HRM PROJECT PROPOSAL

Human Resources Information Systems

Human Resource information System (HRIS) is software that intersects human resources (HR) with information technology in such a way that the HR activities happen electronically. Businesses use this software to carry out activities such as accounting, payroll and management. HRIS systems enable an organization to manage the costs related to human resources more effectively and manage them without allocating many resources (Kavanagh, Gueutal & Tannenbaum, 2010). In human resources, the system increases the efficiency during decision making. An individual who intends to acquire a HRIS should consider several factors such as the objectives of the firm, security, functionality and implementation.

As the owner of the firm, I choose Employee Information Systems. This system helps to maintain information of every employee in an organization for reporting and decision purposes. This system contains the human resource profile records. The employee profile contains information about the employee such as name, marital status, citizenship, and education status. The profile may also contain organization-related information such as employment history, salary rate and retirement. Another important feature of the employee information system is the employee’s skills inventory. It contains information of the employee such work preferences, special skills and interests.

The employee information system is important in various ways both to the organization and to the employee. First, it reduces the workload of the human resource. Second, the retrieval of information is fast and accurate. Thirdly, the system is convenient since the information is automatically arranged in a specific order (Kavanagh & Thite, 2009). The system is also advantageous to the employee. The employee is able to update his/her information with ease unlike when using paperwork. The two vendors that offered the employee information system were My HR Software (Assistant, 2015) and Employwise (Solutions, 2015). The vendors were similar in one way and different in another. Both Employwise and My HR Software offered services such as benefits management, employee database, self-service portal, employee life-cycle management, notifications and performance retrieval. I selected Employwise other than My Hr Software due to a couple of reasons. First, Employwise had an attendance management service while the other company sis not. The attendance management tool enables the company to keep a register of the employees present and those absent.

Another distinguishing feature that Employwise had was that it offered training management tool. The tool will be beneficial to the company as it will reduce the workload of the training manager. Employwise also had the recruiting management tool that would help greatly during the time of promoting employees. In addition, My Hr Software did not have the succession planning and vacation tools. On the other hand, Employwise had the tools thus making them the perfect choice. From my point of view, Employwise offered more services than My Hr Software, this implies that even though the prices offered by these vendors were almost the same, Employwise was relatively cheaper due to the extra tools they offered.

In conclusion, Human Resource Information system is an essential part of every business. The manager of a firm should understand that there exist many types of HRIS and he/she should be careful when selecting one. The entrepreneur should consider functionality, security of the information and objectives of the firm before acquiring an HRIS. The manager should understand that terms of the various vendors vary therefore he/she should be keen to make a wise choice.

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