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microsoft_access.pdf
Graded Project
Microsoft Access
INTRODUCTION 1
GRADED PROJECT 1 Creating a Database 2
Creating a Simple Database Query 5
Creating a Multiple-Database Query 7
INSPECTING YOUR WORK AND SENDING IT TO THE SCHOOL 11
Inspecting Your Completed Project 11
Preparing Your Files for Submission 11
INFORMATION FOR YOUR GRADED PROJECT 13
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C o n t e n t s
C o n t e n t s
1
INTRODUCTION Now that you’ve completed the Microsoft Access study unit, you’re ready to complete your graded project. As you work through this project, you’ll apply your recently learned Access skills to create and use a home inventory database.
A home inventory database can serve many useful applica- tions in today’s society. It allows you to access important information regarding your purchases without having to sort through a paper file of merchant receipts. This will minimize damage and loss of important receipts, which you may need to produce to get warranty service. Keeping a copy of your database offsite, such as in a safety-deposit box or with family or friends, will allow you to hand a detailed printout of your possessions to an insurance adjuster in case of theft, fire, or other disaster. Over time, you may wish to add more tables to the database for different purposes. For example, you may use the Table Query function in Access to subdivide your database by item category.
GRADED PROJECT In this graded project, you’ll create a home inventory database based upon fictitious information provided in this booklet. Using this data, you’ll also perform queries and create reports. Your Access project will consist of the following items:
1. Two data tables
2. Two data entry forms
3. Simple query and report
4. Multiple-table query and report
Microsoft Access
Creating a Database Create and save a new blank database called Inventory.accdb as shown in Figure 1. Then, use the following steps to work with your database. (Your new database screen will appear slightly different than the figure, depending on the files already on your computer.)
• Create the table “Inventory” in Design View with the following data fields:
1. Item Number (auto-generated) (Figure 2)
2. Item Name (such as computer or washing machine)
3. Item Category (such as Appliances or Electronics)
4. Item Manufacturer
Microsoft Access2
FIGURE 1—Save the new database as Inventory.accdb.
5. Item Model Number
6. Item Serial Number
7. Purchase Date
8. Purchase Price
9. Merchant ID
10. Online/Mail Order (Yes/No)
11. Credit Card Purchase (Yes/No)
12. Warranty Type (store, manufacturer, both)
13. Warranty Length
14. Repair (Yes/No)
15. Repair Date
16. Comments
• Set the Item Number field as the primary key (Figure 3).
Graded Project 3
FIGURE 2—Use the AutoNumber feature for the Item Number field.
Microsoft Access
• Create a new form using the Form Wizard. The form is based upon the Inventory table, titled “Inventory.” Use all the fields from the Inventory table. The form should possess the Columnar layout.
• Input the inventory information listed at the end of this booklet into your database. Use the current year for dates marked 20XX.
• Create the table “Merchants” with the following data fields:
1. Merchant ID
2. Merchant Name
3. Merchant Address
4. Merchant City
5. Merchant State
6. Merchant ZIP
7. Merchant E-Mail
8. Merchant URL
9. Merchant Phone
10. Merchant Fax
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FIGURE 3—Set the Item Number field as the primary key.
Graded Project
• Set the Merchant ID field as the primary key.
• Create a new form using the Form Wizard and based upon the Merchants table, titled “Merchants.” Use all the fields from the Merchants table. The form should possess the Columnar layout.
• Input the merchant information listed at the end of this booklet into your database.
After you’ve entered all the information into your database tables, save the Inventory.accdb file. If you have a printer, print a hard copy of your inventory table and a copy of your data entry form. Check your work for errors. Your project grade will be based in part on the accuracy of your work.
Creating a Simple Database Query Create a simple query on the Inventory table (Figure 4). The query should include data entries only for items that have been repaired. Include the following fields:
1. Item Number
2. Item Name
3. Item Category
4. Item Manufacturer
5. Purchase Date
6. Warranty Type
7. Warranty Length
8. Repair
9. Repair Date
10. Comments
The data within the query should be sorted alphabetically by Item Category. Save the query as Repaired Items.
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Microsoft Access
Based on the data contained in the query Repaired Items, create a report with the Report Wizard using all the fields from the query. No grouping levels are required in this report. Sort in ascending order by Item Name (Figure 5). The report should have the following format:
• Columnar layout
• Portrait orientation
Title the report Repaired Items List. Make sure all of the fields show clearly in the report, including the field titles.
