Urban Planing Term Paper
abdlla16
week9_mon_2015.pptxInformation to and from the Public
URBS 300
March 16, 2015
California Planning Foundation Scholarship
$1,000
Excellent academic record
Senior in 2015-16 academic year
500 word essay why planning is important to you, how scholarship will help, short- and long-term career goals
2 letters of recommendation
Demonstration of financial need
Due March 31, 2015
http ://www.csun.edu/social-behavioral-sciences/urban-studies-planning/california-planning-foundation-scholarships
Railway Association of Southern California Scholarship
2 undergraduate scholarships or $3,000
Enrolled in Fall 2015 in degree program related to rail transportation industry
Minimum GPA of 3.0
Interest in profession in rail transportation industry
Need a letter of recommendation and personal statement
Due March 30, 2015
http:// www.railwayassociation.org/scholarship.html
WTS: Ava Doner Memorial Undergraduate Scholarship
2 awarded: $4,000 or $6,000
Open to women only
Due in October, awarded in November
http://www.wtsinternational.org/losangeles//scholarships /
Association for Women in Architecture Foundation
$1,000
California resident or accredited California school
Due April 22
Application form, transcript, 2 sealed recommendations, personal statement, portfolio
Can be senior year
http://awaplusd.org/scholarships /
Pacific Water Quality Association
“Major of Study Related to Potable Water Quality Scholarship”
$1,000
Proof of enrollment
Essay on usefulness of education and how money will help
Transcripts
Application
Letter of recommendation
http:// www.pwqa.org/images/shared/scholarship_application.pdf
Mail-in, must be received by April 1, 2015
California Transportation Foundation: Bimla G Rhinehart Memorial Scholarship
$2,500
Dues April 1, 2015
Application, Essay, Letter of Recommendation, and Resume
http:// www.csun.edu/social-behavioral-sciences/urban-studies-planning/california-transportation-foundation
Information to and from the Public
Information to the Public
Goal
Provide unbiased information
Information to all participants
Hurdles
Press will maximize conflict
Internal pressures to “look good”
Certain groups will never trust
Internal approval processes are time-consuming
Goals for Communicating to the Public
Large Reach
Control of Message
Low Preparation Time
Low Monetary Costs
High Overall Effectiveness
Getting Information to the Public
| Method | Message Control | Public Reach | Cost | Prep Time | Feedback |
| Face to Face | |||||
| Presentation to Community Groups | High | Medium | Medium | High | High |
| Exhibits and Displays | High | Medium | Medium | High | Medium |
| Media | |||||
| Feature Stories/News Release | Medium | High | Low | High | Low |
| Media Interviews/Talk Shows | Medium | High | Low | Medium | Low |
| Media Kits | Low | High | Low | High | Low |
| Internet | |||||
| Information Repository (city website) | High | Low | Low | Medium | Low |
| Social Media | Medium | Medium | Low | Medium | Medium |
| Mailings | |||||
| Technical Reports | High | Medium | High | Medium | Low |
| Mass Mailings/Newsletters | High | High | High | High | Low |
| Newspaper Inserts/Advertising | High | High | High | High | Low |
The Response
Extended time period
Same information with a better format
Getting Information from the Public
Multiple methods
Look at constraints and goals
| Method | Public Reach | Cost | Prep Time | Feedback |
| Small Groups | ||||
| Advisory Group/Task Force | Medium | Medium | High | High |
| Retreat | Low | High | High | High |
| Coffee Klatch | Medium | Low | High | High |
| Focus Group | Low | Medium | High | High |
| Large Group Meetings | ||||
| Consensus Building/Conference | High | High | High | High |
| Large/Small Group Meetings | High | Medium | High | High |
| Public Hearings | Medium | Low | High | Low |
| Charrette | High | High | High | High |
| Social Interactions | ||||
| Interviews | Low | Low | High | High |
| City Walk/Field Trip | Medium | Medium/High | High | High |
| Technology | ||||
| Polls and Surveys | High | High | High | High |
| Hotlines | Medium | High | Medium | Medium |
| Internet | Medium | Low | Low | Medium |
| Voting | High | High | High | High |
Why Advisory Groups?
Cross-sample of the public
Can become informed and understand the full situation
Relationships develop that moderate extremes
Link back to constituencies
Principles for Establishing Advisory Groups
Include all viewpoints
Role in decision-making defined
Limited length of time
Members communicate with constituencies
Authority interacts with advisory group
Use non-technical language
Prepare for extra time and expense
Selecting Members of Advisory Groups
Organization selects and balances interests
Third party selects
Organization identifies interest and lets groups select representatives
Also allow volunteers
Popular election
Procedures in Advisory Groups
Voting & Parliamentary Procedure
Preferable to avoid, want more consensus
Robert’s Rules of Orders
Attendance & Alternates
Observers
Subcommittees
Confidentiality
Usually become public
Communications
Minutes
Meetings: Seating Assignments
People come and group together
Like-minded are together
Less interactions
Mixing methods
Name tags with table numbers
Tags with color-coded dots
Interviews
Provide significant feedback
Time-consuming
Very limited sample
Most people are honored
Negative: Tend to receive more agreement
Understand purpose of the interview
Interviewee would like to know
Determines focus of questions
Interviews
Selection
Attempt to be representative of viewpoints
By telephone, determine if umbrella group is representative
Length: 30-60 minutes
Be conscious of time
Questions
Avoid leading questions
Ask open-ended questions
Take notes
Keep eye contact
Tape recorder or take notes after
Confidentiality
Sharing information
General statement OK, watch confidentiality
Web-based: Survey Monkey
Free for up to 100 responses
Useful feedback from attendees or non-attendees
Reporting to the Public
Provide quick feedback
2-3 weeks maximum
While still on public’s mind
Specify timeline
Show how feedback is affecting decision-making
An added alternative
Search criteria selected
Respond to issues that seem “ignored”
Explain why the suggestion were not taken
Break Out Groups
When They are Useful
To allow individual feedback and brainstorming
To cause interaction between guests
To cause discussion
Mix interests to create communications
Separate issues to create common bonds
At the beginning of processes where brainstorming is preferred
What Do You Need
Large paper and stands
Markers
Facilitators for each group
Cost: $50/pad and markers (fairly cheap)
Alternate Format: Dot Democracy
People brainstorm issues/improvements
People vote for/against
4 dots “for”, 4 dots “against”
Can put multiple dots on a given issue
Will get different results at each breakout group
Looking for trends and want to record findings
What you need
Dots, dots, and more dots
Scissors
For Wednesday
1 group will do brainstorming by topic
1 group will do dot democracy
I will bring pads, markers and dots
Due Wed: Issues and Issue Management Program
