The CHENSCAN project charter documents and tracks the necessary information required by decision maker(s) to approve the project for funding. The project charter should include the needs, scope, justification, and resource commitment as well as the project’s sponsor(s) decision to proceed or not to proceed with the project. It is created during the Initiating Phase of the project.

The intended audience of the CHENSCAN project charter is the project sponsor and senior leadership.

project And Product Overview

The New York City Department of Transportation Pavement Maintenance Operations (PMO) will proceed with a pilot program employing the CHENSCAN towed array in September of 2015 until August of 2016. The pilot program area will be located in Flushing, New York and will target specific problematic road surfaces.

Justification

Business Need

An accurate survey of pavement conditions is lacking for the PMO. Consequently, materials, human capital, budgets, funds allocations, safety, and customer satisfaction are all below satisfactory standards.

Public and Business Impact

CHENSCAN will benefit the public by providing timely and quality maintenance of pavements that ensure safe and comfortable driving conditions. Businesses will also benefit due to increased traffic and safer cargo carrying conditions.

Scope

Objectives

The objectives of the CHENSCAN project are as follows:

· Provide accurate, real-time pavement surface analysis

· Provide interactive dashboard to harvest CHENSCAN data and make the data actionable

· Show substantial savings in cost and time for PMO pavement maintenance projects resource allocations.

High-Level Requirements

Req. #	I Requirement Description
1	Secure PMO Senior Leadership Buy-in
2	Deploy CHENSCAN Team to the target area
3	Execute 12 month pilot program
4	Secure Senior Leadership Buy-in for the next four years

Major Deliverables

Major Deliverable	I Deliverable Description
CHENSCAN Towed Array	Pavement surface analyzer with real-time data upload
CHENSCAN Data Analysis Software	Graphical and numerical representations of pavement surfaces with required resource analysis for maintenance

Boundaries

CHENSCAN and the CHENSCAN software package are used as an interactive, real-time, diagnostic platform that precisely maps road surfaces to within two millimeters and then leverages that data to allocate resources e.g. human capital, materials, funding, and budget plans. CHENSCAN is not designed to be used vertically, over non-traffic areas, over liquid, or biological constructs.

Duration

Timeline

Budget estimate

During the 12 month program, CHENSCAN will cost PMO $1,505.332. Years two and three will be identical in cost with years four and five increasing by 2% to $1,535,429. Please see Appendix A.

Assumptions, Constraints And Risks

Assumptions

1. CHENSCAN will collect onsite data and upload directly to the CHENSCAN data analysis software on PMO provided IT platforms.

2. It is also assumed the PMO will also indemnify CHENSCAN operations overall for the entirety of the pilot phase.

Constraints

This section identifies any limitation that must be taken into consideration prior to the initiation of the project.

1. Senior leadership buy-in is key to this project and the PMO’s budget is highly constrained at present.

2. Startup costs not borne by the PMO will be $65,000 to create the three prototypes for the project.

Risks

Risk	Mitigation
Traffic Congestion	Conduct Operations at non-peak times
Data Loss	Provide Multiple Communications Redundancies
Software Incompatibilities	Provide joint team of PMO and CHENSCAN software experts to address problems
Force Majeure	Prepare alternate timelines and schedule in the event of natural disasters

communication

Stakeholders (Internal and External)

1. Internal stakeholders will consist of senior PMO management, New York City Department of Information Technology (DOIT), New York City Police Department (NYPD), and the Mayor’s Office of Technology and Innovation.

2. External stakeholders include the public of New York City specifically Flushing, and investors.

project Charter approval

The undersigned acknowledge they have reviewed the project charter and authorize and fund the CHENSCAN project. Changes to this project charter will be coordinated with and approved by the undersigned or their designated representatives.

Signature:		Date:
Print Name:	Bill DeBlasio
Title:	Mayor
Role:	Senior Champion

Signature:		Date:
Print Name:	Lori Ardito
Title:	DOT Commissioner
Role:	Project Champion

Signature:		Date:
Print Name:	Cordell Schachter
Title:	Chief Technology Officer
Role:

APPENDIX A: COST BREAKDOWN

APPENDIX B: KEY TERMS

The following table provides definitions for terms relevant to this document.

Term	Definition
CHENSCAN	Towed pavement condition assessment array
CHENSCAN Analysis Software	Analyzes data from the CHENSCAN device to provide actionable information for resource planning and allocation
Pavement	Road surfaces used by normal vehicles within an urban setting.
IT Platform	Information Technology hardware and communications equipment

8/1/20158/31/20169/1/201512/1/20153/1/20166/1/20168/1/2015SENIOR LEADERSHIP BUY-IN9/1/2015DEPLOY CHENSCAN TEAM11/30/2015 - 4/30/2016WINTER INTERVAL9/2/2015 - 11/29/2015PHASE ONE DATA COLLECTION5/1/2016 - 7/31/2016PHASE TWO DATA COLLECTION8/3/2016PRESENT FINAL ANALYSIS TO SENIOR LEADERSHIP10/29/2015PRESENT PHASE ONE ANALYSIS TO SENIOR LEADERSHIP

7/1 12/30 9/1/2015 12/1/2015 3/1/2016 6/1/2016 7/29/2015 SENIOR LEADERSHIP BUY-IN 7/29/2015 DEPLOY CHENSCAN TEAM 7/29/2015 - 8/5/2015 WINTER INTERVAL 7/29/2015 - 8/5/2015 PHASE ONE DATA COLLECTION 7/29/2015 - 8/5/2015 PHASE TWO DATA COLLECTION 7/29/2015 PRESENT FINAL ANALYSIS TO SENIOR LEADERSHIP 7/29/2015 PRESENT PHASE ONE ANALYSIS TO SENIOR LEADERSHIP

Project Role

Proposed Time

Allocation

Time Allocation

Breakdown (days)

Annual Total

Comp.MonthlyWeeklyDailyHourly

Total Project Cost

for Personnel

Project Leader25%130 $ 100,000.00 $ 8,333.33 $2,083.33 $268.82 $ 33.60 $ 34,946.24

CHENSCAN Expert100%260 $ 95,000.00 $ 7,916.67 $1,979.17 $255.38 $ 31.92 $ 66,397.85

Project Manager75%180 $ 80,000.00 $ 6,666.67 $1,666.67 $215.05 $ 26.88 $ 38,709.68

Analyst II100%260 $ 70,000.00 $ 5,833.33 $1,458.33 $188.17 $ 23.52 $ 48,924.73

Analyst I 50%130 $ 62,000.00 $ 5,166.67 $1,291.67 $166.67 $ 20.83 $ 21,666.67

Administrative Position50%130 $ 42,000.00 $ 3,500.00 $ 875.00 $112.90 $ 14.11 $ 14,677.42

Total Personnel

Costs $ 225,322.58

CHENSCAN COSTSQTYPrice EachTotal Cost

CHENSCAN 3 $ 340,000.00 $ 1,020,000.00

VEHICLE (CITY PROVIDED)4 $ 20,000.00 $ 80,000.00

CHENSCAN MAINTENANCE3 $ 60,000.00 $ 180,000.00

TOTAL COST $ 1,280,000.00

computer science

TABLE OF CONTENTS

During the 12 month program, CHENSCAN will cost PMO $1,505.332. Years two and three will be identical in cost with years four and five increasing by 2% to $1,535,429. Please see Appendix A.

Assumptions, Constraints And Risks