Quick PPt with a pragragraph need done asap
Instructions
| Risk Management Workbook Instructions |
| This template is to be use for gathering risks, creating plans for how to avoid them (mitigation plans), what to do if they happen (contingency plans),and managing them throughout the project. |
| The first sheet titled Risk List shows a number of fields to use for gathering the following information about risks: |
| · Risk ID is some unique value that identifies the risk. |
| · Risk Name is a short description of the risk. |
| · Date is when you identified the risk. |
| · Rank is a subjective measure of where you and the team place this risk. Rank is generally reevaluated on a weekly basis. |
| · Phase is an optional field that you can use to capture the phase that a risk might occur. |
| · Prob (Probability) is the percentage chance that the risk will actually occur. |
| · Impact is the 1–10 rating of how bad it would be if the risk occurred (1 being not very bad and 10 being very bad). |
| · Exp (Exposure) is the product of Prob and Impact. This gives you a relative number to access how much time and effort to give to the mitigation of a risk. For example, a risk might be a 90 percent Probability but only a 1 for Impact, so its Exposure would only be a .90. |
| · Effect is a description of what would happen if the risk occurred. This can be a quick sentence of a detailed set of effects. |
| · Mitigation is a description of what steps can be taken to avoid having the risk occur. This is what you will do to try and stop the risk from happening. |
| · Trigger Event is a description of how you will know if the risk has occurred. |
| · Contingency is the description of what you plan to do if the risk happens. This is how you will try to limit the Impact of the actual occurrence of the risk. |
| Also included is a sheet in the workbook titled Risk Matrix. This section gives a graphical view of where your risks fall. It graphs Impact against Probability and puts a color code on the various combinations. This is automatically generated based on predetermined formulas using the data entered in the Risk List. |
| A few things to remember about this template include the following: |
| · The sheet called Criteria Sheet is locked because it provides the formulas that drive the graph on the Risk Matrix sheet. If you edit this sheet, the Matrix may no longer work. |
| · The Matrix and List sheets are also locked, but only a few cells are protected. On the List sheet, the Exposure cells are protected because they contain a formula. The same goes for the Matrix sheet. The colored matrix itself is protected, but the other cells are not. |
Form P-4 &"Arial,Bold"&8Project Manager: Name (816) XXX-XXXX
Risk List
| Risk Management Matrix | |||||||||||
| ID | Risk Title | Date Brian Kennemer: Date the risk was identified | Rank Brian Kennemer: Rank of this risk. A risk will have a higher rank if it has become more likely, has occurred, or if the team feels it is in some way more important than other risks. This is a subjective measure. | Phase Brian Kennemer: Release that this risk affects. This could be used for tracking risks specific to a cycle in a spiral development project for example. | Prob Brian Kennemer: Probability that this event will occur | Impact Brian Kennemer: Relative Impact of the event. 1-10 | Exp Brian Kennemer: The product of the Prob and Impact fields. Higher numbers are bad. | Effect Brian Kennemer: What adverse events can be expected if risk occurs? | Mitigation Brian Kennemer: What actions can we take to avoid having the risk event occur? | Trigger Event Brian Kennemer: How do we know when the risk event has happened? What indications can we look for? | Contingency Brian Kennemer: If the event occurs, what can we do to limit the effects of the risk? |
| A | Defective equipment | 11/25 | 1 | 1 | 60% | 7 | 4.20 | Could cause task scheduling to extend, increase in cost by buying replacement equipment | Test equipment prior to installation phase for function | Upon reciept and initial testing of equipment before installation | Prearrangement with suppliers for a faster redelievery or support. Depending on equipment the project can procede but time is of the essences. |