After you’ve completed the simple query and report, resave the Inventory.accdb file onto the disk and your hard drive. If you have a printer, print a hard copy of your simple query and report. Again, check your work carefully for errors, because the project grade will be based in part on the accuracy of your work.
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FIGURE 4—Create a query on the Inventory table for repaired items.
Creating a Multiple-Database Query Create a multiple-table query on the Inventory and Merchants tables. To create this query, you must establish a relationship between the two tables (Figure 6). The common field between the tables is Merchant ID. Both fields should be set to text in their respective tables. Now you may begin to build your query. Include the following fields from the Inventory table:
1. Item Name
2. Item Category
3. Item Manufacturer
4. Purchase Date
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FIGURE 5—Sort the Repaired Items List report by Item Name.
Include the following fields from the Merchants table:
1. Merchant Name
2. Merchant Address
3. Merchant City
4. Merchant State
5. Merchant ZIP
The data within the query should be sorted alphabetically by Merchant Name. Set the criteria cell for the Item Category field to search for “Appliances.” Save the query as Appliance Store Purchases.
Based on the data contained in the Appliance Store Purchases query, create a report with the Report Wizard using the following fields from the query (Figure 7):
1. Item Name
2. Item Category
3. Item Manufacturer
4. Purchase Date
5. Merchant Name
6. Merchant Address
7. Merchant City
8. Merchant State
9. Merchant ZIP
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FIGURE 6—Establish a relationship
between the two tables before
creating the query.
View the data by Merchants. No grouping levels are required in this report. Sort detail records in ascending order by Purchase Date. Format the report as follows:
• Stepped
• Landscape orientation
Title the report Appliance Store Purchases List. Make sure all the fields show clearly in the report, including the field titles (Figure 8).
Graded Project 9
FIGURE 7—Multiple-Table Query Report
After you’ve completed the multiple-table query and report, resave the Inventory.accdb file onto the disk and your hard drive. If you have a printer, print a hard copy of your simple query and report. Again, check your work carefully for errors.
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FIGURE 8—Appliance Store Purchases List Report
Graded Project 11
INSPECTING YOUR WORK AND SENDING IT TO THE SCHOOL Congratulations! Now that you’ve completed the Access project, you’re ready to apply all you’ve learned about pres- entation graphics in your own enterprises. All you have left to do with the project is to inspect your completed file one last time and send it to the school for grading.
Inspecting Your Completed Project Proofread your work. Check your files for errors. Your project grade will be based on the accuracy with which you entered and edited the information. Make sure your final project is free of errors, and that you closely followed the instructions.
Preparing Your Files for Submission Follow this procedure to submit your project online:
1. Log on to the Penn Foster website and go to student por- tal.
2. Click Take Exam next to the lesson you’re working on.
3. Attach your files as follows:
a. Click the Browse box.
b. Locate the file you wish to attach.
c. Double-click the file.
d. Click Upload File.
e. Since you have more than one file to attach, click on the Browse box again, and repeat steps b, c, and d for each file.
4. Enter your e-mail address in the box provided. (Note: This information is required for online submissions.)
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5. Click Submit File. Be sure to send the file named Inventory.accdb.
