Project Plan Presentation

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project_presentation_template_-_copy.ppt

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Name of Project

Student Name

Independent Research Project

Project Overview

Project scope
Project management approach (AGILE, waterfall, etc)
Major milestones
Major deliverables
Major risks
How could the project portfolio process be improved?

Milestone	Description	Date

Strategic Alignment

Describe which tools / processes were used and why
Strategic management process
Project portfolio management
Financial criteria
Non-financial criteria
Project screening matrix
Major project proposal form
Risk analysis form
Project screening process
Priority analysis form
Project priority matrix
Did the needs / market analysis / business case identify all the project deliverables that the project eventually produced?
How could the project portfolio process be improved?

Example below

Requirements Management

Requirements management approach
Requirements prioritization process
Product metrics
Cost
Quality
Performance
How accurate were the requirements?
How could the requirements management process have been improved?

Requirement Information	Relationship Traceability
ID	Requirement	Priority	Category	Source	Relates to Objective	Manifests in WBS Deliverable	Verification	Validation

Scope Management

Insert WBS (Tree format)

Scope management approach
Roles and responsibilities
Scope definition
Project scope statement
Scope verification
Scope control
How could the scope management process have been improved?

Risk Management

Insert completed risk severity matrix

Discuss which tools used and why

Risk event graph (p 198)
Risk management process (p 199)
Risk breakdown structure (p 200)
Defined conditions for impact scales (p 203)
Risk assessment form (p 203)
Risk severity matrix (p 204)
Risk response matrix (p 209)
Change control process (p 216)
Sample change request (p 217)
PERT (p 227)
Quantitative risk analysis
Qualitative risk analysis
SWOT
Risk probability and impact assessment

Schedule

Discuss the approach / process of analyzing:
activity sequences
Durations
resource requirements
schedule constraints
What changes were made to the original baseline?
How did this affect the project and what did you do to resolve?

Insert your project schedule

Cost Management

Discuss how project costs were measured

SV
CV
SPI
CPI
Cost variance response process
Reporting and variance response process
How could the estimating process have been improved?

Estimating

Insert high level budget

Major cost element: $xxx,xxx.xx

Major cost element $xxx,xxx.xx

Risk reserve $xx,xxx.xx

Total Project Cost $xxx,xxx.xx

Management Reserve $x,xxx.xx

Discuss which tools were used and why

Top Down
Consensus method (p 123)
Ratio method (p 124)
Apportion method (p 124)
Function point method (p 125)
Learning curves (p 126)
Bottoms up
Template (p 127)
Parametric procedures (p 127)
Detailed estimates (p 127)
Expert judgement
Analogous estimating
Parametric estimating
Bottom up estimating
Three point estimates (PERT)
Reserve analysis
Phase estimating (p 128-129)
How accurate were the estimates?
How could the estimating process have been improved?

Change Management

Insert change control process flow chart (example below)

Change management approach
Definitions of change
Change Control Board
Membership
Roles / responsibilities
Were changes frequent / major (provide examples)?
How could the change mangement process have been improved?

Stakeholder Management

Insert power / interest grid

Insert Engagement Grid

Discuss which tools were used and why

Stakeholder analysis
Stakeholder register
Project charter
Power/Interest grid
Stakeholder analysis matrix
Stakeholder Assessment
Discuss results
Discuss strategies for key stakeholders
Stakeholder Engagement
Discuss results
Discuss key stakeholder concerns
Discuss strategies for key stakeholders
How effective were your strategies?
Were stakeholder roles and responsibilities clearly delineated and defined? If not, how could they have been improved?

Communications Management

Discuss which tools used and why

Communications requirements analysis
Communications management plan
constraints
Stakeholder communications requirements
Communications methods and technologies used.
How effective were your communications?
How could the communications management process have been improved?

Communication Type	Objective of Communication	Medium	Frequency	Audience	Owner	Deliverable
Kickoff Meeting	Introduce the project team and the project. Review project objectives and management approach.	Face to Face	Once	Project Sponsor Project Team Stakeholders	Project Manager	Agenda Meeting Minutes

Communications Management

Communications Escalation Process

How often and what types of issues were escalated?
How could the escalation process have been improved?

