project and change management
jymthi.co.pettt
completing_the_project_communication_plan.pptxCompleting the Project Communication Plan
Getting Started
Open the Communication Plan template
Notice there are two tabs
Worksheet
This must be completed
Contact Information
Do not complete this sheet
It is there because this is a true template that can be used on the job
You would place contact information for all stakeholders
Enter Meetings and Reports
Start with the Who Initiates column
For meetings, this is the name of the person who calls the meeting
For reports, this is the name of the person who issues the report
If you don’t have a name, use the position
Enter Meetings and Reports
Move to the Who Receives column
Place the name (or position) of each person who attends the meeting or gets the report
Use a separate line for each person
Do not place multiple people on one line
Some of the later information may change for each person
Enter Meetings and Reports
Move to the What Should be Communicated column
Place the reason for the meeting (kick-off, status check, etc.) here; for reports, place the type or contents of the report (status report, phase report, etc.)
Enter Meetings and Reports
Move to the How Often Should it be Communicated column
Place the frequency here
If it is a one-time event, state clearly when in relation to the project
Day one
After task number …
Make sure you do this for each name
It may be different for each
Enter Meetings and Reports
Move to the What Medium Should be Used column
Place the medium name here
Remember it may differ from person to person
Some people will attend meeting in person (place location) others may attend by phone or by video
Some reports may be placed in SharePoint, some by email attachment, some on paper, some by presentation
You’re finished!
Submit the document for grading
