thank you letter

[If you do not have letterhead, then you should put your return address (without your name) approximately 1 1/2 inches from the top of the paper.]

[If you have letterhead, then it will take up approximately two inches so it should end at about the same point as this statement.]

September 13, 2015 [Your date should be a double-space below the last line of the letterhead.]

[The space between the date and the inside address can be adjusted

depending on the length of the letter.]

Mr. Joseph H. Blow, President [Use a title (Mr., Ms., Mrs., Dr., etc.) and a professional

Blow Hard and Associates title (President, Purchasing Agent, etc.). Avoid

456 Easy Street abbreviations except the capitalized, two-letter

Murfreesboro, TN 37130 abbreviation for the state.]

Dear Mr. Blow: [If you know the individual well, you may use a first name.

The name is followed by a colon or no punctuation at all.]

Thank you for allowing me to show you the Next Day Air Services that United Parcel Service has to offer. I am sure that you, as well as your customers, will be pleased with the service.

If I can be of further assistance to you, please do not hesitate to call or e-mail me; my business card is enclosed. Thanks again for the privilege of serving your next-day delivery needs.

Sincerely, [If a colon was used after the salutation (Dear Mr. Blow) then

a comma should be used after the closing (Sincerely);

otherwise, no punctuation is used either place.

Leave approximately three blank lines (four spaces) for

Donald H. Schmo your signature; if you know the person well, write only your

Account Representative first name to personalize it.]

Enclosure [Notice of an enclosure should be a double-space below the

name/title. If there are multiple enclosures, then indicate how

many are included, e.g., Enclosures 4.]

Other Notes:

Letters are always single-spaced with a double-space between paragraphs.

If the letter is very formal, do not use contractions.

Block style is the easiest format to follow -- everything begins at the left margin.

The finished letter should be vertically centered (or a little above vertically centered on the page.

Be sure you have spelled the recipient's name correctly and that the correct title is used