procedural manual

Employee pay procedure manual

Tierra Sanders

AIU

Introduction

According to Virginia, (2012), business procedure manual is the main instrument for developing the guidelines of conduct in the company. It passes on the tasks of the proprietor and the workers. Specifically, it protects the rights of the employees and organization interests of the employers. Example of business procedures manual includes financial policies and procedure manual, human resource policy and procedure manual such as employee pay procedure manual among many more.

Employee pay procedure manual

It consists of subsections that outlines the way in which the business intends to supply the employees with payment for the services provided. The first subsection usually outlines the method of payment and expense reimbursement to the employees. This part indicates the method that the company has adopted in remunerating employees, say check payment or cash and the date of payment.

The section also provides the procedure for reimbursing employees for expenses incurred on the behalf of the company. The second section contains details regarding additional compensation if any. This may arise from employee’s service rendered outside the normal paying department (University of Georgia system, 2011). The next sections consist of overtime and compensatory time, expenses and other charges and job staffing process.

The above sections of the employee pay procedure manual provide information essential for developing remuneration manual for a typical organization. All the human resource manager need to do is to consider the stipulations of the labor laws and come up with a pay procedural manual that safeguards the interest of the company and the employees (Virginia, 2012).

Outline of sections

1. Accounting principle and definitions

This section deals with generally accepted accounting principles. This includes financial accounting and reporting. It has some subsections that outline how the business can comply with accounting standards. (Sheridan, Kratochwill and Bergan, 2013).

2. Chart of accounts

It consists of subsections which are used in coding scheme for accounts. The system is well designed to allow standard report. Chart account has some subsections. The subsections consists of, funding source code, departments, project indicator, general ledger account and budget period (Hunt, 1994).

3. Purchasing and contracts

It has subsections that consist laws, regulation and policies that govern the business. It has some section that deals with on how to request for purchases. It provides the forms and procedures about the requirement for purchasing the administration expenses.

4. Travel

This section provides rules and regulation on the workers who want to travel away from headquarters. The rules provide a degree of uniformity from the various institutions. It has subsections, that deal with expenses that are reimbursed to for official purposes.

5. Employee pay procedure manual

6. It consists of subsections that outlines the way in which the business intends to supply the employees with payment for the services provided. The first subsection usually outlines the method of payment and expense reimbursement to the employees.

7. Accounts payable

Accounts payable are just similar to the procurement process. The section ensures the fund is budgeted for and purchase order is issued for the goods. In this process, the payment will be made in the bank if it is in cash while debited in payable account. Capitalization

This section helps to provide an implementation of requirement of reporting. It includes asset category, methods of depreciation, capitalization thresholds and other classes of expenses.

8. Budget process

It is a section that describes the procedures which develops the requests of the annual budget, and processes for making adjustments in the budget annually.

9. Banking and investments

This section establishes and give descriptions on accounts of banking and investment. It helps to manage bank accounts, and to make investments of funds subject to restrictions of laws set.

10. Accounts receivable

This provides a brief summary of the amounts receivable. Accounts receivable help to minimize losses

11. Inventory

It deals with laws on complying with state law to provide the insurance purposes. This helps to maintain control of assets

12. Data governance and management

This section deals with all matters of government.

13. Financial management and information system

This section states that the business must have a financial management system to perform daily finance.

14. Agency finance

This section guides, business I matters of fiscal agents for agency of funds.

15. Enterprise auxiliary funds

These are activities that provide direct and indirect services.

16. Audits

The mandate of audits is to ensure funds are handled well and provide assurance of financial engagement.

17. Affiliated organization

The section describes the minimum requirement that an organization must have with the affiliated businesses.

18. The funds for repairing and rehabilating projects managed by organizations

These are funds used in maintaining the projects of an organization.

19. Miscellaneous expenses.

This section covers small expenses which resulted from fiscal affairs and procedural forms

20. The reports required

It provides the reports that need to be submitted daily.

21. The programs of studying abroad

This applies to organizations that have policies to and requirement to study abroad.

22. Stimulus funds for federal

These are plans to revitalize national economy.

23. The liability management and public private venture

This section allows implementation of the strategic plan. Therefore, organization must comply with all guidelines to allow periodic audits.

Proposal

The success of an organization depends on its ability to manage its expenses in an effective manner. For an organization to bev successful in the long-term it must demonstrate that it is able to provide its employees compensation that is commensurate with their efforts. As a result, the manual is an important document because it will contribute to a more enhanced understanding of the things that are happening in the society and the effective steps that sould be taken in order to ensure that the financial process in an organization is handled in an effective manner.

The manual will address gaps in the market. A lot of small and medium-sized enterprises do not understand the importance of making an informed decision about their finances. For instance, some employees do not know that they should be reimbursed for any personal expense that they incur in the process of serving their employer. As a result, the manual will have a significant impact in the society.

