Projects/Assignments Due Friday

SECTION 1.0 INTRODUCTION

1.1 Introduction of the Project

This is an Information Technology Supported, which has been authorized and one that is managed to give space for storage space electronically for the users that has been authorized for some given network. In some cases the drive is given the name as the J: Drive (Phillips & Skagerberg, 2003).  The use of the share drive is necessary because it enables information to be store in one place and the users from same department can share it increasing efficiency in an organisation.

1.2 Problem Statement

In most of the organisations information from all departments is stored in a common storage. This becomes very difficult in retrieving the information that is required by a specific user in a specific department. Also some information from some departments such as accounts, human resource and procurement should be confidential and other users should not access it.

SECTION 2.0 BACKGROUND REVIEW

2.1 Background

Shared drive is storage drive that stores data and information which is accessed and shared by a certain group of employees in an organization. In a local area network of an organization shared drives should be implemented for each department because the employees of specific departments handle common type of data and information making it easier to access it and run daily business processes efficiently.

2.2 Aims

To research and analyse on how to create a Shared Drive that will provide solutions to problem caused by normal storage method in an organization.

2.3 Objectives

To carry out research on how old method of sharing files was done.

To investigate the drawbacks of the old method of storing files.

To carry out research on how shared drive is implemented.

To recommend use of shared drive in an organization.

2.4 Professional and Ethical Issues

Professional and ethical issues addresses what is seen to be right and wrong within a profession as whole rather than just within specific company. There are several ethics involved in Information Technology Professionals:

1) Contribute to society and human well-being.

In this principle the following considerations must be taken care of:

· Does your application infringe on any fundamental human rights?

· Could it be seen as culturally insensitive?

· Could it pose a threat to the health and safety of users or to the environment?

Successfully this consideration has been taken care of in implementation of Shared Drive and there are no side effects that will be caused by the application. As an application developer you would (hopefully) never intentionally design an application that does any of the above ethical principles.

2) Avoid harm to others.

In the context of this principle, harm relates not only injury or environment impact, but also to loss of data, information or property, both intentional and accidental. Shared Drive considers this principle in that data integrity will be ensured.

3) Be honest and trustworthy.

This principle applies to your applications, your organization and yourself. It is about;

· Being honest about your qualifications.

· Being honest about what data you collect, why you collect it, and how it is stored.

· Being honest about what your application ca and cannot do.

4) Give proper credit for intellectual property.

As per ACM “…one must not take credit for other’s ideas or work, even in cases where the work has not been explicitly protected by copyright, patent etc.”

5) Honour contracts, agreements and assigned responsibilities.

This has more to do with professional conduct than it does with a code of ethics, and is also more applicable to developers who work within an organization, or who take on contracted work for others.

SECTION 3.0 TECHNICAL SOLUTION TO THE PROJECT

3.1 Budget

The project budget is the estimated financial plan for the project, for which funding is required. The table below shows the budget for the Shared Drive project.

3.2 Resources List

3.2.1 Hardware

The minimum hardware requirements needed to develop the system are:-

5-10 computers

Networking tools

Network attached drives

3.2.2 Software

The software used in developing this system are:-

Windows server 2012 R2

3.3 Logical Functionality

After networking all computers in an organisation shared drive is installed and the appropriate users over the network are dedicated to use the drive. The information stored on a shared drive can only be accessed by specific users over the network.

3.4 Deliverables

i. Simple LAN

ii. Shared Drive

SECTION 4.0 DISCUSSION OF THE SOLUTION

4.1 Advantages of the Solution

I. It enables the various members of a given staff who are working in some work areas to have knowledge of the exact place from which they have the ability of accessing enjoy form of information that they want.

II. It enables folders to be kept in a hierarchy that can be controlled hence enabling the electronic folders and the tittles of the documents which have been stored hence easing the situation in which some given form of information is required to be retrieved from the system.

III. The third advantage is that the electronic information which relates to a given single subject are able to be kept within a given place together. This makes it easier in the case anyone wants to have an access to any piece of information which are related.

IV. For the sake of the places ad offices where the shared drive is used to store information in large number, it will help the concerned parties with ensuring that not even a single of the documents are duplicated since most of the data required will be stored at a central space for storage for the respective work area (Besanko, 2010). This makes it easier when it comes to sorting out of the files and hence makes it easier to retrieve it.

4.2 Recommendations

I recommend the use of shared drive because it increases efficiency in carrying out business processes and also it ensures security of confidential data and information of and organization since it is only some users who can access it.

SECTION 5.0 CONCLUSION

Shared Drive is to be basically designed to improve the efficiency in information and data sharing in networked organization. Through that the productivity of employees is increased drastically thus increasing the profits. Security for confidential data and information is also ensured. Because most of the objectives of the system will be met, I can safely say that the project will be successful. I recommend the use of the Shared Drive as it will be of great benefit to the organisations with networked computers.

REFERENCES

Besanko, D. (2010). Economics of strategy. Hoboken, NJ: John Wiley & Sons.

Phillips, H. L., & Skagerberg, E. (2003). New perspectives on Microsoft Windows 2000 MS-DOS command line: Comprehensive enhanced. Boston, MA: Course Technology.