Risk Assessment Continuation

Worksheet: The Project Charter

Project Name: Burlington District 301 – Powering Forward End Users

Project Manager:

Project Tracking Number: 00562431 - 15

Date: 7/3/2015

Project Justification:

In District 301, the schools lack network infrastructure or sufficient end user devices to support 21thcentury learninginitiative, which include common core standards and digital curriculum.The “Powering Forward End Users” project will deliver the district with a network infrastructure and end user devices to address the ongoing concerns.

Overview of Deliverables

Specific Project Objectives and Success Criteria

· For including the regular feedback and recognition, create an overall workspace culture.

· For assisting departmental recognition activatesit’s generated various tools,guidelines.

Project cost:

Based on the existing current network infrastructure and existing end user devices, the initial projectedfinancial numbers for this project will be approximately $35,500,000. Below is an estimated expected cost broken down for project “Powering Forward End Users.”

Network infrastructure equipment: $ 16,500,000

Wiring core infrastructure cabling: $9,500,000

End user devices and equipment: $9,500,000

Primary Stakeholders and Roles

Project Manager

Responsibilities:

She develops & maintains the project plan i.e.implementation,resourcing, work plans, etc.and he also monitor project progress, &make surethat the projects are finished on time &within budget.

Stakeholders

Role: Directors and Managers

Responsibilities:

The Stakeholders will work together with the Product Manager Invoiceapprehension or issues affecting the success of the projects.

Business Analyst

Responsibilities:

The Business Analystsinterpret,analyze, interpret, &business document rules and complete all the requirements for technical systems. as well as, they support in integration, support the development of training material&user acceptance testing, contributed in the improvement of systems, andgives post-implementation support.

Key Assumptions:

· Attention &Support will be provided by the Project manager and Project Steering Committee

· Make sure that Charter Resources will be completelyavailable to the adequately staff the project

· Resources will be completely available for supporting to the new network infrastructure andthe client devices.

· Only Managers andDirectorswill have access to Cognos.

Signatures —the following people agree that the above information is accurate:

· Project team members

· Project sponsor and/or authorizing manager(s):

Worksheet: Project Scope Statement

Project Justification

District 301 requiresthat every school site has a minimum of one computer lab that containing 30 desktop computers. With the beginning of 21st Century education initiatives, Common Core State Standards, and the Smarter Balanced Assessment systems, school District has a requirement to give additional technology right to use for its student population. At the end of the 2015 calendar year there are requirements to provide an additional technology for the student’s.The technology used by the present network infrastructure in the campuses will not support the wired and the wireless network apparatus.

Overview of Deliverables

The Going Digital project deliverables contains the following points:

· The edge and core network electronics that will support 10 Gbps speeds at each and MDF&IDF.

· At all campuses10 Gbps single mode fiber from the MDF to every IDFs

· Newchannel andconduit that will allow for 40% growth.

· Network switches with 1 Gbps speeds and it will allow for 20% growth (open ports for additional drops).

· The Redundant network placed in the District Office Data Center which supports 10 Gbps speeds for the , District Office IDFs ,server connectivity, and core equipment connectivity.

· For the management of the network there are two software’s

1. Network configuration

2. monitoring software

Specific Project Objectives and Success Criteria

The District have tomake an agreement with the vendors for the completions of the two phases one is Edge and Core Network Infrastructure Electronics phase and another is Network Cabling Infrastructure and Pathway phase of the Going Digital Project. Different contracted employees and the school staff may also make an agreement for supporting these two phases.

After completing the following points the the project will be considered as

1) The District signs off on the vendor project deliverables from Edge and Core Network Infrastructure Electronics phase and Network Cabling Infrastructure and Pathway phase of the Going Digital project.

2) The training has completed for all the new devices in every school sites.

3) All new student devices and carts have been deployed.

4) All new teacher devices have been deployed.

Primary Stakeholders and Roles :

Project Sponsor

Project sponsor Provides executive team that givesapproval and sponsorship for the project. Has budget rights for the project and are the main stakeholder and recipient for the project deliverables.

Project Owner

Project owner makes policy definition to the Project team. She resolves all the issues regarding the projects, makes final decisions across functional area and overall organization. The project owner will work directly with the projectsponsor on all policy clarification.

Project Manager

Project manager provides overall management to the project. Project manager has to work in different areas:

1) Accountable for establishing a Project Charter

2) developing and managing the work plan

3) securing appropriate resources

All team members report to the project manager.He Handles all project administrative duties, interfaces to project sponsors and owners and has overall accountability for the project.

