Project management assignment.Due in 12 hours

Weighted Decision Matrix

In order to support its defined strategic goals Manage Your Health, Inc. and as a result I have identified four specific web-based applications and services which can help to meet the objectives.

Project	Strategy Support	Financial Benefits	Additional Benefits	Value
Recreation & Wellness Intranet Project	Employee Assistance	Reduced Health Insurance Premiums - $30 per employee annually	Fitter, more motivated employees	Low risk and development cost
Health Coverage Costs Business Model	Reduce Internal Costs	Reduced Health Insurance Premiums – $20 per employee annually	Increased auditing and reporting options on healthcare expense	Low risk and development cost
Cross-Selling Summary	Improve Delivery of Products & Services	Increased profits	Increase sales	3 year profit surplus
Web-Enhanced Communications System	Reduce Internal Costs	Cost Savings	Improved customer service	High development costs but higher surplus

As the table outlines, all of the four offerings provide some compelling advantages and from a purely financial outlook we can further collate each project:

Recreation & Wellness

With 25,000 employees in total, a saving of $30 annually per employee provides

a total cost saving of $750,000 over a four year period.

Health Coverage Costs

Again, with savings based on a per employee basis this would equate to

$500,000 although development costs of $100,000 leave a total of $400,000.

Cross-Selling Summary

Profits increased each year by $1m for 3 years to give a revenue of $3m with $800,000 to be subtracted annually in development and maintenance costs. Total surplus due would therefore be $600,000.

Web-Enhanced Communications

Profits increased each year by $2m for 3 years to give a revenue of $6m. Development costs of $3m with a 20% cost each year gives a total cost of $4.8m so surplus due is $1.2m.

Project Charter & Scope Statement

A. General Information

Project Title: Intranet Creation Project

Brief Project Description: Development and Creation of a site-wide Intranet

Prepared By: Natasha Williams

Date: May 20th, 2015

B. Project Objective:

Explain the specific objectives of the project. For example: What value does this project add to the organization? How does this project align with the strategic priorities of the organization? What results are expected? What are the deliverables? What benefits will be realized? What problems will be resolved?

The creation of an Intranet for the organization will provide enhanced communication and collaboration options for the organization while also allowing for security to be maintained due to the internal nature of this specific configuration.

It is therefore expected that the solution will, once delivered, support the achievement of strategic objectives through increased efficiency of information sharing. This will be demonstrable through the deliverable of a site-wide Intranet which is accessible by all users with restrictions based on their roles and responsibilities.

This will also resolve the problems of relying solely on file servers for fulfilling storage requirements and allow for enhanced auditing and reporting of contents and their

access.

C. Assumptions

List and describe the assumptions made in the decision to charter this project. Please note that all assumptions must be validated to ensure that the project stays on schedule and on budget.

In order to proceed with, and deliver the Intranet Creation Project then there are the following assumptions which have been made:

-All users will have access to the Intranet

-Departments will control their own content

-Specific estimates will be required as to the initial content requirements

D. Project Scope

Describe the scope of the project. The project scope establishes the boundaries of the project. It identifies the limits of the project and defines the deliverables.

The objective is to deliver an appropriate and effective Intranet site for Manage Your

Health which provides up to date healthcare information for employees. This is designed to address perceived shortcomings with the availability and accessibility of such information.

Information which is provided on the Intranet should be confirmed by appropriate healthcare and HR personnel.

List any requirements that are specifically excluded from the scope.

There will be no provision for links to third party sites or applications included in the

Intranet site development.

E. Roles and Responsibilities

Describe the roles and responsibilities of project team members followed by the names and contact information for those filling the roles. The table below gives some generic descriptions. Modify, overwrite, and add to these examples to accurately describe the roles and responsibilities for this project.

Sponsor: Provides overall direction on the project. Responsibilities include: approve

the project charter and plan; secure resources for the project; confirm the project’s

goals and objectives; keep abreast of major project activities; make decisions on escalated issues; and assist in the resolution of roadblocks.

Name Email / Phone

Project Manager: Leads in the planning and development of the project; manages the project to scope. Responsibilities include: develop the project plan; identify project deliverables; identify risks and develop risk management plan; direct the project resources (team members); scope control and change management; oversee quality assurance of the project management process; maintain all documentation including the project plan; report and forecast project status; resolve conflicts within the project or between cross-functional teams; ensure that the project’s product meets the

business objectives; and communicate project status to stakeholders.

Name Email / Phone

Team Member: Works toward the deliverables of the project. Responsibilities include: understand the work to be completed; complete research, data gathering, analysis, and documentation as outlined in the project plan; inform the project manager of issues, scope changes, and risk and quality concerns; proactively communicate status; and manage expectations.

Name Email / Phone

Customer: The person or department requesting the deliverable. Responsibilities include: partner with the sponsor or project manager to create the Project Charter; partner with the project manager to manage the project including the timeline, work plan, testing, resources, training, and documentation of procedures; work with the project team to identify the technical approach to be used and the deliverables to be furnished at the completion of the project; provide a clear definition of the business objective; sign-off on project deliverables; take ownership of the developed process and software.

Name Email / Phone

Subject Matter Expert: Provides expertise on a specific subject. Responsibilities include: maintain up-to-date experience and knowledge on the subject matter; and provide advice on what is critical to the performance of a project task and what is nice-to-know.

Name Email / Phone

F. Resources

Identify the initial funding, personnel, and other resources committed to this project by the project sponsor.

Resource Constraints

Project Budget $200,000

G. Project Risks

Identify the high-level project risks and the strategies to mitigate them.

Risk Mitigation Strategy

Project Creep Ensure scope statement maintained at all times

H. Success Measurements

Identify metric and target you are trying to achieve as a result of this project. For example, overall cost savings of $50K or reduce processing time by 25 percent.

The result should deliver savings of approximately $750,000 against an initial outlay of $200,000.

It is assumed site will be operational within 6 months from the date of commencement.

Work Breakdown Structure

The proposed Work Breakdown Structure (WBS) is outlined below:

1.0 Initiating

1.1 Determine/assign project manager.

1.2 Identify key stakeholders.

1.3 Prepare business case.

1.4 Prepare project charter

1.5 Prepare business case financials.

2.0 Planning

2.1 Hold project kickoff meeting

2.2 Prepare team contract

2.3 Prepare scope statement

2.4 Prepare Work breakdown structure (WBS)

2.5 Prepare schedule and cost baseline

2.5.1 Determine task resources

2.5.2 Determine task durations.

2.5.3 Determine task dependencies.

2.5.4 Create draft Gantt chart.

2.5.5 Review and finalize Gantt chart.

2.6 Identify, discuss, and prioritize risks.

3.0 Executing

3.1 Survey

3.2 User inputs

3.3 Intranet site content

3.3.1 Events

3.3.2 Programs

3.3.3 Articles

3.3.4 User requests feature

3.3.5 User account.

3.4 Intranet site design

3.5 Intranet site construction

3.6 Intranet site testing

3.7 Intranet site promotion

3.8 Intranet site roll-out

3.9 Project benefits measurement

4.0 Controlling

4.1 Status reports

5.0 Closing

5.1 Prepare final project report

5.2 Prepare final project presentation

5.3 Lessons learned.

Gantt Chart

Following the creation of the initial WBS, it is possible to incorporate this into a

Gantt Chart using Microsoft Project, as shown in the below image: