project management
Sri Navya Tatikonda
ppmp20009_lecture_week_6.pptx
1
Implementing Organisational PM
2
Implementing Organisational PM
3
4
Current State
Current State Review Document
PMI IOPM identified 14 inclusions
Other lens to describe current state POTI
Processes
Organisation
including skills, culture, staffing
Technology
including equipment, buildings, ICT
Information
including data, business intelligence, reporting
5
Future State
Current State with strategic direction -> future state
6
Implementation
Gap analysis -> Imp’ Roadmap -> Imp’ Plan
7
Developing a blueprint or roadmap
Knowing where the organisation is now.
Knowing where the organisation wants to be in the future.
How
3 Column Analysis
Current State
How to get there
Future State
Processes
Organisation
Technology
Information
9
Project Selection (Portfolio Prioritisation)
What is it and who does it?
Which picture represents project management to you?
Is it all about how well the team works together?
Is it about building something out of disparate parts?
Is it about juggling multiple things at the same time?
What about identifying and managing your stakeholders, leveraging them?
Is it purely about delivery – tell me what you want and I’ll dig it up for you?
Is it all about the balancing act? Balancing the cost and benefits?
Is it about the schedule – the detail
Is it about a life cycle.
Class discussion. – get into groups as to the picture you think reflects project management more and discuss what that means to you. Come up with a definition of project management,
One member of each group to present this back to the class, discussing how the picture you choose aligns to the definition.
10
Lessons Learnt
What are lessons learnt?
How could they relate to developing a roadmap?
What are some ways to gather lessons learnt?
Activity
PPMP20009 Lessons Learnt
History
Ancient History
Greeks, Egyptians, Romans, Chinese, Mayans etc
Pre 1940’s – techniques started to develop – henry Gantt developed the Gantt Chart, there were techniques in risk management, budgeting being played with.
Post WW2 governments started to re-build economies and projects came into being more in the form we know today
1960’s to 1985 – new management techniques were developed and shared – quality management, Just in Time management, matrix management – all giving new frames on how we worked and how projects were being managed
1985-2009 – Started to see specialised project management firms starting up, project management was starting to be outsourced.
2009 – 2020 Project management becoming more specialised – project domains emerging and greater emphasis on strategic project management.Starting to see standards being adopted ISO 21500, hiring only qualified PMs for big projects etc
11
Prince2
Prince2
| Principles | |
| 1 | Continued business justification |
| 2 | Learning lessons |
| 3 | Roles and responsibilities |
| 4 | Managing by stages |
| 5 | Managing by exception |
| 6 | Product focused |
| 7 | Tailored to suit |
Prince2
| Themes | |
| 1 | Business Case |
| 2 | Organisation |
| 3 | Quality |
| 4 | Plans |
| 5 | Risk |
| 6 | Change |
| 7 | Progress |
Prince2
| Processes | |
| 1 | Starting up a project |
| 2 | Directing a project |
| 3 | Initiating a project |
| 4 | Managing a stage boundary |
| 5 | Controlling a stage |
| 6 | Managing product delivery |
| 7 | Closing a project |
Prince2

The Project Board
The duties of the Project Board are to:
Be accountable for the project
Provide unified direction
Delegate effectively
Facilitate cross-functional integration
Commit resources
Ensure effective decision making
Support the Project Manager
Ensure Effective communication
Prince2 vs PMBoK
What doesn’t Prince2 cover?
What doesn’t PMBoK cover?
How is Prince2 different to PMBoK?
How does PMBoK and Prince2 work together?
History
Ancient History
Greeks, Egyptians, Romans, Chinese, Mayans etc
Pre 1940’s – techniques started to develop – henry Gantt developed the Gantt Chart, there were techniques in risk management, budgeting being played with.
Post WW2 governments started to re-build economies and projects came into being more in the form we know today
1960’s to 1985 – new management techniques were developed and shared – quality management, Just in Time management, matrix management – all giving new frames on how we worked and how projects were being managed
1985-2009 – Started to see specialised project management firms starting up, project management was starting to be outsourced.
2009 – 2020 Project management becoming more specialised – project domains emerging and greater emphasis on strategic project management.Starting to see standards being adopted ISO 21500, hiring only qualified PMs for big projects etc
20
Portfolio
Collect
Reflect
Share
Select
