Project Cost & Procurement ppt

Funding for the project and estimating sales results has become an issue that may stall the project completely. The Sam, Gloria and Jim have differences in their expectations for the project budget, schedule and even results for the GPS device.

Sam and Gloria have joined one of your team meetings to discuss the budget.

“I gave you a budget already and believe there is more than enough money for you to complete the project,” say Sam. "Actually, I think I gave the team too much money so I expect there would be money left over when the project is completed."

“We only estimated that budget based on a previous GPS project we did almost six years ago,” says Gloria. "If you consider inflation, new technology, the salary of our employees and our two suppliers, it could easily exceed that budget."

“I have compared our procurement needs against the older GPS project budget and many of those materials and services costs have increased 20%-48% ," says Sara.

"I did a comparison of the salaries from both budgets," says Jim. "The previous project budget salaries totaled $280,000 for six team members. The current salary for myself and the team is close to $400,000. So, technically the actually budget for this project is only $200,000."

Sam and Gloria were shocked to hear that the salary for the project was above the budget. Jim sees the worry on everyone's face and responds.

"Sam and Gloria, why don't you both discuss this problem over lunch," says Jerry. "I will work with the team to discuss how this will impact the project."

After Sam and Gloria leave, Jim addresses the rest of the team.

"We need to analyze the budget and schedule if we want this project to succeed," says Jim. "I want everyone's input on how the budget will impact the project scope. Take a 30 minute break and meet back here with your ideas on how we can make this work."

Back at your desk, you brainstorm ideas on how the budget will impact the project scope, how the budget and scope impact the schedule, how to measure success of the results of the GPS, how the plan aligns to Sam and Gloria's vision of the project, and how to manage the scope outcomes in anticipation of international vendors.