project Kitchen Remodel (commercial) and a brief description about project managment

Project: Kitchen Remodel

Scope Description

We have a kitchen remodel project. the VP of Food Network channel contacts my company about remodeling one of their kitchen studio. They have a new TV show will be aired in 01/1/2017. However, they want the project to finish on 08/01/2016. The current kitchen in the studio is not suitable for their new show.

Scope of work

The project will include planning, design, demolition, and installation. Our responsibility is to remodel the current kitchen. We will provide all resources needed for designing, demolition, rebuilding, testing and implementing all the coding. We will finish this project on time with a high quality of work. We will ask the sponsor for approval in each stage. We will collect the requirements by Interviewing the chefs, director, and support staff. We will not provide any other services that not include in the requirements’ lists (Scope).

Period of Performance

We will start our project 07/01/2016. The completion date is on 08/01/2016.

Requirement and Specification

1- Follow International Building Code (IBC) and FDA Food Code.

2- Provide Heating, Ventilation, and Air Conditioning (HVAC) system.

3- Leave Enough space in front of the kitchen island for filming cameras.

4- Choose colors, surfaces, and lighting that do not reflect light into the cameras.

5- The kitchen island would be where the cooking happens, so it has to have a stove and food preparation area.

6- The quality of appliances, equipment and materials must be from a well-established brand and easy to operate.

7- The new appliances, equipment, and materials must merge with the kitchen's theme.

8- The cabinets must be placed at an easy-to- reach the height to ensure that the kitchen users can easily and conveniently all the items in the cabinets.

9- The new walls and all the other fixtures must be installed by an experienced contractor to avoid substandard work which will imply additional renovations shortly.

10- The entire remodeling project must remain under $40000.

Milestones	Start date	End date
Design the project	08/1/16	08/ 10/16
Get approval from the Food Network Director.	08/10/16	07/12/16
Demolition	08/12/16	07/18/16
Select appliances, equipment, and materials	08/17/16	07/20/16
Installation and Testing	08/20/16	07/30/16
Get the final approval from the Food Network Director.	08/30/16	08/30/16

Acceptance criteria

The project is complete when:

· All the old materials have been removed from the site.

· The kitchen has been fully dressed of the walls, flooring, cabinets, cabinet pulls/ knobs, countertops, sinks, faucets, backsplash, electrical outlets, plumbing, lighting, appliances, painting and HVAC system.

· All the materials to be used in the project have been agreed upon.

· All the parties involved in the remodeling of the kitchen are content with all the work and are ready to invite the building inspector for endorsement.

· New pipes and wiring are installed and are functioning properly.

· Enough cabinets are properly fitted in the kitchen.

· Leave enough space in front of the kitchen island for filming cameras.

· Choose coolers, surfaces, and lighting that do not reflect light into the cameras.

· The kitchen island would be where the cooking happens, so it has to have a stove and food preparation area.

· Implement coding.

· The building inspector signs on the work completed.

Work Breakdown Structure

HR Plan

Our company has an amazing connection with the best contractor that will help us in this project. Also, our company has experience dealing with the same project, so we know what contractor and teams we need to finish this project on time. In this kind of projects, the project teams consist of suppliers, designers, engineers, laborers, a financial analyst, a project manager assistant and a project manager. Luckily for me, our teams are highly motivated because they love to watch Food Network channel. Therefore, I told them at the end of the project we will celebrate with the famous chefs in the channel. Communication is crucial in any project, so we design team contract to avoid any conflict.

Team Contract Template

Project: Kitchen Remodel

Team Name: Date:

Participation: We agree to....

· Be honest and open during all project activities.

· Be open to new approaches and ideas.

· Let the project manager know about any problem in advance.

· Help each other if we become over encumbered.

· Encourage a diversity of opinions on all topics.

Communication: We agree to...

· Be clear and to the point.

· Practice active, effective listening skills.

· Keep the discussion on track.

· Work together to create a suitable project schedule for ever team member.

· Following the communication plan.

· Decision-making policy by majority vote.

· Methods of communication will be through E-mail, cell phone, and face to face. If the team what to use different methods, they have to let the project manager know.

Problem-solving: We agree to....

· Encourage all team to submit ideas to the group and vote on which ones we like best

· Build on each other’s ideas.

· Ask the person who has experience on the problem we have.

Conduct: We agree to...

· Keep other team member informed.

· Focus on what is the best for the project as a whole.

· Promptly notify our key stakeholders of any change that could affect them.

· Work proactively, anticipating potential problems and preventing their occurrence.

Conflict: We agree to...

· Paraphrase what we understand and ask if it is correct.

· Understand conflict can help us to be creative.

· Listen openly to other points of view.

· Respect our team’s idea and suggestion.

Decision Making: We agree to...

· Make decisions based on data whenever possible.

· Discuss criteria (cost, time, scope, risk etc.) for making a decision before choosing an option. 

· Get input from the entire team before a decision is made. 

· Ask all team members if they can support a decision before the decision is made.

