need help report

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Introduction

Having joined one of the organization that I was willing to spend my career in, there are some things which I have noted within operations of the company and they really need to be looked upon and rectified if the company wants to remain within its normal or more advanced production bracket. It has always been my dream to work in one of the largest agricultural farm in the country and my dream had never become true until currently when I joined this agricultural research firm. According to my own level of understanding as well as my current observations about the company, I have noted that this organization will require adoption of new processes (Hillstrom, 2002). This company which is known as the United States Seed Company has been doing over the previous years and that is why I have always been interested towards working with it due to its productivity and well organized in terms of employment operations amongst other tasks. Therefore this paper discusses some of the things that I have noted and which should be changed in the way the company operates. These categories of changes includes some of the policies governing the organization, adoption of new processes, mode of scheduling as well as machinery that is being utilized in the company. The main paper of this proposal is to try and convince this place of my employment to make changes in various divisions of the company on the basis of the problems and the solutions to those problems that am yet to present so that the administration would sit down and see what they would do about that.

Viability of seeds

One of the things that I have noted about the company is that the number of viable seeds being produced in the organization is quiet low as compared to the past generation. This is a major problem since seeds are the key determinants of agricultural production in any case and hence the seed sector has not made an impressive progress over the past few years. To cope with this therefore I would advise the company to make good note of its biotechnology applications. This is because I think this is one of the most crucial disciplines which I think will promote agricultural development in the next few decades. In this case therefore I think that the company should introduce genetic engineering so that this science will help the organization to discover more varieties of crops’ seeds that will be capable of tolerating both abiotic and biotic challenges. In relation to this case therefore, this organization should invest more on the research so that they can be able to develop seeds based on the interests of the farmers as well as develop varieties that will initiate bio-safety to both human and animal health.

Distribution and Marketing

Another problem that I have noted about the company is that the current distribution and marketing of the seeds have not been quiet impressive and this could be the reason why the franchise value of the company is depreciating tremendously. The main purpose of this grievance is because this organization has lacked some of the key policies that will ensure that the seeds or their products reach their consumer appropriately at the right price and condition. The company should therefore set up legislations as well as implement policies which will guide the distributors so as to ensure critical and profitable marketing (Fleming, 2015). In this case therefore, this organization should start up a system that will promote availability of quality seeds to the consumers by introducing an improved system that will make sure that marketing is efficient and eventually facilitate reasonable security of the seeds supply both locally and internationally. On the other hand strict policies should be set so that it can govern the organization without allowing some people from rebranding some of their products. I have noted that there are some external characters who are using the name of this organization to brand their products and this may cause the company great losses due to loss of market from the farmers who are mostly interested in obtaining more production in their farms. Clear policies should be therefore introduced to stop these acts and on the same case ensure that distribution or marketing of any variety of seed has been registered by National Seeds Board.

Government Policy

The other thing that I have noted about this company is about its relationship with the government policy. According to my own observation I think that lack of a supportive government policy within this organization might have ruined or be ruining the good reputation about the company. The reason why I say this is because the government will always generate a framework that will support this organization in one way or the other. The company should therefore stand well with all the legislations of the state government since it develops an appropriate economic surrounding as well as regulates the interference that is initiated by the government within the market. Therefore this Seed Company should adjust its structural programs so that it could some of the economic problems it is facing today in the country. In addition the government ministries are normally involved in the production of seeds as well as take part in the distribution programs and therefore this is going to boost the organization’s productivity which has quiet gone low currently. In this case therefore, this organization should work hard to introduce the policy that will establish an association with the National Seed Company so that it can maintain its contact with the government and become a beneficiary of the funds that are provided by the government (Winston, 2013).

