project management paper

Project Proposal

For the purpose of this paper I am going to be selecting a project that my current company, Watkins Environmental, Inc. can benefit from.

Description of the project

The project I am proposing is to successfully establish a residential sales division of the company while shifting the job positions and duties of the existing office personnel. Watkins Environmental Inc is a certified small business that specializes in hazardous materials remediation. The majority of the work is removing asbestos, lead and mold from both commercial and residential properties with a lot of the work coming from the military bases and schools when they are modernizing campuses. This company also has a demolition department, but chooses to focus the majority of its talent within this specialized sector. Being that the majority of the jobs come from commercial properties, residential calls make up about 25% of the current revenue. Knowing the ins and out of this company I know there is a great opportunity to expand the residential sales, but direct marketing and sales geared towards these types of clients are needed as well as dedicated project manager/estimator to focus solely on this area. Thus, this project will focus on hiring an estimator that will only bid on residential work and will also focus on marketing to construction companies that do home remodels. In addition to hiring a new estimator, this project will move the existing position of office manager into the project manager for both the residential and commercial jobs while having the receptionist take on more of the office managing duties.

Stakeholders

This project is going to affect all levels of management at this company. The stakeholders in this project are going to be the owners of the company, the estimators, office manager and receptionist, along with the Operations Manager. This project will affect the owners because they will be spending needed resources to hire a new employee and also increase the non-existent marketing budget. It will affect the estimators because it will free them up of anything residential related to focus on their areas of expertise. This project will affect the office manger and the receptionist the greatest as they both will be adding a vastly different job aspects to their current job description and in regards to the office manager she will be entering an entirely new position.

Project Charter

General Project Information
Project Name:	New Residential Division
Department Sponsor:	Kellye, Office Manager
Project Team
	Name	Department	Telephone	E-mail
Project Manager:	Kellye Thompson	Office Manager/Administration	858-360-0333	[email protected]
Team Members:	Kirsten	Receptionist	858-268-1500	[email protected]
	Lori Pearce	Controller	760-505-9009	[email protected]
Stakeholders (e.g., those with a significant interest in or who will be significantly affected by this project)
Greg Watkins, Owner/Estimator
Grant Hawkins, Operations Manager
Daren Barone, Owner
Damon Barone, Owner
Project Scope Statement
Project Purpose / Business Justification Describe the business need this project addresses
The purpose of the project is to expand the sales division of this construction company. A dedicated sales division is needed to expand into untapped earning potential.
Objectives (in business terms) Describe the measurable outcomes of the project, e.g., reduce cost by xxxx or increase quality to yyyy
Increase sales by over 40% within 1 year
Major Known Risks (including significant Assumptions) Identify obstacles that may cause the project to fail.
Risk Risk Rating (Hi, Med, Lo) Hiring the wrong individual Hi Taking on too much work without the personnel to cover Med
Constraints List any conditions that may limit the project team’s options with respect to resources, personnel, or schedule (e.g., predetermined budget or project end date, limit on number of staff that may be assigned to the project).
Constraints incude not finding the right candidate to fill the position. Marketing efforts fall short of production. Not an easy transition of psoitions within the office.
Communication Strategy (specify how the project manager will communicate to the Executive Sponsor, Project Team members and Stakeholders, e.g., frequency of status reports, frequency of Project Team meetings, etc.
The PM will communicate with everyone via email or thru face-to-face discussions.

Conclusion

To conclude, this project will help bring Watkins Environmental, Inc. and its owners a greater presence within an un-tapped residential market while utilizing the growth potential and construction background of the office manager by integrating her into a position in which she is highly qualified, in all making her more efficient for the company while helping them generate new business and increase sales.

References

A guide to the Project Management Body of Knowledge (PMBOK guide), fifth edition (5th ed.). (2013). Newtown Square, PA: Project Management Institute.