project management

Background: The government of El Salvador has recently approved a new labor policy in which it is required that all public and private organizations create and implement a new Safety Labor Environment Manual. Through this policy, the government has given 1 year to all organizations to create the manual, organize a committee that will be in charge of its implementation, register each member in the data base of the Ministry of Labor, and ask the ministry for the manual’s approval through an in-site inspection. If the company does not comply with these requirements after 1 year, will be subject to economic penalties.

Purpose Statement: The project to create and implement the Safety Labor Environment and Occupational Hazards Manual must be undertaken as soon as possible to complete with all requirements within the next year. The manual will provide practical guidance to the organization while complying in time with the new government policy. Equally important, it will guarantees a safe environment to all employees where they can develop and thrive to their everyday activities.

Scope Statement

This project will consist of creating a Safety Labor Environment and Occupational Hazards Manual into eight different phases, which are based upon the specifications and requirements stated by the new law. The chapters of the manual will be developed according to the phases of this project considering all the potential risks that can happen within the company’s facilities, including the creation of brigades for emergency response, the planning of emergency drills, and a way to keep the process updated with periodical revisions. The project will not include personnel trainings. The project will be completed by September, 2017.

Deliverables

· In phase one, the conformation of the Safety Labor and Occupational Hazards Committee and registration of each member in the Ministry of Labor.

· In phase two, a first report identifying the current needs in the organization determining the jobs that pose risks to the health of employees considering all different working conditions.

· In phase three, a second report that registers updated accidents, occupational diseases and dangerous occurrences, and the investigation of whether these are related to job performance and has been taken the appropriate precautionary measures.

· In phase four, the design and testing results of an emergency plan and evacuation.

· In phase five, the planning of activities and meetings’ schedule of the Committee on occupational safety and health.

· In phase six, the establishment of the mechanisms of evaluation of the program.

· In phase seven, the formulation of a program of dissemination and promotion of preventive activities at work. The instructions and warning signals will be placed on visible places for employees.

· In phase eight, the completion of the final document that will contain the Safety Labor Environment and Occupational Hazards Manual. The success of the project will be determined by the manual’s approval from the Ministry of Labor.

Goals and Objectives

· To create a committee for the Safety Labor and Occupational Hazards Program in order to carry out the organization of this project, and planning the activities and meetings that will take place during project.

· To develop an exhaustive investigation and analysis of current and potential risks on every type of job performed in order to produce an accurate report that identifies the specific needs in the organization regarding occupational safety and health.

· To design an effective monitoring and registration plan to track all accidents, occupational diseases, and dangerous occurrences in order to develop a plan to take the appropriate precautionary measures.

· To design, test, and incorporate an emergency and evacuation plan as part of the Safety Labor Environment and Occupational Hazards Manual in order to make it available for the Ministry inspection at the end of the project.

· To establish and implement the mechanisms of evaluation of the program in order to facilitate the periodical evaluations and ensure the appropriate implementation of the program.

· To design a dissemination program of preventive activities at work in order to reduce the number of occupational accidents and diseases in the future and make this program an important part of the manual.

· To create and complete the final document that consists in the Manual in order to submit it for approval before the Ministry of Labor and comply with the new government policy.

Cost and Schedule Estimates: The total estimated costs of this project will be $5,000.00

Stakeholders and Roles

Chain of Command

Constraints, Assumptions and Agreements

Communication Plan

The advances and all important information about the project will be communicated through the following:

· Meetings: ordinary meetings will be the ones schedule in the program. However, if there is additional information that is important to share for the progress of the project, team leaders, the project coordinator, or the Committee leader can ask for an extraordinary meeting at any time.

· Reports: at the end of each phase there will be a report that summarizes the accomplishments and advances in order to build the final document.

· Presentation: at the end of phase eight will be a presentation of the entire project to inform the project sponsor and other stakeholders about the final results and all the milestones accomplished in order to produce the Safety Labor Environment and Occupational Hazards Manual.