Signature: date:

Organizational chart

Below is a RACI chart that illustrates the tasks, project members and their relationships. Each member of the team has a distinct responsibility. Some of the tasks to be performed in the Kitchen remodel encompass requirements gathering, designing, Project budgeting, scheduling, planning, Executing, demolition, Instillation, selecting the team, testing, lesson learn.

	Project Manager	Project Sponsor	Design Engineers	Financial Analyst	Supplier	Laborers
Requirements Gathering	A	A	R	R	C	I
Selecting teams	R	I	C	A		C
Project planning	R	C	R	I		I
Project Budgeting	A	R	R	R	C
Project Scheduling	A	A	R	C	I	I
Designing	A	A	R			I
Demolition	R	C	R		A	R
Instillation	A	C	R		R	R
Testing	A	I	R	I		A
Lessons learn	A		R	R		R

R – Responsible work completion A – Accountable for completion/sign off C – Consulted before decision-making I – Informed after an action or decision

Communication Plan

The communication plan for remodeling kitchen project will guide the communication throughout the project life cycle and will be updated depending on the need. The project manager is tasked with the responsibility of ensuring that there is effective communication on the project. In addition, the project manager should ensure that communication activities are within the limitations and constraints of the approved budget, resource allocations and schedule. Another important role of the project manager is to identify the key stakeholders in the project and their communication expectations. Therefore, communication to the stakeholders must take into consideration the communication preferences and the preferred channels. In general, all stakeholders, including sponsors, clients and the project team, have different communication needs. In this project, the project team, under the leadership of the project manager, will select the communication technologies and methods depending on the organizational policies, stakeholder communication expectations and the availability of the methods or technologies.

Below is a communication matrix for the kitchen remodel.

Type	Objective	Medium & Frequency	Participants	Owner
Gathering information and requirement	Interview my clients to gather the requirement	Face to face- after we singe the contract.	Project manager Project sponsor, chef and support staff	Project manager Project team
Kickoff Meeting	Introduce project, project team and objectives	Face-to-face Once – at the beginning	Project manager Project team stakeholders	Project manager
Project team Meetings	Reviewing the status of the project	Face-to-face At the end of each day.	Project team	Project Manager
Project Status Reports	Reporting the status of the project.	Email- face to face weekly	Project team	Project Manager Project Sponsor
After finish each phase	Reviewing the finishing phase	Face to face. At the end of each phase	Project manager Project team stakeholders	Project Sponsor
Inspector requirement	Knowing all the requirement needed	Face to face or written- once	Inspector	Project Manager
Meeting with suppliers.	Knowing when they start work and what our expectations are.	Phone/face to face- twice - once to confirm when he is required and once to explain scope of work	Suppliers	Project Manager and project team

Stakeholder Matrix

Stakeholder ID	Stakeholder	Stakeholder Expectations	Project Role	Influence / Power	Level of Interest	Communication Requirements	Internal / External
1.	Project Manager	Oversee all aspects of the project	Project Manager	5	5	Daily status meetings with the team and key stakeholders	I
2.	Project Sponsors	On schedule, while maintaining quality	Project Sponsor	5	5	Daily or two-day update from PM	I
3.	Chefs	Working with the designer and suppliers	resource	4	5	Daily or two-day update from PM	I
4.	Project Team Members	Execute their objectives, following the plan and reporting to PM	Project Team	4	5	Status report to PM's by end of day	I
5.	Engineers	Provide structural building design	Structural	3	4	Status/changes updates during phases of construction	I
6.	Electrician Contractor	Execute electrical needs	Electrical	1	2	Daily Progress status to PM	E
7.	Quality Assurance and Control Quality Team	Ensure building quality is maintained	Quality	5	4	Daily progress report to PM	I
8.	Suppliers	Provide building materials	provide Materials	2	3	Daily progress report to PM and construction co.	E
9.	Plumbing Contractor	Execute plumbing needs as planned	Plumbing	1	2	Daily Progress status to PM	E
10.	HVAC Contractor	Execute HVAC needs as planned	HVAC	1	2	Daily Progress status to PM	E
11.	Inspector	Safety and quality standard	Inspections	5	1	Meeting with PM at the end of installation phase.	E

References

Mark, P. (2015). Human Resource Plan. From http://www.projectmanagementdocs.com/project- planning-templates/human- resource-plan.html#axzz43z93lcwU

Mark, P. (2015). Communications Management Plan. From http://www.projectmanagementdocs.com/project-planning- templates/communications- management-plan.html#axzz43z93lcwU

Schwalbe, Kathy (2012). Introduction to Project Management. (5TH Edition) ISBN# 978‐ 1505212099

Remodel Kitchen

project management

H/R plan

develop work plan

Design

Clean/wash Area

Demolition

Installation

Project Closing

Manage and control budget and schedule

Food Preparation Area

Cooking area

Storage Area

Remove Appliance

Remove Cabinets

Remove Walls

Clean up

Appliances

Cabinets and Light

Walls

Paint

plumbing

Teasting

Final Report

Celebrate

HVAC system

Countertop