Here is the other assgihment

· Identify major tenant improvement needs & start contracting

· Inventory furniture and office machines Inventory connectivity requirements

· Communicate the move to employees

· Evaluate server room and networking needs

· Evaluate your phone system and order new phone numbers

· Contact your utility company or companies to schedule connection and disconnection of service

6-7 Months Prior to Move

· Assign office space

· Evaluate furniture and equipment needs

· Revise your insurance policies

· Hire a signage vendor and order signage

· Order new stationery, business cards and marketing material, update your website

4-5 Months Prior to Move

· Obtain a qualified mover

· Order phone forwarding

· Consider power requirements

· Hire a signage vendor and order signage

· Coordinate common area equipment and appliance moves

3 Months Prior to Move

· Coordinate telephone installation

· Coordinate Internet installation

· Develop a disaster recovery plan

· Schedule weekly move coordination meetings

· Identify IT de-installation & installation responsibilities

· Develop preliminary move schedule

2 Months Prior to Move

· Notify your clients and vendors of change of address

· Schedule packing material and label delivery

· Contact the post office, bank, IRS, Franchise Tax Board, EDD, Secretary of State and insurance carrier for change of address

· Assign new phone numbers and extensions

· Install phone system and phone lines

· Assign move numbers and labeling system

· Create employee move packets and instructions on how to move

· Take a video of all equipment

· 1 Month Prior to Move

· Finalize move schedule

· Hold employee move orientation meeting

· Schedule post move training

· Schedule move day on site help

2 Weeks Prior to Move

· Backup your data

· Pack common areas and workspaces

· Tag and label workspaces and common areas in your new space

· Mount ‘You are here’ floor plans and color-coding instructions

· Prep building for move – surface protection, corner guards, etc.

· Distribute new security ID cards and key entry badges

Move Week

· Confirm on site help is available

· Complete walk through each day of move

· Test telephones and call forwarding

· Update website and social media profiles with new address

Post Move

· Welcome employees

· Dispatch appropriate team(s) for post move support

· Prepare and submit claims

· Prepare move punch list and action items – coordinate with appropriate contractors

· Hold employee training Celebration Time!