| B | ISP delivery/support | 11/25 | 2 | 2 | 60% | 6 | 3.60 | Could extend scheduling in the testing phase and installation phase | Arrange key dates with ISP prior to installation | The Point of Demarcation is not hot (functioning) at the time of installation. | Project can continue. The only phase that will be affected will be the testing phase. |
| C | Equipment not on site/ordered wrong | 11/24 | 3 | 1 | 50% | 6 | 3.00 | Certain tasks can be affected which could increase scheduling conflicts | Order any equipment early in the planning stage. Arrange delievy dates prior to start of installation stage. | During the Pre-Execution phase, the initial inventory of all equipment. | Same contingency as Defective equipment risk |
| D | Access to store | 11/27 | 4 | 2 | 30% | 5 | 1.50 | Increase scheduling and delays in testing phase. | Identify any restricted access areas needed by the install team during Pre Executing phase | Store personnel not available to allow access. | Pre arrange important date of installation, testing, and walkthroughs with personnel responsible for store. |
| E | Injury to install team | 11/25 | 5 | 2 | 20% | 5 | 1.00 | Injury to Installation Team Supervisor could effect the quality of project. | Review safety procedure before installation phase | Personnel on installation team or leader is injuried. | If team member is injuried the project can continue. The cost of medicial care will be handled by insurance. The concern is the leadership on the installation team could push the project back. This risk is acceptable. |
| F | Personnel Not Fully Trained | 11/25 | 6 | 2 | 20% | 5 | 1.00 | Certain tasks can be affected which could increase scheduling conflicts | Review Personel traing before installation | Poor Trainging of personel will lead to re-schudule | Project can continue same day or next day with diferent FE |
| G | Lack of Resources/Materials | 11/26 | 7 | 2 | 20% | 4 | 0.80 | Certain tasks can be affected which could increase scheduling conflicts | Identify resources early in planning phase | During the Pre-Execution phase, the initial inventory of all equipment. | Same contingency as Defective equipment risk |
| H | Circuit/Wiring Issues | 11/27 | 8 | 3 | 10% | 4 | 0.40 | Increase delays in testing phase. | Will ask ISP install tech if he can see any circuit or Wiring Issues | Will lead to extend hours of installation or re-schedule | FE can continue if he can repair issue with Cisrcuit or Wiring Issues |
| I | Software Compatitiablity | 11/27 | 9 | 2 | 10% | 6 | 0.60 | Increase delays in testing phase. | End User Issue could lead to delay Install | Call EU help Desk for further instructions | FE can continue calling EU help Desk |
| J | Power outages | 11/27 | 10 | 2 | 5% | 3 | 0.15 | Increase delays / re-schedule | Review safety procedure before installation | Will lead to extend hours of installation or re-schedule | Project can continue same day or next day when power issue has been fix. |
Form P-4 &"Arial,Bold"&8 Project Manager: Name (816) XXX-XXXX
Risk Matrix
| Risk Matrix | ||||||||
| Impact | 9-10 | 0 | 0 | 0 | 0 | 0 | ||
| 7-8 | 0 | 0 | 1 | 0 | 0 | |||
| 5-6 | 3 | 1 | 2 | 0 | 0 | Zone Total: 0 | ||
| 3-4 | 3 | 0 | 0 | 0 | 0 | Zone Total: 3 | ||
| 1-2 | 0 | 0 | 0 | 0 | 0 | Zone Total: 7 | ||
| 1-20% | 21-40% | 41-60% | 61-80% | 81-100% | ||||
| Probability | ||||||||
Form P-4 &"Arial,Bold"&8 Project Manager: Name (816) XXX-XXXX
CriteriaSheet
| Do NOT Edit this sheet. This sheet provides the formulas for the Matrix Sheet | ||||||||||||||||||||||||||||
| 1-2 | 3-4 | 5-6 | 7-8 | 9-10 | ||||||||||||||||||||||||
| 1-20% | 1-20% | 1-20% | 1-20% | 1-20% | ||||||||||||||||||||||||
| Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | ||||
| 1% | 1 | 1% | 2 | 0 | 1% | 3 | 1% | 4 | 3 | 1% | 5 | 1% | 6 | 3 | 1% | 7 | 1% | 8 | 0 | 1% | 9 | 1% | 10 | 0 | ||||