Stakeholder

Key provider of requirements and recipient of project deliverable and associated benefits. Deliverable will directly enhance the stakeholders’ business processes and environment.

Key Assumptions:

The following assumptions will make in order for the going digital project to be successful:

1) Support and attention will be provided by the Project Sponsor and the Project Steering Committee.

2) Make sure the overall budget for the project will remain $35,500,000 as mention in the Project Charter.

3) Make sure that Charter Resources will be completely available to the adequately staff the project.

4) Resources will be completely available for supporting to the new network infrastructure and the client devices.

Signatures—the following people agree that the above information is accurate:

· Project team members:

· Project sponsor and/or authorizing manager(s):

_______________

*Appendices (Needs Analysis/Feasibility Study Notes, Detailed Work Breakdown Structure, Preliminary Schedule, Preliminary Cost Estimate, Sample Deliverables, Background Memos/Reports, Organization Chart of Project Team, others as needed).

Worksheet: Work Breakdown Structure

Justification

Since the Powering Forward End Users is an official project of Burlington District 301 has begun, the projects activities need to be identified in order to determine their priorities. Project activities will be drawn from the Work Breakdown Structure developed for this project. The purpose of creating project activities is to give guidelines on priorities and rank activities that require most attention in order to enhance deliverability.

Overview of Deliverables

Project activities for Powering Forward End Users

Powering Forward End Users

Closeout

Control

Project Initiation

Planning

Execution

Specific Project Objectives and Success Criteria

The objectives of WBS that will determine the success of the project include the following

· Assigning specific duties to each stakeholder

· WBS determines when a task executor is supposed to move to the next step

· WBS is enhance formal and effective communication during the project delivery hence increasing efficiency

· Powering Forward End Users will be considered a success when the receiving end accept and start using the system.

· The project will be considered a success when stakeholders show and report satisfaction through written formal confirmation.

Primary Stakeholders and Roles:

Project sponsor

Project sponsors will be involved in with WBS. Sponsors will provide resources to this project and they need step by step report on the progress of the report. WBS makes the project official and presentable to the sponsors. Sponsor will also approve the WBS.

Project Owner

The project owner is responsible for making the Working Breakdown Structure (WBS). Drawing from the project scope and charter, she will develop a WBS with deliverables highlighted in the scope and charter.

Project Manager

The project manager prepares the WBS. He/She is responsible for step by step activities of the project and has a mandate to develop a WBS specific to the project. The project manager should provide the timeline he/she thinks the project will effectively complete.

Stakeholder

Stakeholders are motivators of why the project is developed. The duties involve raising concern when they feel they have any issue they need to be solved.

Key Assumptions:

The following assumptions will make the WBS effective

· Develop custom and logical WBS activities

· Document the number of activities in each level

· Ensure every activity is consistent and relevant to the project

· Ensure that the WBS give enough time for specific projects

· Ensure that the WBS has working plan budget

Worksheet: Project Scheduling

Justification

PERT/CPM

In an effort to try and complete the Powering Forward End Users project, the Program Evaluation Review Technique (PERT) is adopted as a project management tool that schedule, organize, and coordinate tasks. Using PERT, project activities are illustrated through graphics and directional labels to represent tasks of the project. Tasks are sequenced according to a task that will come earlier and a task that will come later. The importance of project scheduling in this diagram is to enhance parallel and concurrent tasks scheduling. During project scheduling, the time and resources allotted to the task are indicated. The aim of project scheduling using PERT/CPM and Gantt Chart is to provide directional flow of the project activities considering the deliverables.

Overview of Deliverables

Project scheduling for Powering Forward End Users

Activities for evaluation and review methods

Project PERT/CPM

Gantt chart

2015

2015

Jan

Feb

March

April

April

May

July

2015

Milestone 4

6/6/2015

Milestone 3

Milestone 2

Milestone 1

1/2/2015

47 days

Task 10 Closeout

25/5/15 – 5/6/15

10 days

Task 9 Testing

17/5/15 – 23/5/15

6 days

Task 8 Installation

1/5/15 – 14/5/15

13 days

Task 5 Material Acquis.

