ITM Homework

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Lecture 1 – Introduction to digital and document editing 1

Computers for Productivity

INTRODUCTORY Concepts

Bijan Mashaw

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A Computer System

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A digital System: A productivity tool: A System consists of • Hardware • Software • Peopleware • Data • Procedure

Hardware

Software

PeopleData

Procedure

Hardware Input/output devices,

CPU,

Auxiliary Storage Devices

Software: Operating System, Desk tops, Business system, Utilities, Editors, etc

Productivity Tools in a Business Environment

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OthersPersonal Productivity Tools • For Reporting, etc

• Word Processors • For Analysis

• Spreadsheet • For Presentation

• Power Point • For Graphics

• Graphic Editing • For Research & investigation

• Web Browsers • For Personal Management

• Outlook

• Operating System • Utilities • Business Applications

(Information Systems) • Accounting Systems • Human Recourses, • Marketing System • Customer

Relationship Mgt

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Operating Systems

Basic functions of the Operating System

1. Starts the computer, & controls activities

2. Manages apps & Resources Memory, file, I/O, Apps, components, etc

3. Provides a user interface & communication

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Digital System

• Hardware can recognize only On or Off

• data needs to be converted to on/off (1 or 0) to be stored • Storage Unit ===> Byte

• As a general rule, 1 character need s 1 Byte to be stored

A

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1 K for 1000 1 Mega for 1000,000 1 Giga for 1000,000,000

Storage Unit ===> Byte A

An Example of OS: Ms-Windows • The Interface: GUI (Graphical User Interface)

• User friendly Frame/Window Oriented

• Performs tasks through Point-click, open/Close • File Organization, Document Storage

– Consider the Entire Computer System Like a Desk • Desk Top • Drawers = Drives • Folders = directories,

subdirectories

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File Management • A File: a Place for saving info, Saved with a name, in a location

• Directories: Groups of files & subdirectories Called Folders

– File Hierarchies has to be created to organize

• Drives

• A subdirectory

• A Sub sub directory

• File1, file 2, . . .

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Window Basics • View the Entire Computer Systems

– View all Drives, Directories, the files

– Go into a Drive

– Go into a folder, View Files in it

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Desktop Productivity Software

• Microsoft Office suite – Word, Excel, Access, PowerPoint,

– Publisher, Outlook, etc

• OpenOffice: open source office – A free alternative to Microsoft Office.

Writer, Calc, Impress, Draw, Base

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Word Processing MS-Word Basics The Opening and Viewing Screen 1. Title bar : name of the document, the application 2. Quick Access Bar 3. The Standard Tool Bar, Menus & Ribbon (submenues) 4. Status Bar: at the bottom, info about the doc/view

Page Count, Word Count, Zoom Slider, 5. Task Pane: a separate window

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MS Word - Word Processing • The use of software to:

– create a document

– enter and edit text

– Format the text, the document • page setup, reporting

– Inserting objects

– work with Tables

– work with Footnotes

– do Mail/merge

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You need to know • Opening, creating a new document,

• Identify the parts of the opening screen

• Ways to view a document on the screen

• Entering text, formatting

– a. Change the font, font size (1 inch = 72 point)

– b. Preformatted Headings, Template

– c. Center, or right, left Justify

– d. Making Bullet list, Numbering List

• Navigating through a document

• Saving a document. 12Lecture 1 – Mashaw - Introduction to digital System and document editing

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What you need to know

• View the page – viewing sizes

(zooming), • print view,

• page view, zoomed 100%,etc

• Saving, Backup – Save as Option

– Document Format, Doc, Docx, or Text

• The short-cuts • Ctr + c, v, x, . . .

• Page Layout – Change the margins, page orientation

– Page size, or columns in a page

– Counting the no of words, Characters

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Good Formatting Page Layout

• Paragraph formatting, using the right font, size

• Page formatting, margins, sections, etc

• Create Heading, subheading, etc

• Using Objects (pictures) with the right property

• Identifying the paragraphs, lines, breaks, etc

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Fonts to use • Do not use many different fonts in a document, use

• Serif fonts for content (variations: Courier New, Georgia, & Times New Roman

– A serif is a flick added to the tips of the lines that make up the letters.

• Sans-Serif fonts for headlines/sub-headlines – (Helvetica, & variations (Helvetica on Mac, Arial on PC)

– does not have the small projecting features called "serifs" at the end

• Professionals: – Pair a sans-serif font like Verdana for headings

– with a serif font like Georgia for body text

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