Project Management

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Assessment item 3

Project Management Plan

Value: 20%

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Task

This assignment follows from the case study used in Assessment 2. For the same case study, complete the following tasks by creating the following:

1. Scope management plan (including Requirements, In scope-out scope items, Deliverables and scope verification process) to direct your efforts. ( 10 marks)

2. Change request form. (Determine what level of changes you as an individual can make without further approval, what changes you as a student team can make, and what changes your sponsor needs to approve.) (10 marks)

3. WBS first using either the free-form or the org chart format. (20 marks)

4. Gantt chart-Take the WBS you have already developed. Define all of the activities that will be necessary to create each deliverable in your WBS. Create a schedule for your project.

First create the schedule by hand using Post-it ® Notes, and then put the information into MS Project. Take screenshots of the schedule to be pasted in your word document that you are submitting. Be sure to include all of the summary rows (including the first row for the project title) and any key milestones. Make sure the critical path is easy to see. ( 10 marks)

5. RACI chart. (10 marks)

6. Histogram of demands on each key participant’s time from MS Project. (5 marks)

7. Create a time-phased budget for your example project using bottom-up estimating. To the extent your sponsor will supply rates for workers, use those. Approximate rates for ones you cannot get. Ask your sponsor how they treat indirect costs. Be sure to include direct labour costs for you and your team mates and add 20% for fringe. State all assumptions and constraints you have used when creating your budget. State how confident you are in your estimates and what would make you more confident. Give examples of known knowns and known unknowns on your project. Tell how you have budgeted for both of them plus how you have budgeted for unknown unknowns. (15 marks)

8. Create a risk register (4 risks- 3 negative and 1 positive risk)for your example project. (20 marks)

Marking criteria

Criteria

CR

DI

HD

Task 1 – Scope Mgt Plan- Requirements, Scope details

(5 marks)

 

 

Clear description

of requirements

and in scope items defined.

 

Defined

description of

Requirements and in-scope items and out-of-scope items.

Clear description

of Requirements

and in-scope items and

out-of-scope items relevant to the case study

Task 1 - Scope

Mgt Plan- Deliverables and

Scope verification (5

marks)

 

 

Clear description

of deliverables

and scope verification defined.

 

 

 

 

Clear description

of deliverables

and scope verification

 

 

 

 

 

Clear description

of project scope,

including named

deliverables.

Scope verification/ acceptance is also

defined relevant to the case study.

Task 2 - Change

Reasonable CR

process is defined.

 

 

 

CR process

includes

approvals from

appropriate

stakeholders.

CR process

Includes approvals from

Appropriate stakeholders &

forms / templates.

Request Process

(5 marks)

 

 

Task 2 - Change

Reasonable CR

CR Form includes

CR form includes

Request form (5 marks)

form is defined.

most important items.

all items required by the process.

Task 3 - Work

Breakdown

Structure (WBS)

(20 marks)

  

 

 

 

WBS is

structured, having

detailed coverage

for Project scope /

Phase of project.

WBS is well

structured, having

logical and

complete

coverage for

WBS is

structured, having

logical and

complete

coverage for

Project Execution

and integrated

into Project

Schedule and

Resource Matrix.

Task 4 - Gantt

Gantt chart

shows- some

Activities included,

schedule created,

summary rows shown, first row shows project title

, total duration shown, some milestones

shown, critical

path shown

Gantt chart

shows- most

activities

included,

schedule created,

summary rows

shown, first row

shows project title

, total duration shown, most milestones

shown, critical path shown

 

 

Gantt chart

shows- all

activities

included,

schedule created,

summary rows

shown, first row

shows project title

, total duration

shown, all necessary milestones shown, critical path shown and

easy to see

Chart (10

marks)

 

 

 

 

 

 

 

 

 

Task 5 – RACI

char (10 marks)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tasks according

to the WBS

Defined

Tasks are clearly

defined with no

ambiguity

 

Role assignments

done 

Parties identified

to be responsible

for, consulted on

(i.e., help),

informed, or

approve results on

a RACI chart

Clearly state tasks

according to the

WBS Tasks are defined

with clear completion exit

points

Tasks are clearly

defined with no ambiguity

 Clear role assignments

 Appropriate parties identified to be responsible

for, consulted on (i.e., help), informed, or

approve results on

a RACI chart

Clearly state tasks

according to the

WBS

Tasks are defined

with clear

completion exit

points

Tasks are clearly

defined with no

ambiguity

 Thoroughness of

tasks to be

completed

Clear role assignments

Appropriate parties identified to be responsible for, consulted on (i.e., help),

informed, or approve results on a RACI chart

Involved parties are appropriately identified

Task 6 - Resource

Histogram (5

marks)

 

Resource

Resource

Resource

histogram shown

histogram shown

histogram shown

 

clearly

clearly with

 

 

resource names

 

 

displayed and

 

 

 

labelling done

Task 7 - Budget

(15 marks)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Bottom-up

estimating done.

some assumptions

and constraints

you have used

when creating

your budget stated. Examples of known knowns and known

unknowns on

your project given. Budget extracted from

MS Project showing overall and reakdown

for all summary

tasks and resource

 

 

 

 

 

 

 

 

 

 

Bottom-up

estimating done.

Direct labour

costs for you and

your team mates

and 20% for

fringe included.

Most assumptions

and constraints

you have used

when creating

your budget

stated.

Confidence level

for estimation

stated. Examples

of known knowns

and known

unknowns on

your project

given. Budget

extracted from

MS Project

showing overall

and breakdown

for all summary

tasks and resource

 

 

Bottom-up

estimating done.

Direct labour

costs for you and

your team mates

and 20% for

fringe included.

All assumptions

and constraints

you have used

when creating

your budget

stated.

Confidence level

for estimation

stated. Examples

of known knowns

and known

unknowns on

your project given

with explanation.

Budget extracted

from MS Project

showing overall

and breakdown

for all summary

tasks and resource

along with

various costs

 

 

 

 

 

 

 

Task 8 – Risk

Register (20

marks)

 

 

 

 

 

Most values of

Risk register are accurate and Consistent, most

items of the register complete.

All values of

Risk register

are accurate and

Consistent, all items of the register complete.

 

All values of

Risk register

are accurate and

consistent, all items of the register complete.

Risks are relevant

to the case study