9/4/15- 29/4/15

20 days

Task 4 Contact Vendor

24/3/15 – 7/4/15

13 days

Task 3 Resource plan

8/3/15 – 24/3/15

14 days

Task 2 Framework

1/3/15 – 6/3/15

7 days

Task 1 Project plan

1/2/15 - 28/2/15

27 days

Specific Project Objectives and Success Criteria

The specific activities that need scheduling to enhance completion of the project include:

· Determining whether to adopt the PERT/CPM or Gantt chart

· Identifying and attaching resources and time to project activities

· Identify the sequence in which projects are completed

· Identify and clearly demonstrate the dependencies within the project

Primary Stakeholders and Roles:

Project sponsor

The role of the project sponsors is to receive the project scheduling program for information on the time the project will take. The project sponsors are allowed to review and recommend changes to the developed project scheduling to make it custom.

Project Owner

The project owner is responsible for creating the project scheduling using the PERT or Gantt chart but the former is preferred. The project owner will delegate creation of this chart to make it an official project guide.

Project Manager

The project manager is responsible for creating and preparing the project scheduling chart. He/she is responsible for outlining project dependency/independence activities in the PERT and Gantt charts.

Key Assumptions:

The following assumptions will assist in foreseeing the effectiveness of the project scheduling.

· Choosing between the PERT and CPM, the PERT is preferred over the CPM

· Creating both the PERT and the CPM of the project

· The Gantt chart and the PERT chart are the two best charts used in project management

Worksheet: Project activities planning consultant

Justification

The Powering Forward End Users project has been proposed and the proposal has been approved. The project plan has been developed and approved. The next valuable resource that this project need is a detailed activity plan, scheduling, sequencing and timing. Activity plan is important because it assists in reviewing the scenario of entire project. More importantly is the expert project manager specializing in scheduling. The activity schedule expert will assist in developing the Powering Forward End Users project’s executable activity. Due to the significance and formality of the project, the scheduling expert offer consultative guide for the success of the present project. Therefore, choosing an expert requires interviewing the once candidate for qualities required to become the project activity planning, sequencing and scheduling task.

Overview of Deliverables

Interview process and questions for the project activities expert consultant

An advertisement about the expert required for consultation in this project will be sent out to relevant target companies known for offering project management consultation services. Individual or independent consultants will also be invited to apply. After the applications are received, the interview date will be scheduled for top 3 competitive applicants selected from their received application documents. The project scope and project plan will be sent to qualified applicants who will be called to the interview. The purpose of making the project available to them is to ensure that the get the overview of the project needs and develop prior solutions to the same. During the interview the following questions will be asked. These questions are arranged in categories.

Technical skills

What software technology do you use when you are completing developing activity plan for your client?

What software technology will you suggest for Powering Forward End Users project?

Is the software technology you have decided available for this project? Does it have a cost of using it?

General questions

What is your approach to the Powering Forward End Users project plan activities?

Why would we need an activity plan?

How do you handle politics with your work?

Do you think putting a deadline to developing a project activity plan is necessary?

What will you require from us to ensure a successful consulting relationship?

Specific expert interview Objectives and Success Criteria

The specific interview objectives for the need for hiring an expert consultant for activity plan include:

· Getting expert guide from the independent project activity planning consultant

· Determining the specific deliverables for the current project plan activities

· To hire an expert consultant who is willing to develop a positive relationship with the project stakeholder

· To determine the resources required for creating a useful and resourceful project activity schedule and sequencing.

Primary Stakeholders and Roles:

Project Owner

The project owner will be responsible for determining the need for the activity scheduling expert. She/he will determine the scope of the project scheduling expert. The project owner will liaise with the project manager to hire a qualified expert.

Project Manager

The project manager will be responsible for the hiring process of the expert scheduling consultant. The manager will delegate the advertising and sending invitation of the interview to qualified candidates. The manager will also be part of the selection panel that will interview and select the highest qualified consultant.

Key Assumptions:

The following assumptions will guide the success of hiring a scheduling expert:

· The formal nature of this project calls for the formality processes including expert hiring process

· There is need to hire activity scheduling expert with knowledge of prioritizing activities

· Professional scheduling and activity planning is considered cost effective

· Formal activity plan will ensure adequate planning process for delivering above expectation for this project.

Worksheet: Project Activities

Justification

Since the Powering Forward End Users is an official project of Burlington District 301 has begun, the projects activities need to be identified in order to determine their priorities. Project activities will be drawn from the Work Breakdown Structure developed for this project. The importance of project activities is to help map the project life cycle, to identify the time and resources each activity will use. The purpose of creating project activities is to give guidelines on priorities and rank activities that require most attention in order to enhance deliverability.

Overview of Deliverables

Project activities for Powering Forward End Users

Activities for reviewing, revising, and approving work

· Project phases