Machinery

On the other hand I have noted that the mode and the level of machinery being used to process the seeds in this company is obsolete and this could be a quiet challenge to the company when we compare that to the current rate of globalization. As time goes on, we shall notice that most farmers are advancing towards perfection when it comes into making profits on their produce. They therefore require seeds which are viable, quality and clean seeds so that they can attain all this. I therefore think that this organization will be able to raise its business in seeds if it uses more sophisticated tools to process and to package the seeds for the farmers. The company can therefore introduce the current machines such as the Seed Treater Machine that is capable of going to a point of treating the seed so that they can be of high yielding variety. This is more likely going to make productivity adjustments of the company since consumers are willing to pay more and become loyal as well to the company is the products sold are of quality. I would also advice the company to implement a more advanced seed cleaning and Grading Plant since there have been complains from the farmers who claim that the seeds sold to them are not clean and well graded. The company should therefore into partnerships with various associations so that they can be able to note remedies to the ongoing projects concerning the design, installation, manufacture, erection as well as the commissioning of the type of plant they want to implement.

Scheduling

Scheduling in this company is another issue that I have noted to be one of the key failures of this company. It has been clear that sometimes the company is becoming unaware of the blooming crops in the market as well as the crops that are coming in. I have noted that the company’s yearly journal entry is quite inadequate or either it is not fully vital in the production function of this organization. In this case therefore it would be advice that the company should be able to manage and maintain its yearly seed starting calendars so that it relates the trends associated with the supply and distribution of seeds at the appropriate time. This is likely going to keep the company updated of what it should sell and what the farmers are expecting and this would eventually mean that the company would retain its previous competitiveness in winning the market.

In conclusion of my proposal I think the company should participate in research and development programs so that they would discover more varieties of seeds that well improved and of which are going to attract more consumers. Product differentiation will be therefore crucial for this Seed Company since most of the Agricultural Firms are producing almost similar varieties (Wiley, 2009). Product differentiation will however take this company to its original top position in the processing of seeds for farm use.

CEO,

United States Seed Company,

19/2/2015.

President,

United States Seed Company.

Dear sir/madam,

It was very thoughtful of you to introduce and implement the Seed Testing Department in this company and I thank you for your concern and care about minding the success of this company. This department has been operational for quiet sometime and I would not deny saying that it has been useful and fruitful to some extent in one way or the other and consider the fact that your assessment on us has truly satisfied all of us. The main reason I have to decided to you as the president of the company is because I am being forced to shut down this department because of some few legal reasons that I will document to you in this letter based on the department’s role in this business, its recent performance, how we shall recover the productivity due to this shut down. Prior this, I would provide an ideology on how I expect this situation to affect our business.

The role of this department normally to carry out tests and wide varieties of seeds that comes from the seed merchants as well as farmers. This has been very vital in the business since this process allows the company to sell the seeds that have reached certain quality standards and eventually this has been fetching the company good money due to sale of quality products to the customers. Contrary to this, I have noted that currently this department is assuming some types of testing such as germination test, International Certificate Test as well as the Hectolitre Weight and this case has become so shouting to the customers.

The main reason why I have took this initiative to cut the department is because it is the final stage involved in releasing the seeds to the farmers and hence they would be held responsible for releasing low quality seeds to the farmers. This could also be the main reason why we are losing a good number of consumers per annum. The only way to cover or replace the role of this department is through generation of a quarantine alert that will make sure the seeds merchants comply with this quarantine conditions when entry of the seeds is to be carried out in the company. They should bring seeds based on the conditional requirements of the company whereby the merchant will be required to verify the condition of specific seeds.

I however expect the company to hire some few specialists to confirm this information and this is likely going to boost the business since there will be reduced costs of workforce as compared to the whole department. I also expect more customers to come back as previous since seed quality will be examined all the way from point of production until processing.

I hereby await your positive response towards this situation as well as putting into considerations the grievances that I have presented as well as approaches to those problematic issues. Thank you in advance.

Yours sincerely,

CEO, United States Seed Company.

References

Fleming, Noah. Evergreen Cultivate the Enduring Customer Loyalty That Keeps Your Business Thriving. New York: AMACOM, 2015. Green Business Practices For Dummies^174;. John Wiley & Sons, 2009. Kevin Hillstrom & Laurie Collier Hillstrom. Encyclopedia of small business. Detroit, MI: Gale Group, 2002. William Winston & Joseph P. Vaccaro. Managing Sales Professionals the Reality of Profitability. Hoboken: Taylor and Francis, 2013.