Furthermore, the manual will focus on all the key aspects that concern the proper management of organizational finances. As you can see fromm the outline, the manual will provide an indepth guideline that can enhance the management of public finances if they are properly used. In addition, it is important to ensure that all the information that is contained in this manuals is read and shared widely. The manual will be instrumental for startups who are trying to create an effective system for managing their financial services.

The decision to focus on the financial manual was informed by the need t ensure that startups embrace and develop effective financial management procedures. The main reason behind the failure of businesses can be linked to a faiure to effectively manage their finances. Consequently, this manual has a real and effective application in the society.

Letter

Dear Sir/madam,

The manual will contain a wide range of information ranging from the simplest accounting principles to the most complicated financial processes. The decision to embrace such a wide scope ahs been influenced by the desire to create a manual that is comprehensive and can be the ultimate guide to any type of business. Although the target audience is a small and medium sized enterprsie, I believe that even large corporations will learn a lot from the contents of this manual.

The manual will also explain all possible expenditures that can take place in a normal organization and the responsibilities of the people involved. For instance, the issue of travel is important in providing an effective explanation of the issues involved. Also, it covers the finances that are relevant for public organizations. For instance, the use of federal funds has been addressed. Public and private organizations have different guidelines for some expenses. Private organizations amy have unique policies that are tailored to suit the nature and culture of the organization. In contrast, all public organizations are expected to act in a manner that is consistent with the law.

Furthermore, the manual has addressed the emerging public and private ventures. Covering this area demonstrates that the strongest thing about this manual is that it is relevant to the modern business environment. The relevance ensures that it will be used for a prolonged period. The wide scope also means that any organization from a church to a big technology company can learn something from it. As a result, it fulfills oned of the most important elements of a manual, providing comprehensive information.

I strongly believe that this manual contains material that is relevant to the modern organizations.

Thank you.

Employee pay procedure manual Brochure

Overview of the contents in the manual

The manual has mainly focused on the manner in which businesses intend to supply employees with the requisite payment for the services that they have provided. This part is divided into two sections. The first section has outlined the method of payment and the process of reimbursing employees. The section has provided for the selection for a payment method such as a check or cash. The second section addresses the procedure that should be followed when reimbursing employees for the expenses that they may have incurred while serving the organization. Figure 1 shows a payroll wage management process while figure 2 shows someone handing in check. The manual provides an opportunity for other people to understand these kind of processes. In addition, it has addressed a wide range of financial issues that have a material impact in both public and private organizations.

Fig 1: (The hardshop, 2015)

Fig 2 (Gobankingrates.com, 2015)

Major Procedures

The financial procedure are informed by common sense, a sense of ethical responsibility and fairness. For instance, it is important to ensure that employees are not forced to use their personal resources in pursuit of a company objective without being reimbursed. Such procedures recognize that oragnizations and employees are distinct individuals with unique needs and objectives. Figure 3 demonstartes the complex financial practices that happen within an organization. In addition, it reflects an understanding that employees have a moral and ethical responsibility to use the company finances and respurces in the prescribed manner. In public organizations, employees are serving members of the public while private organizations hold the stakeholder’s resources in trust. The manual has provided the key procedures that should be embraced in order to ensure that these resources are managed in an effective manner. The manual has also addressed the budget process and the investsments that an organization can make. The wide scope means that every person who comes into contact with money will benefit from this manual. Even an individual investor can learn a lot of valuable financial information that will enable them to make more informed decisions.

Fig 3: (Sunbusrtsoftwaresolutions, 2015)

Major Benefits

The employee procedure pay manual offers a lot of benefits to any finance professional and any person who wants to develop a better understanding the financial procedures that should be used in the society. In addition, all the key concepts have been clearly defined. As a result, it is easy for any employee to understand the information that is contained in the manual even if they do not have a financial background. Also, the manual has addressed the financial practices that should be followed in different industries. As a result, this manual should be made an essential read for any employee who interacts with money. Human Resource managers can also use this manual when dealing with cases involving financial impropriety. Understanding the key financial concepts that are contained in this paper will enable employees to understand their rights to handle the company finances in a more effective manner.

Author information

Tierra Sanders is a student at AIU. She has a strong understanding of financial information is engaged in a process of continual learning on the subject. The manual is a product of her strong theoretical grounding on the subject and a extensive reaserch skills.

References

Gobankingrates.com.(2015).Paycheck.Retrievedfrom http://www.gobankingrates.com/personal-finance/7-paycheck-laws-boss-could-

Hunt, G. J. (1994). A procedural manual for the large-scale rearing of the biting midge, Culicoides variipennis (Diptera: Ceratopogonidae). ARS (USA).

Sheridan, S. M., Kratochwill, T. R., & Bergan, J. R. (2013). Conjoint behavioral consultation: A procedural manual. Springer Science & Business Media.

Sunbusrtsoftwaresolutions.(2015).Payrollwagemanagement. Retrieved from