Professional writing

Proposal Letter

Dear Mr. Mayor,

Following this coming annual festival, I hereby wish to invite you to deliver a speech at the meeting. Slotted for a date to be communicated to you, the festival is intended to persuade the employees into realizing the opportunities around them. In this regard the speech is expected to inspire them to coming up with ideas for generating revenue to help the public. Considering that, the environment nurtures their individual development I think it is important that they are made aware of that fact. In addition, I think it is necessary that the audience acknowledge that most people pretending to offer charity are not usually straightforward. Majority of them attend such charities with shut off notices. The speech would directed at the general public, employees as well as any other individual seeking assistance from the agency in any other capacity. It will therefore, be structured in a way that is relevant to the mentioned groups.

Formal techniques will be used in gathering information as regards to the subject as the entity is a respectful business organization. Within this context, the intended audience would be made to understand that the agency is not in a position to help the public financially. Consequently, it is the mandate of every member of the community to try to generate money in order to help the needy in the society.

Posters and memos would be the most preferable medium for passing important messages accompanied by billboards asking the community to give donations heartedly. The reason for using these particular forms is that they are cheap to create and access quite a big size of the intended population. As a result, most of the residents in the community will receive the information.

In the speech, you could organize the message into three sections pivoted along the main agenda. The appropriate subsections that would be handled include ways of generating money such as carwashes and bakes sales. The other subsection would be discussing the ways of helping the needy, in which items such as food and financial assistance could be proposed to cater for their bills. Finally, given your honorary role in the face of the public I would appreciate if you reassured them of your commitment to their interests.