project management
Sri Navya Tatikonda
ppmp20009_lecture_week_4.pptx
1
Organisational PM
The framework used to align project, program and portfolio management practices with organisational strategy & objectives,
and customising or fitting these practices within the organisation’s context, situation or structure.
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Benefits of OPM
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Essentials for Implementation
Tailoring the approach
Why would we tailor the way we implement organisational project management?
Provide examples of how an organisation could tailor the implementation of OPM?
Which picture represents project management to you?
Is it all about how well the team works together?
Is it about building something out of disparate parts?
Is it about juggling multiple things at the same time?
What about identifying and managing your stakeholders, leveraging them?
Is it purely about delivery – tell me what you want and I’ll dig it up for you?
Is it all about the balancing act? Balancing the cost and benefits?
Is it about the schedule – the detail
Is it about a life cycle.
Class discussion. – get into groups as to the picture you think reflects project management more and discuss what that means to you. Come up with a definition of project management,
One member of each group to present this back to the class, discussing how the picture you choose aligns to the definition.
5
Predicting project success
What constitutes project success?
How would you predict project success?
Which picture represents project management to you?
Is it all about how well the team works together?
Is it about building something out of disparate parts?
Is it about juggling multiple things at the same time?
What about identifying and managing your stakeholders, leveraging them?
Is it purely about delivery – tell me what you want and I’ll dig it up for you?
Is it all about the balancing act? Balancing the cost and benefits?
Is it about the schedule – the detail
Is it about a life cycle.
Class discussion. – get into groups as to the picture you think reflects project management more and discuss what that means to you. Come up with a definition of project management,
One member of each group to present this back to the class, discussing how the picture you choose aligns to the definition.
6
Project success is usually based on the actions of three groups
The project manager and team
The parent organisation
The customer’s organsiation
What is project management
Project initiation
Selection of the best project given resource limits
Recognising the benefits of the project
Preparation of the documents to sanction the project
Assigning of the project manager
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What can these groups do to aid project success?
| Project Manager and Team | Parent Organisation | Customer’s Organisation |
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Project manager effectiveness with dealing with upper level management
Credibility
Priority
Accessibility
Visibility
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Best Practice
Different definitions
“…best practices are those actions or activities undertaken by the company or individuals that lead to a sustained competitive advantage in project management.”Kerzner
Early days – industry focused successes whereas the government looked at failures to identify best practice.
Gary
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What to do with a best practice?
Given the definition includes ‘competitive advantage’
Sharing knowledge internally only
Hidden from all but a selected few
Advertise to your customers
Critical Questions
Who determines that an activity is best practice?
How do you properly evaluate what you think is best practice to validate that in fact it is a true best practice?
How do you get executives to recognise that best practices are true value-added activities and should be championed by executive management?
Best Practice Levels
Professional Standards
Industry Specific
Company Specific
Project Specific
Individual
Directorate specific
International Standards
Best Practices can fail
Lack of stability, clarity or understanding of the best practice
Failure to use best practices correctly
Identifying a best practice that lacks rigor
Identifying a best practice based upon erroneous judgment
Best Practice Library
What would be kept in the library?
Who would use the library?
How would the library be used?
Who would play the role of the librarian?
Lessons Learnt
What are lessons learnt?
What are some ways to gather lessons learnt?
Activity
PPMP20009 Lessons Learnt
History
Ancient History
Greeks, Egyptians, Romans, Chinese, Mayans etc
Pre 1940’s – techniques started to develop – henry Gantt developed the Gantt Chart, there were techniques in risk management, budgeting being played with.
Post WW2 governments started to re-build economies and projects came into being more in the form we know today
1960’s to 1985 – new management techniques were developed and shared – quality management, Just in Time management, matrix management – all giving new frames on how we worked and how projects were being managed
1985-2009 – Started to see specialised project management firms starting up, project management was starting to be outsourced.
2009 – 2020 Project management becoming more specialised – project domains emerging and greater emphasis on strategic project management.Starting to see standards being adopted ISO 21500, hiring only qualified PMs for big projects etc
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Portfolio
Collect
Reflect
Share
Select