Your instructor will grade your project based on the following guidelines:
Inventory Table 25 points _____
Merchants Table 25 points _____
Single Database Query and Report 25 points _____
Multiple-Database Query and Report 25 points _____
Graded Project 13
Total _____
Item Number 1
Item Name: VCR
Item Category: Electronics
Item Manufacturer: Super
Item Model Number: VCR2000
Item Serial Number: 1001001001
Purchase Date: 02/01/20XX
Purchase Price: $199.95
Merchant ID: 1
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 60 days parts/labor
Repair: No
Repair Date: (none)
Comments: (none)
Item Number: 2
Item Name: Television
Item Category: Electronics
Item Manufacturer: Telecom
Item Model Number: TV100
Item Serial Number: 001001001
Purchase Date: 02/14/20XX
Purchase Price: $299.95
Merchant ID: 1
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 90 days parts/labor
Repair: Yes
Repair Date: 09/01/20XX
Comments: Remove candy from controls
Item Number: 3
Item Name: Personal Computer
Item Category: Computers
Item Manufacturer: Deluxe
Item Model Number: PC1000
Item Serial Number: 100200100
Purchase Date: 02/01/20XX
Purchase Price: $1,299.95
Merchant ID: 6
Online/Mail Order: Yes
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 1 year parts/labor/tech support
Repair: No
Repair Date: (none)
Comments: (none)
Item Number: 4
Item Name: CD-ROM Drive
Item Category: Computers
Item Manufacturer: Deluxe
Item Model Number: CD200
Item Serial Number: 11233211
Purchase Date: 01/02/20XX
Purchase Price: $199.95
Merchant ID: 6
Online/Mail Order: Yes
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 1 year parts/labor/tech support
Repair: No
Repair Date: (none)
Comments: (none)
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Item Number: 5
Item Name: Ink-Jet Printer
Item Category: Computers
Item Manufacturer: Stylus
Item Model Number: IJ750
Item Serial Number: 555222123
Purchase Date: 01/02/20XX
Purchase Price: $169.95
Merchant ID: 6
Online/Mail Order: Yes
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 90 days parts/labor/ tech support
Repair: Yes
Repair Date: 05/15/20XX
Comments: Replace defective print head
Item Number: 6
Item Name: Refrigerator
Item Category: Appliances
Item Manufacturer: Wonderlux
Item Model Number: Deep Freeze 250
Item Serial Number: 2505521
Purchase Date: 04/01/20XX
Purchase Price: $750.00
Merchant ID: 2
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer/store
Warranty Length: 90 days/1 year parts/labor
Repair: No
Repair Date: (none)
Comments: (none)
Item Number: 7
Item Name: Washing Machine
Item Category: Appliances
Item Manufacturer: General Appliance
Item Model Number: CL900
Item Serial Number: 90050221
Purchase Date: 12/19/20XX
Purchase Price: $450.00
Merchant ID: 2
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 1 year parts/labor
Repair: No
Repair Date: (none)
Comments: (none)
Item Number: 8
Item Name: Clothes Dryer
Item Category: Appliances
Item Manufacturer: General Appliance
Item Model Number: DR199
Item Serial Number: 199502211
Purchase Date: 01/19/20XX
Purchase Price: $599.95
Merchant ID: 2
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 1 year parts/labor
Repair: Yes
Repair Date: 06/09/20XX
Comments: Replaced gas nozzle
Graded Project 15
Item Number: 9
Item Name: Dishwasher
Item Category: Appliances
Item Manufacturer: Washmatic
Item Model Number: DW19
Item Serial Number: 19578921101
Purchase Date: 08/12/20XX
Purchase Price: $275.00
Merchant ID: 3
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 1 year parts/labor
Repair: No
Repair Date: (none)
Comments: (none)
Item Number: 10
Item Name: Digital Camera
Item Category: Computers
Item Manufacturer: Snapic
Item Model Number: Snap100
Item Serial Number: 1002020
Purchase Date: 01/02/20XX
Purchase Price: $225.00
Merchant ID: 4
Online/Mail Order: No
Credit Card Purchase: No
Warranty Type: Manufacturer
Warranty Length: 60 days parts/labor
Repair: No
Repair Date: (none)
Comments: (none)
Item Number: 11
Item Name: 35mm Camera
Item Category: Photo Equipment
Item Manufacturer: Camco
Item Model Number: SLR75
Item Serial Number: 751000023
Purchase Date: 05/20/20XX
Purchase Price: $199.95
Merchant ID: 4
Online/Mail Order: No
Credit Card Purchase: No
Warranty Type: Manufacturer
Warranty Length: 60 days parts/labor
Repair: No
Repair Date: (none)
Comments: (none)
Item Number: 12
Item Name: Zoom Lens
Item Category: Photo Equipment
Item Manufacturer: Camco
Item Model Number: Zoom10
Item Serial Number: 351
Purchase Date: 02/20/20XX
Purchase Price: $125.00
Merchant ID: 4
Online/Mail Order: No
Credit Card Purchase: No
Warranty Type: Manufacturer
Warranty Length: 30 days parts/labor
Repair: Yes
Repair Date: 03/10/20XX
Comments: Replaced defective “C” mount
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Item Number: 13
Item Name: Gold Chain
Item Category: Jewelry
Item Manufacturer: Goldstuff
Item Model Number: n/a
Item Serial Number: n/a
Purchase Date: 02/12/20XX
Purchase Price: $500.00
Merchant ID: 5
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: n/a
Warranty Length: n/a
Repair: No
Repair Date: (none)
Comments: 24-karat gold, 24† long, serpentine links
Item Number: 14
Item Name: Engagement Ring
Item Category: Jewelry
Item Manufacturer: Jewelserv
Item Model Number: n/a
Item Serial Number: n/a
Purchase Date: 02/11/20XX
Purchase Price: $1,500.00
Merchant ID: 5
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: n/a
Warranty Length: n/a
Repair: No
Repair Date: (none)
Comments: 3/4-carat square cut diamond in 18-karat gold setting
Item Number: 15
Item Name: Lighter
Item Category: Collectibles
Item Manufacturer: ZIPpy
Item Model Number: 21BT200
Item Serial Number: n/a
Purchase Date: 09/25/20XX
Purchase Price: $100.00
Merchant ID: 7
Online/Mail Order: Yes
Credit Card Purchase: Yes
Warranty Type: n/a
Warranty Length: n/a
Repair: No
Repair Date: (none)
Comments: Original 1950 commemorative edition. #200 of 500 made. Appraised at $200.00.
