don't need to disclose all the numbers, but a general overview would be helpful, so I can identify areas for improvement. Regards, Charles Wong, M.D. Senior Medical Director G-BioSport
Leonard Brunswick
|
From: |
Leonard Brunswick |
|
To: |
peiyu |
|
Financial Records |
Attached, please find the financial records you requested. I'm hesitant to add a personal observation to this report, yet I believe it's worth noting that the West division has had consistent expense overruns these past three years, despite revenue per employee well below the other three divisions. Dr. Gweneth Hayes is the Medical Director for that division, as you know, but what you might not know is that she's worked with our CFO for over 20 years, and in two other organizations. He might be cutting her some slack based on their history. I'd strongly advise you to look into the whole matter. Leonard Brunswick Accounting G-BioSport
Janice Zimmerman
|
G-BioSport West |
I've looked over the information you sent me, but it doesn't make any sense. We're just not seeing where all this money is going. It seems we're always operating with barely enough to get by. Maybe Gwen's just stressed. She hasn't taken a vacation in over two years. She seems fiercely protective of her job. She won't let anyone else even think about taking up some of her work. There's also talk around the division about some trouble with her marriage, although she and Daniel have been together 25 years. Quite a few people in the offices here think that she's having an affair with one of the junior researchers. Rumors aside, the financial disparities are a big concern for us, especially if it gives the appearance that our staff is underperforming. Janice Zimmerman G-BioSport West
Rian Brown
|
When faced with an ethical dilemma at work, we have resources at our fingertips to help us decide what to do. These resources may include our Employee Handbook, key policies and procedures, and standard operating procedures. We also have to be aware of the federal, state, and local laws that may apply to the situation. Here are the key points you should know: From the Company Handbook Reporting Non-Compliance If you are aware of or suspect a violation of our Code, please report it to your manager. You may also report any actual or suspected violations to our Compliance Department. As an additional resource for our employees to seek guidance, advice, or discuss workplace behavior and ethics, G-BioSport has partnered with Ethics Awareness, a leading hotline provider. If you have a concern about an accounting or auditing matter, questionable behavior, or a violation of this Code, and wish to submit the concern confidentially or anonymously, you may contact Ethics Awareness Services. Toll-Free Hotline: 1-800-555-0001 E-mail: [email protected] Fax: 1-800-555-0002 Mail: Ethics Awareness Services, 2 Ethics Drive, Denver, CO 80222 Ethics Awareness Services will forward your concern to the Compliance Department or the Human Resources Department as appropriate. The Compliance Department will assure that if the reported matter is related to an accounting or auditing matter, it will be handled consistently with the Sarbanes-Oxley Act of 2002. Although you may remain anonymous, if you so choose, you will be given an identifier in case additional information is needed from you in the course of the investigation. You will be provided with follow-up information about the conclusion of the investigation. If you are aware of any ethical issue or irregularity, don't attempt to handle an investigation on your own. Ask for help from your manager or the Compliance Department, or report your concerns with Ethics Awareness Services. Who you talk to isn't as important as the fact that you are talking with somebody. The point of reporting violations or suspected violations is not to get someone in trouble but to protect customers, co-workers, and the Company from harm. Internal Investigations G-BioSport may investigate behavior that might harm the Company's reputation; that might harm the safety or security of its employees or its assets; or that may violate the law, the Code, or our internal policies, methods, and procedures. During an investigation, G-BioSport will respect legal rights. All employees are required to cooperate in an investigation. In addition, the following conduct is strictly prohibited: · Interfering with or obstructing an investigation; · Misrepresenting facts, or failing to disclose facts, during an investigation; · Attempting to discover the identity of anyone cooperating in an investigation; · Taking any action against someone involved in such an investigation including witnesses; and · Investigating suspected violations without authorization from Rian Brown, our Ethics and Compliance Officer. No Retaliation G-BioSport will handle inquiries discretely and use reasonable efforts to maintain, within the limits allowed by law, the confidentiality of anyone requesting guidance or reporting questionable behavior or other matters of concern under the Code. We will stand behind our Code of Conduct and stand behind those who raise issues in good faith. No reprisals, retaliatory action, or other adverse action may be taken against you for reporting a violation of this Code or a questionable accounting or auditing matter because such action may constitute a violation of federal and state law, as well as a violation of this Code and the Company's employment policies. This should help you as you work through this ethical dilemma. Good luck! Rian |
FROM HERE IS THE SAMPLE SOLUTION
Audience
Choose a stakeholder or stakeholder group to receive the explanation of your decision? If you believe the decision should not be made public, then write a memo to the file or to yourself.
Subject
Add a sentence or phrase that clearly identifies the purpose of the communication. A good greeting is engaging and anticipates the conversation.
