Project Design

Running head: PROJECT PROPOSAL 1

PROJECT PROPOSAL 6

Project Proposal

Student’s Name

Institution

Problem: System Failure

The organization that I work for has been going through some problems lately. The systems have been failing after a short period due to some reasons that are not yet known. Evolution in technology has forced organizations to rely on computers in most of the organizational operations. For the last few weeks, more than thirteen of the organization's computers have crashed, and a number have been performing poorly.

The IT team has been considering the issue and fixing it, however, the problem keeps on recurring. Thus, the organization has lost most of its valuable data, and that might have effects on the operations of the organization. The organization stores most of its information in the computers; the compromised security of the computers has left the management confused on the best way to store its information (Stewart, 2002). Only a few computers are currently working effectively. More than a half of the computers that are functional are not functioning the way they should. It has been realized that the computers are slow and some fail to work for some time before getting back to their normal condition.

The end users of the computers are the employees who perform on behalf of the organization. If the systems continue to fail, the organization will incur losses as well as lose most of its valuable data. The problem has affected a marketing company which has taken advantage of social media and the internet to market products on behalf of the manufacturers. The organization uses computers for most of its operations, and that is the reason why the problem might cripple its operations.

Proposed solutions

The significance of this project is to provide a solution to the problem. The problem has proven to be a threat to the organization. There are different solutions that should be employed to ensure that the problem does not trouble the organization anymore. However, the solution cannot be found without understanding the problem. There are different reasons why the systems might be failing. The systems might be victims of a cyber-attack. The organization, on the other hand, might be doing very little in maintaining the systems. The systems that are used might be weak to handle the workload of the company. The organization might have employed and T team that might not be skilled enough to handle the systems. The organization might have a loophole in its human resource department, and the qualifications of the employees might be compromised.

Securing the systems

Systems can be secured in many ways. For example, if the systems are under the attack of hackers then the organization should ensure that the current software and applications are uninstalled and replaced with new ones (Coombs, 2005). Firewalls play a significant role in protecting a system from the threats of a hacker. The systems should be installed with more robust firewalls. Hackers have strategized on ways to get into organizations systems by having people from the inside. All employees should be restricted from connecting their mobile devices to the organization's computers. The organization will not spend more than $1000 per month on applications and software. Installing will be done by the IT team in place.

Regular maintenance

Most of the computers are manufactured in a way that they must be regularly maintained. To ensure that the systems serve the organization for a long term, the organization should ensure that the systems are checked after a short period to enhance their performance. Regular maintenance comes at no cost. There is an IT team in place, and that is its primary responsibility.

Replacing the computers

Computers are designed differently. Each and every computer is designed in a way that it only handles a particular piece of work. There are computers which cannot handle too much work. When computers are overworked, they become slow and some crush. To solve the problem, the organization can choose to replace the current computers with more strong ones. The organization needs thirty computers. If every computer is replaced, the organization will use $12,000; a computer costs $400.

Hire and efficient IT team

The primary obligation of any IT team is to consider the issues surrounding the technology infrastructure in an organization or institution (Stewart, 2002). The fact that the systems have been failing after a short period raises some question concerning the effectiveness of the IT team. The team might not be qualified to take care of the organization’s systems. The only way to deal with the problem as far as the IT team is concerned is by hiring a group of IT professional that are up to the task. Hiring a new IT team is expected to cost the organization at least $21,000 per month. The IT team will consist of three employees, and each will be paid $7,000 per month.

Impact analysis

For the solutions to be implemented, the organization must be involved. The effectiveness of the solutions and the time it will take for the solutions to be implemented will depend on the organization. The network standards of the organization have been good and therefore when it comes to installing the new software and applications the process will be fast. Much has not been done to tighten the security of the systems and therefore the security will not have any adverse impact on the implementation of the solutions.

The solutions that will be implemented do not violate the ethics of the organization, and therefore the process will be smooth. Most of the employees have been using the organization’s computer to socialize with their friends on the internet (Coombs, 2005). Telling them not to use the computers for their personal needs might be faced with opposition. Every process that is going to be followed is within the law, and therefore the project will not be in conflict with the law. The organization must be ready to spend if it wants to solve the problem massively. The beneficiaries of the project will be the employees; employees use the computers sell the organization's products and ideas to the outside world.

Reflection analysis

The proposal has given more than one solutions to the problem, and that indicates that there is no way that the problem will continue affecting the organization. There are no new technologies that have been introduced in the proposal. Every step laid down is part of what I have learned in this course. The project will help me believe in myself more than I did before. By providing solutions to the problem, I will be able to identify my capabilities.

References

Coombs, P. (2005). IT Project Proposals: Writing to Win. Cambridge: Cambridge University Press.

Stewart, A. (2002). Proposal Preparation. New York: John Wiley and Sons.