Item Number: 16
Item Name: Candy Dish
Item Category: Collectibles
Item Manufacturer: Jones Glass
Item Category: n/a
Item Serial Number: n/a
Purchase Date: 12/20/20XX
Purchase Price: $250.00
Merchant ID: 7
Online/Mail Order: Yes
Credit Card Purchase: Yes
Warranty Type: n/a
Warranty Length: n/a
Repair: No
Repair Date: (none)
Comments: Cranberry Depression glass candy dish. Appraised at $500.00.
Graded Project 17
Merchant ID: 1
Merchant Name: Electronics Mart
Merchant Address: 65 Resistor Ave.
Merchant City: Blankston
Merchant State: PA
Merchant ZIP: 18454
Merchant E-mail: [email protected]
Merchant URL: http://www.emart.com
Merchant Phone: (570) 555-1111
Merchant Fax: (570) 555-1112
Merchant ID: 2
Merchant Name: Appliances Inc.
Merchant Address: 2020 Mechanics Road
Merchant City: Blankston
Merchant State: PA
Merchant ZIP: 18454
Merchant E-mail: n/a
Merchant URL: n/a
Merchant Phone: (570) 555-1234
Merchant Fax: (570) 555-1235
Merchant ID: 3
Merchant Name: Stuff Mart
Merchant Address: 721 Frengburg St.
Merchant City: Shopville
Merchant State: NY
Merchant ZIP: 10022
Merchant E-mail: [email protected]
Merchant URL: http://www.stuffmart.com
Merchant Phone: (212) 555-5432
Merchant Fax: (212) 555-6543
Merchant ID: 4
Merchant Name: Photo Barn
Merchant Address: 21 Framer Circle
Merchant City: Klossville
Merchant State: PA
Merchant ZIP: 19019
Merchant E-mail: [email protected] Merchant E-mail: [email protected]
Merchant URL: http://www.snapshot.com /photobarn
Merchant Phone: (612) 555-9876
Merchant Fax: (612) 555-8765
Merchant ID: 5
Merchant Name: Jewelry Warehouse
Merchant Address: 24 Karat St.
Merchant City: Platold
Merchant State: NJ
Merchant ZIP: 00050
Merchant E-mail: [email protected]
Merchant URL: http://www.jewelware.com
Merchant Phone: (609) 555-6754
Merchant Fax: (609) 555-2212
Merchant ID: 6
Merchant Name: Crazy John’s Computers
Merchant Address: 456 Enterprise St.
Merchant City: Wynnsville
Merchant State: CO
Merchant ZIP: 18888
Merchant E-mail: [email protected]
Merchant URL: http://www.merchandizing .net/crazy
Merchant Phone: (301) 555-9080
Merchant Fax: (301) 555-8090
Merchant ID: 7
Merchant Name: Collector’s Emporium
Merchant Address: 256 Antiques Ave.
Merchant City: Oldenburg
Merchant State: PA
Merchant ZIP: 18999
Merchant E-mail: n/a
Merchant URL: n/a
Merchant Phone: (570) 555-1608