(Limit of 30 words)
Recently, there has been a problem with financial disparities in the West Division of G-BioSport.
15 Words. You have 15 words left.
Background of the Problem
In your background statement, include sufficient detail so that the recipient knows what the problem is without including any confidential information. Then, clearly present the values in conflict in the problem. A good statement is appropriate for the audience, is polished and coherent, is written from your own voice, and draws the audience into the conversation.
(Limit of 400 words)
All of thedivisions are doing well except for the West Division, who, according to Mr. Brunswickof G-BioSport Accounting department, had “increasing cost overruns these past threeyears, despite output well below the other three divisions”. The Medical Director for thatdivision is Dr. Gweneth Hayes. She has been working as the Controller for over 20 yearsfor three organizations. The Controller might be cutting her some slack based on theirrelationship. The questions to be answered is to determine why the West division isunderperforming, is it because of fraud or other factors? Also, I need to figure out how topresent the audit findings regarding the West division and to whom.For the rights/responsibility lens, it is important to fulfill three duties. First, it is myindividual duty to prepare an accurate report of the audit process and results. Thisconveys truthfulness and financial transparency. Even though it would be uncomfortableto reveal unpleasant news, my duty requires me to provide complete and accurateinformation at all times. Other duties in this lens include reporting audit results tosuperiors and use my judgment to determine whether others need to know also. Lastly, it is my duty to investigate audit anomalies and express fidelity to the company.For the results lens, it is important to maximize the happiness for each stakeholder. Theshareholders are happy in this situation if they company’s values align with their own andif the company complies with generally accepted accounting principles. For the ChiefFinancial Officer, she would be happy if internal auditors thoroughly investigate financialanomalies and make sure that internal systems and controls are well-designed andimplemented. For Dr. Gweneth Hayes, she would be happy if she is given an opportunityto address her division’s problems and is informed of concerns about her managementbefore corrective action is taken. The staff of G-BioSport West are happy if they areadvised if their performance is not adequate so they can improve and are not penalizedfor their supervisor’s poor performance. Dr. Charles Wong is happy if he is informed ifthe problem is detected in a division and if the division staff cooperate with others in thecompany to assure all rules and regulations are followed.I would be happy if my superiors support me even when my reports reveal problems and if I am able to obtain information I need to complete internal audits.
376 Words. You have 24 words left.
Statement of Decision
In a sentence, clearly and concisely state your decision. A good statement is understandable, considers the others involved, and connects with your audience.
(Limit of 150 words)
As the Director of Internal Auditing it is imperative that you keep everyone whose involved interest at the core and to treat everyone fairly. Everyone will not be pleased with your decision, but you have a duty to fulfill and ethical obligations to take a stand on. Not only for the greater good of the company but for all stakeholders involved.
61 Words. You have 89 words left.
Reasons for the Decision
Now, give the reasons for your decision. Use the language of the ethical framework or the ethical principles you used to come to your decision. A good decision statement uses the norms of both ethical lenses, uses logic and emotion to frame the solution, and presents a compelling solution to the problem.
(Limit of 400 words)
The best option for the rights/responsibility lens is to gather additional information and include it in my report along with my conclusions. This option meets the value priorities of the lens because it fulfills my duties to all stakeholders without creating hysteria or creating additional problems. The best option for the results lens is to complete the report without comment. It wouldn’t be wise to spread rumors or anger the Controller. Also, I should invite Dr. Hayes to comment on the information I have while cc-ing Dr. Wong in my email. The best option for the relationship lens is to include the information I have in my routine report and share my concerns with my immediate supervisor and ask for further direction. The best option for the results lens is to complete my report with all information and determine how to solve the issue of the anomalies in the audit report immediately. Out of the above options, I choose the rights/responsibility lens. My reasoning behind is in this situation, it would be unfair to immediately jump to conclusions about possible explanation of fraud. Therefore, it is better to research and investigate the problem more closely first before making any decisions.
200 Words. You have 200 words left.
Forward-Looking Conclusion
The final sentences should build a relationship with the other team members and your constituents, leave the door open for further conversation, and tell the recipient(s) what the decision means for them. A good conclusion is clear, presents a path forward, and is inspiring.
If you have chosen to write a note to yourself, your conclusion should instead focus on your goals for further improvement or the steps you would take to avoid repeating the problem in the future.
(Limit of 200 words)
Therefore, it is better to research and investigate the problem more closely first before making any decisions. There could be additional reasons to why theWest Division has been underperforming for the past three years. However, using therights and responsibilities lens, it is also an important duty to ensure the accuracy of theaudit process and results report and investigate audit anomalies. It is also a major duty to report audit results to superiors. Thus, I wanted to bring this issue to Dr. Wong for further investigation and supportive backing.
88 Words. You have 112 words left.Bottom of Form