Priority	Definition	Decision Authority	Timeframe for Resolution
Priority 1
Priority 2
Priority 3
Priority 4

Procurement Management

Insert your project’s make or buy analysis matrix

Discuss which tools used and why

Make or buy analysis
Expert judgment
Contract types

Quality Plan

Insert graph of the quality tool used most often for quality metrics on this project (below is an example)

Discuss which tools used and why

Cost benefit analysis
Cost of quality
Control charts
Benchmarking
Design of experiments
Statistical sampling
Flowcharting
Quality management plan
Quality metrics
Quality checklists
Quality audits
Cause and effect diagrams
Control charts
Histogram
Pareto chart
Run chart
Scatter diagram
Inspection

Was the customer / sponsor satisfied with the deliverables?
Was the transition / implementation strategy accurate and effective? If not, how could it have been improved?

Human Resource Plan

Insert your project team organization chart

Discuss which tools used and why

Functional organization (p 59)
Dedicated project team (p 61)
Matrix organization (p 66)
Key dimensions defining an organization’s culture (p 73)
Organizational culture diagnosis worksheet (p 75)
Organization charts and position descriptions
Networking
Human resource plan
Responsibility assignment matrix
Team building exercise
Ground rules
Co-location
Recognition and awards
Issue log
Conflict management

Monitoring and Control

Insert your project’s earned value graph

How accurate were your original estimates of cost and schedule?
How could you have improved estimating?
Describe any early warning signs of problems that occurred
Were constraints and assumptions clear from the beginning, could the project charter / SOW have been improved?

Lessons Learned

Are you proud of our finished deliverables (project work products)? If yes, what’s so good about them? If no, what’s wrong with them?
What was the single most frustrating part of your project?
How would you do things differently next time to avoid this frustration?
What was the most gratifying or professionally satisfying part of the project?
Which of your methods or processes worked particularly well?
Which of your methods or processes were difficult or frustrating to use?
If you could wave a magic wand and change anything about the project, what would you change?
Did your stakeholders, senior managers, customers, and sponsor(s) participate effectively? If not, how could you have improved their participation?

Questions?

New Software Project

1.3 Testing Phase 1.2 Programming Phase 1.1 Design Phase

1.1.1 First Design Phase

1.1.2 Second Design

Phase

1.1.1.2 Design Task #2

1.1.1.1 Design Task #1

1.1.2.1 Design Task

1.1.2.2 Design Task

1.2.1 Programming

Task #1

1.2.2 Programming

Task #2

1.3.3 Testing Task

1.3.2 Testing Task

1.3.1 Testing Task

Probability Threats

Very High

High

Probable

Low

Very Low

Very Low Low Moderate High Very High

Task Name

Duration

Start

Finish

A Build Candidate List

6 wks

Mon 7/28/03

Fri 9/5/03

B Define Criteria for Selection

3 wks

Mon 7/28/03

Fri 8/15/03

C Screen Candidates

50 wks

Mon 9/8/03

Fri 8/20/04

D Interview Candidates

30 wks

Mon 9/8/03

Fri 4/2/04

E Reference Checks

25 wks

Mon 8/18/03

Fri 2/6/04

F Compile Information

35 wks

Mon 8/23/04

Fri 4/22/05

G Distribtute Information

3 wks

Mon 4/25/05

Fri 5/13/05

H Conduct Selection Process

3 wks

Mon 5/16/05

Fri 6/3/05

1 day

Mon 7/28/03

Qtr 1

Qtr 2

Qtr 3

Qtr 4

Qtr 1

Qtr 2

Qtr 3

Qtr 4

Qtr 1

Qtr 2

Qtr 3

Qtr 4

Qtr 1

Qtr 2

Qtr 3

Qtr 4

1st Half

2nd Half

1st Half

2nd Half

1st Half

2nd Half

1st Half

2nd Half

MonthPlanned ValueActual CostEarned ValueMonthCum PVCum ACCum EV

Dec-13127125012712501017000Dec-13$1,271,250$1,271,250$1,017,000

Jan-14Jan-14

Feb-14Feb-14

Mar-14Mar-14

Apr-14Apr-14

May-14May-14

Jun-14Jun-14

Jul-14Jul-14

Aug-14Aug-14

Sep-14Sep-14

Oct-14Oct-14

Nov-14Nov-14

total budget1271250

0100000020000003000000400000050000006000000

Cost Performance BaselineThrough Dec 2013

Cum PVCum ACCum EV

Interest

1 5

Power

C D