Management Communications: Rey Writer Only!

continued

June 2006 BUILDINGS 65

Detail of Annual Expenses (Budget for a Typical Office Building)

Jan. Feb. March April May June July Aug. Sep. Oct. Nov. Dec. Total $/Sq. Ft.

Administrative Expense

Payroll $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Accounting Fees $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Audit Fees $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ General Office Expense $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Legal Fees $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ License & Permits $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Property Management Fees $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Tenant Relations $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Other Administrative Expenses $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Total Administrative Expense $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____

Property Taxes

Personal Property Tax $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Real Estate Tax $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Other Property Taxes $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Total Property Tax Expense $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____

Utilities (see page 66 for a worksheet that can determine savings in your utilities bills)

Electricity $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Gas $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Trash Removal $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Water/Sewer $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Other Utilities $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Total Utilities Expense $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____

Insurance Expense

Casualty $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Liability $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Umbrella $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Other Insurance $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Total Insurance Expense $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____

Repairs & Maintenance

Payroll $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Elevator $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Electrical $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Fire/Safety $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ HVAC $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Painting $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Paving/Parking Lot $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Plumbing $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Structural/Roof $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Other Maintenance/Supplies $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Total R&M Expense $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____

Cleaning Expense Payroll $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Contract $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Supplies $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Total Cleaning Expense $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____

Contract Services Elevator $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Fire/Safety $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ HVAC $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Landscape $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Parking Lot $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Pest Control $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Security $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Other Contract Services $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ Total Contract Srvs. Expense $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____ $____

NOTE: Benchmark $/Square Foot costs against other industry standards, such as BOMA Intl.’s Experience Exchange Report (www.boma.org), to highlight operational areas where improvements could result in greater savings.