Instruction Assignment

Week 2 Instructions Assignment

The instructions for this assignment are also contained in attachments below, in addition to being on this page.

Due Date:  Sunday 5:00 p.m. - Week 2

YOU HAVE TWO OPTIONS FOR THIS ASSIGNMENT. CHOOSE ONE OF THEM. THE OPTIONS ARE COPIED AND PASTED BELOW AND ARE ALSO ATTACHED AS SEPARATE WORD DOCUMENTS. 

OPTION 1

Week 2 Instructions Memo

Assignment Instructions:

Writing Assignment:

Set of Instructions (Post in Assignment Folder)

ASSIGNMENT:

Assignment Description: Write a set of instructions for completing a house-hold or workplace technical task. DON’T CHOOSE SOMETHING AS OBVIOUS AS BOILING WATER; THE IDEA IS TO TEACH THE READER SOMETHING USEFUL HE/SHE MAY NOT ALREADY KNOW HOW TO DO. DO NOT CHOOSE A RECIPE.

Your instructions should contain: 

· a clear and limiting title

· a logical organizational structure with a chronological numbering system

· major and minor steps for completing the task

· identity of intended audience (indicate in introduction)

· a brief description of the object or process (DO THIS IN SPECIFIC, CONCRETE LANGUAGE; YOU MAY ALSO USE GRAPHICS, BUT THEY CANNOT SUBSTITUTE FOR WRITTEN INSTRUCTIONS.)

· preliminary information that provides any helpful context or history

· safety information

· materials needed to complete the task (as suited for your audience and specific task).

You must select a task or operation you are familiar with. The internet is filled with numerous instructions for operating many items and performing many tasks. You are NOT to use any outside sources to write your instructions. This paper can include any graphics necessary for performing the task and should follow basic principles of document design 

Assignment Instructions 

· Complete this assignment using Word; please, no pdf.

· Write no more than 1 page of total original content, single spaced, for your set of instructions.

· DO NOT use reference materials to develop your own original instructions. 

· You may use graphic illustrations (you can use a secondary source) if you have access to already-created ones or if you have the means to create one; however, graphic illustrations are not required. Graphic illustrations will not count towards the page length.

· Single space within paragraphs and skip a space in between paragraphs

· Number steps (use the command form of verbs)

· Include only one action per step

· Bullets may be used

OPTION 2

Complete this assignment using the following memo format:

MEMORANDUM

To:                 Mary Jones, Administrative Assistant – Internship Program

From:            Xxxxxxx Xxxxxxxxx

Date:

Subject:

· Write no more than one-three pages of words.

· Use a Size 12 Times New Roman font.

· You may use illustrations for this assignment, but they are not required. If they are included, the illustrations are in addition to the one-three pages of content, so your memo could be longer than three pages. 

· Single space within the paragraph and skip a space in between paragraphs.

· Do not use outside sources to write this assignment.

Description:

Scenario:  You are the intern coordinator for a consulting company that specializes in working with entrepreneurial global clients. This week, one of your interns was arrested for inappropriate public behavior in Thailand. The problem developed from a lack of knowledge about the customs in Thailand rather than intentional disrespect. Therefore, you are confident you and the corporate attorney can settle the case quickly if you leave for Thailand immediately.

However, yesterday the partners expressed dissatisfaction with the quality of the interns you have selected. They like what you are doing with developing the intern program, but they want you to recruit better interns. This latest incident in Thailand has confirmed their fears that the wrong interns can be a problem in terms of expense and bad publicity.

This morning as you walked into your office building, you noticed a flyer at the security desk where you sign in. The flyer announces a career fair next month to give local businesses the opportunity to interview and hire Casement University students for jobs and internships. The contact information is Margaret Rogers, (586) 555-6700. She works in the Career Services office.

You have to drive to the airport in an hour, so you must delegate the task of contacting Ms. Rogers to set up participation in the career fair. You don’t know how long you will be in Thailand, so Mary Jones may have to not only arrange for participating in the career fair but also organize the event.

Your administrative assistant is new, so you have to give Mary Jones a detailed set of instructions to show her what she must do

· from initially contacting Ms. Rogers

· to completing the paperwork for participating in the career fair

· to organizing what will occur on that night from when it starts at 7:00 p.m. and ends at 10:00 p.m.

Illustrations:

Illustrations are not required for this assignment. If they are included, the illustrations are in addition to the one-two pages of content, so your memo could be longer than three pages. 

Structure of the Memo:

The memo should have three sections with these headings in this order:

Purpose of the Instructions:

Procedure:

Conclusion:

Here are additional guidelines for completing this assignment:

· Use the memo format above.

· Use a Size 12 Times New Roman font.

· Write an introductory paragraph to set up the purpose of the memo.

· Write the body of the assignment as a series of steps with only one action in a step.

· Start each step with an action verb (not Be sure to or Check that you, etc.).

· Write no more than 1 page of words.

· Single space within the paragraph and skip a space in between paragraphs.

· Do not use outside sources to write this assignment.

· Start each step with an action verb (not Be sure to or Check that you, etc.). Here is your first step as an example of action-oriented procedural writing:

Step 1: Call Margaret Rogers in the Career Services Office of Casement University – (586) 555-6700 – to request instructions and paperwork required for participating in their career fair.

· Format your writing according to professional guidelines by using appropriate headings.

· End with an appropriate action that will direct Mary to keep you informed of her progress on this project.

· Submit the assignment as one attachment. (Don’t use multiple attachments. Only one attachment will be opened and returned to you.)

GRADING CRITERIA FOR INSTRUCTIONS MEMO

100 Points: 10% of Final Grade

Maximum

Score

Purpose of the Instructions

5%

Clear Procedures

60%

Conclusion

5%

Grammar

20%

Professional Writing Style and Memo Formatting

10%

Total Points for 100-Point Assignment:

100%

0