project management
Sri Navya Tatikonda
ppmp20009_lecture_week_1.pptx
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Course Overview
Exploring the project lifecycle and associated practices and knowledge areas
Utilise case studies to expand principles through the illustration of key project outputs, e.g. business cases, project plans, scope statements, and other plans and schedules
Explore the alignment of project success criteria to the principles of time, resource, quality and cost measurement according to project domain
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Disclaimer
This is a post-graduate ACADEMIC practical course about project management!
Not a HANDS ON practical course!
If you want a hands on practical course then you must go to TAFE and do the competency based education pathway!
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House keeping
Course profile document
12.5 hours study a week
Moodle site
Texts
Weekly readings and resources
Online video presentations
Devices (laptop, tablet, iPad)
Census Date
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Assessments
Project Portfolio
Individual
Due Weekly and consolidated in week 12
Template and resources
Presentation and Written Assessment
Group of 3
Due from Week 11 onwards
PowerPoint & notes/script
Practical Assessment – PM Methodology
Group of 3
Due Week 9
Utilising case study
Practical Assessment – Continuous Improvement
Individual
Due Week 12
Utilising case study
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Project Management
Five process groups PMBOK
Project Initiation
Project Planning
Project Execution
Project monitoring and control
Project Closure
What is the name of the following project management document?
A document issued by the project initiator or sponsor that formally authorises the existence of a project and provides the project manager with the authority to apply organisational resources to project activities.
What documents would be developed during project initiation?
What is project management
Project initiation
Selection of the best project given resource limits
Recognising the benefits of the project
Preparation of the documents to sanction the project
Assigning of the project manager
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The Project Manager
The person assigned by the performing organisation to lead the team that is responsible for achieving the project objectives. PMBOK
Responsible for coordinating and integrating activities across multiple functional lines.
Integrating the activities necessary to:
Develop a project plan
Execute the plan
Make changes to the plan
What are some of the relationships that the Project Manager has to manage?
The term interface management is often used for this role which can be described as managing relationships:
Within the project team
Btn the project team and the functional organisations
Btn the project team and senior management
Btn the project team and the customer’s organisation, whether an internal or external organisation.
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Project Success
Completion:
Within the allocated time period
Within the budgeted cost
At the proper performance or specification level
With acceptance by the customer/user
With minimum or mutually agreed upon scope changes
Without disturbing the main work flow of the organisation
Without changing the corporate culture
(Kerzner)
2.2.3. PMBOK states that project success should be measured in terms of completing the project within the contraints of scope, time, cost, quality, resources and ridk as approved btn the project managers and Senior Management.
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Heerkins Revelations The need for the project manager to become more actively involved in business aspects
Gary Heerkins (cited in Kerzner ch1, pg 11) provides several revelations of why business knowledge has become important for project managers.
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It really doesn’t matter how well you execute a project,
if you are working on the wrong project.
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There are times when spending more on a project could be smart business –
even if the project is delivered after the original deadline.
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There are times when spending more on a project could be smart business –
even if you exceed the original budget.
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Portfolio
Collect
Reflect
Share
Select
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The changing face of PM
Ancient history
Pre 1940’s
Post World War 2
1960 - 1985
1985 - 2009
2009 - 2020
Have you noticed changes in PM within your career?
History
Ancient History
Greeks, Egyptians, Romans, Chinese, Mayans etc
Pre 1940’s – techniques started to develop – henry Gantt developed the Gantt Chart, there were techniques in risk management, budgeting being played with.
Post WW2 governments started to re-build economies and projects came into being more in the form we know today
1960’s to 1985 – new management techniques were developed and shared – quality management, Just in Time management, matrix management – all giving new frames on how we worked and how projects were being managed
1985-2009 – Started to see specialised project management firms starting up, project management was starting to be outsourced.
2009 – 2020 Project management becoming more specialised – project domains emerging and greater emphasis on strategic project management.Starting to see standards being adopted ISO 21500, hiring only qualified PMs for big projects etc
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Dr Kerzner’s 16 Points to Project Management Maturity
Adopt a project management methodology and use it consistently
Implement a philosophy that drives the company towards Project Management Maturity and communicate it
Commit to developing effective plans at the beginning of each project
Minimise scope changes by committing to realistic objectives
Recognise that cost & schedule management are inseparable
Select the right person as the Project Manager
Provide executives with sponsor information not project management information
Strengthen involvement & support of line management
Focus on deliverables rather than resources
Cultivate effective communication, co-operation and trust to achieve rapid project management maturity
Share recognition for project success with entire project team and line management
Eliminate non-productive meetings
Focus on identifying and solving problems early, quickly and cost effectively
Measure progress periodically
Use project management software as tool – not as a substitute for effective planning or interpersonal skills
Institute an all-employee training program with periodic updates based upon documented lessons learnt.
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Questions?
Next week
Complete first portfolio entry
Choose case studies
Readings and Resources
MOODLE!!!
What are some strategies you can use to cope better with the stress of study?
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