Project Charter 6 - 8

TopGear Corporation Project Charter

Project Name: Cargo Tracker

Project Description: GPS

Department(s): Management/Marketing/IT/Engineering

Focus Area: Electronics

Product/Process: GPS Cargo Tracker

Schedule: 2 months

Estimated Budget: 3 million

Current Date: 7.13.15

Project Stakeholders

Document Owner(s): Stakeholders	Project/Organizational Title	Internal or External
Jerry Lawson	IT Tech	External
Sara Jenkins	Procurement/Acquisition	External
Melissa Grant	Project Management/Engineer	Internal
Mike Green	Marketing/Engineer/IT Tech	Internal

Stakeholder Description:

Stakeholder Role	Name	Level (high/mid/low)	Subject Matter Expert
Sponsor	Samsung	High	Electronics
Sponsor	Garmin	High	GPS
Client	Wal-Mart	Mid	Sales
Client	Best Buy	Mid	Sales
Project Manager	Jim Young	High	Leadership
Associate	Carlos Tate	Mid	Engineering
Team member	Jerry Lawson	Mid	IT
Team member	Mike Green	Mid	Marketing
Vendor	Academy	Mid	Sales

Describe in a few sentences each stakeholder’s involvement on the project. The purpose of this section is to provide the reviewer with a quick summery of all identified stakeholders and their involvement. Make sure to include everyone indicated from the scenario.

Jim Young currently serves as a department supervisor for two business units. Prior to this role, he worked as an electrical engineer for the company. He has worked on many of the development projects as a team leader and helped to innovate some of the company’s existing devices. People in his business units speak highly of his leadership and coaching style. Though Jim has worked on project teams and supervised functional departments, he has never acted as the project manager before. He knows there are a lot of moving parts in managing a project. Jerry Lawson has an MS in computer science and several IT certifications as well as 6 years with the company. He will serve as the IT Tech for the project. Sara Jenkins has a lot of procurement and acquisition experience, but also has an engineering background. She earned an MBA and a BS in electrical engineering and has been with the company 4 years. Sara will handle all acquisitions for the project. Melissa Grant has done business analysis, quality assurance, and risk management, but also has an engineering background. She has an MSM in project management and a BS in electrical engineering as well as 6 years with the company. Melissa will handle the risk management part of the project. Mike Green, a technician who previously worked in the public relations and marketing department has done a lot of hands-on electrical work and testing. He earned a MBA in marketing and two undergraduate degrees in electrical engineering and IT management. He also has been with the company for 5 years. Mike will handle the marketing for the project.

1.Project Charter Purpose

Expand product manufacturing in Kenya and the East African Region

2.Project Executive Summary

TopGear Corporation has a 3 year plan to expand its motor vehicles manufacturing operations in Kenya and the East African region. The project is aimed to increase operations and capture the growing middle class market that has exhibited higher demands for motor vehicle. There is insufficient historical data to rely on to assess the progress of the project making it difficult to improve on project management. The money has been overstated to cover for the expected risks and delays and any other unforeseeable event. This also lowers significant confidence levels in the management of money to be spent on the project. Many of the risks involved are beyond the management of the project itself as they are due to prior state plans and visits that will be made to the country, Notable being the visit by the US president, Barrack Obama. It is, however, expected that the project will experience slight delays than it ideally should.

3.Project Overview

Our manufacturing plants in Kenya do not satisfy the growing demand for our goods in this fast growing economy experienced in the country and the East African region. Operations have to be expanded soon enough to meet the growing demands and also to maximize on the market share.

4.Project Scope

4.1 Goals and Objectives

Goals	Objectives
The project will create increased operations in Kenya.	Build a complete factory capable of handling a complete line. Drive low cost sourcing for the group. Lead thinking in process design for complete line operations. Establish strong industrial operations in Kenya.

4.2 Department Statements of Work (SOW)

Departmental SOW	Owner/Prime	Due Date/ Sequence
Plant Operations		31st/12/2017
Procurement		16th/4/2016

4.3 Organizational Impacts

Organization	Impact to participation of Organization
M.P Sigh Construction Limited	Provision of construction materials
Daturo and Co. (Legal services)	Follow up of legal requirements
NEMA	Ensuring compliance to environmental standards

4.4 Project Deliverables

Milestone	Deliverables
Plant construction	Designed and constructed plant. New organization design and deployment. Local sourcing of components. Process and information flow design and installation
Commencement of operations	Project made to end of 2018 to build sustainability and deliver on targets on equipment delivery and key learning. Build a one company culture in Kenya. Build end of line and tooling capabilities in 2017 and labelling in 2018.

4.5 Deliverables Out of Scope

· Market operation sales in Kenya.

· Strategic sourcing activities in Kenya.

4.6 Project Estimated Costs and Duration

Project Milestone	Date Estimation	Deliverable(s) included	Confidence level
Plant Construction	23/12/2017	Designed and constructed plant. New organization design and deployment	High High
Commencement of operations	13/6/2018	Project made to end of 2018 to build sustainability and deliver on targets on equipment delivery and key learning. Build a one company culture in Kenya	High Low

5.Project Conditions

5.1 Project Assumptions

· Project will deliver according to the initial/original case.

· IS and processes at regional level are implemented.

· We will continue to create strong synergies with market operations and strategic sourcing.

5.2 Project Issues

Priority criteria

1- High-priority/ critical-path issue; requires immediate follow-up and resolution.

2- Medium-priority issue; requires follow-up before completion of next project milestone.

3- Low-priority issue; to be resolved prior to project completion.

4- Closed.

#	Date	Priority	Owner	Description	Status and Resolution
1	Mixed dates	Medium		Delivery of material during days of diplomatic visits.	Workers could be made to work overtime to cover lost time.
2	Between 4th January, 2018 and 13th June, 2018	Closed		Issuance of Licenses	No action can be taken as there are fixed laws governing issuance of licenses.

5.3 Project Risks

#	Risk Area	Likelihood	Risk Owner	Project Impact-Mitigation Plan
1	Delivery of raw materials for construction	High	Global Entrepreneurial summit and 7 other diplomatic functions that will see access roads closed for a combined total of 45 days or more.	Workers work overtime to make up for lost time.
2	Approval of licenses and commencement of operations	Medium	Kenya Law has set periods of time for such issuances and process cannot be hurried	Not applicable

6 Project Structure Approach

[Replace this text with a description of how the project will be structured and what approach will be used to manage the project.

· What are the dependencies of the project?

· How will you plan and manage the project?]

7 Project Team Organization Plans

Project Team Role	Project Team Member(s)	Responsibilities
[Role Title]	[Name(s)]	[Replace this text with a description of the role responsibilities.]

8 Project Milestones

Milestone	Deliverable
[Name of document/reference]	[Description with available hyperlinks]