| 2% | 1 | 2% | 2 | 2% | 3 | 2% | 4 | 2% | 5 | 2% | 6 | 2% | 7 | 2% | 8 | 2% | 9 | 2% | 10 | |||||||||
| 3% | 1 | 3% | 2 | 3% | 3 | 3% | 4 | 3% | 5 | 3% | 6 | 3% | 7 | 3% | 8 | 3% | 9 | 3% | 10 | |||||||||
| 4% | 1 | 4% | 2 | 4% | 3 | 4% | 4 | 4% | 5 | 4% | 6 | 4% | 7 | 4% | 8 | 4% | 9 | 4% | 10 | |||||||||
| 5% | 1 | 5% | 2 | 5% | 3 | 5% | 4 | 5% | 5 | 5% | 6 | 5% | 7 | 5% | 8 | 5% | 9 | 5% | 10 | |||||||||
| 6% | 1 | 6% | 2 | 6% | 3 | 6% | 4 | 6% | 5 | 6% | 6 | 6% | 7 | 6% | 8 | 6% | 9 | 6% | 10 | |||||||||
| 7% | 1 | 7% | 2 | 7% | 3 | 7% | 4 | 7% | 5 | 7% | 6 | 7% | 7 | 7% | 8 | 7% | 9 | 7% | 10 | |||||||||
| 8% | 1 | 8% | 2 | 8% | 3 | 8% | 4 | 8% | 5 | 8% | 6 | 8% | 7 | 8% | 8 | 8% | 9 | 8% | 10 | |||||||||
| 9% | 1 | 9% | 2 | 9% | 3 | 9% | 4 | 9% | 5 | 9% | 6 | 9% | 7 | 9% | 8 | 9% | 9 | 9% | 10 | |||||||||
| 10% | 1 | 10% | 2 | 10% | 3 | 10% | 4 | 10% | 5 | 10% | 6 | 10% | 7 | 10% | 8 | 10% | 9 | 10% | 10 | |||||||||
| 11% | 1 | 11% | 2 | 11% | 3 | 11% | 4 | 11% | 5 | 11% | 6 | 11% | 7 | 11% | 8 | 11% | 9 | 11% | 10 | |||||||||
| 12% | 1 | 12% | 2 | 12% | 3 | 12% | 4 | 12% | 5 | 12% | 6 | 12% | 7 | 12% | 8 | 12% | 9 | 12% | 10 | |||||||||
| 13% | 1 | 13% | 2 | 13% | 3 | 13% | 4 | 13% | 5 | 13% | 6 | 13% | 7 | 13% | 8 | 13% | 9 | 13% | 10 | |||||||||
| 14% | 1 | 14% | 2 | 14% | 3 | 14% | 4 | 14% | 5 | 14% | 6 | 14% | 7 | 14% | 8 | 14% | 9 | 14% | 10 | |||||||||
| 15% | 1 | 15% | 2 | 15% | 3 | 15% | 4 | 15% | 5 | 15% | 6 | 15% | 7 | 15% | 8 | 15% | 9 | 15% | 10 | |||||||||
| 16% | 1 | 16% | 2 | 16% | 3 | 16% | 4 | 16% | 5 | 16% | 6 | 16% | 7 | 16% | 8 | 16% | 9 | 16% | 10 | |||||||||
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| 21-40% | 21-40% | 21-40% | 21-40% | 21-40% | ||||||||||||||||||||||||
| Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | ||||
| 21% | 1 | 21% | 2 | 0 | 21% | 3 | 21% | 4 | 0 | 21% | 5 | 21% | 6 | 1 | 21% | 7 | 21% | 8 | 0 | 21% | 9 | 21% | 10 | 0 | ||||
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| 27% | 1 | 27% | 2 | 27% | 3 | 27% | 4 | 27% | 5 | 27% | 6 | 27% | 7 | 27% | 8 | 27% | 9 | 27% | 10 | |||||||||
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| 35% | 1 | 35% | 2 | 35% | 3 | 35% | 4 | 35% | 5 | 35% | 6 | 35% | 7 | 35% | 8 | 35% | 9 | 35% | 10 | |||||||||
| 36% | 1 | 36% | 2 | 36% | 3 | 36% | 4 | 36% | 5 | 36% | 6 | 36% | 7 | 36% | 8 | 36% | 9 | 36% | 10 | |||||||||
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| 41-60% | 41-60% | 41-60% | 41-60% | 41-60% | ||||||||||||||||||||||||
| Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | ||||
| 41% | 1 | 41% | 2 | 0 | 41% | 3 | 41% | 4 | 0 | 41% | 5 | 41% | 6 | 2 | 41% | 7 | 41% | 8 | 1 | 41% | 9 | 41% | 10 | 0 | ||||
| 42% | 1 | 42% | 2 | 42% | 3 | 42% | 4 | 42% | 5 | 42% | 6 | 42% | 7 | 42% | 8 | 42% | 9 | 42% | 10 | |||||||||
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| 61-80% | 61-80% | 61-80% | 61-80% | 61-80% | ||||||||||||||||||||||||
| Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | ||||
| 61% | 1 | 61% | 2 | 0 | 61% | 3 | 61% | 4 | 0 | 61% | 5 | 61% | 6 | 0 | 61% | 7 | 61% | 8 | 0 | 61% | 9 | 61% | 10 | 0 | ||||
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| 80% | 1 | 80% | 2 | 80% | 3 | 80% | 4 | 80% | 5 | 80% | 6 | 80% | 7 | 80% | 8 | 80% | 9 | 80% | 10 | |||||||||
| 81-100% | 81-100% | 81-100% | 81-100% | 81-100% | ||||||||||||||||||||||||
| Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | Prob | Impact | Prob | Impact | Result | ||||
| 81% | 1 | 81% | 2 | 0 | 81% | 3 | 81% | 4 | 0 | 81% | 5 | 81% | 6 | 0 | 81% | 7 | 81% | 8 | 0 | 81% | 9 | 81% | 10 | 0 | ||||
| 82% | 1 | 82% | 2 | 82% | 3 | 82% | 4 | 82% | 5 | 82% | 6 | 82% | 7 | 82% | 8 | 82% | 9 | 82% | 10 | |||||||||
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| 96% | 1 | 96% | 2 | 96% | 3 | 96% | 4 | 96% | 5 | 96% | 6 | 96% | 7 | 96% | 8 | 96% | 9 | 96% | 10 | |||||||||
| 97% | 1 | 97% | 2 | 97% | 3 | 97% | 4 | 97% | 5 | 97% | 6 | 97% | 7 | 97% | 8 | 97% | 9 | 97% | 10 | |||||||||
| 98% | 1 | 98% | 2 | 98% | 3 | 98% | 4 | 98% | 5 | 98% | 6 | 98% | 7 | 98% | 8 | 98% | 9 | 98% | 10 | |||||||||
| 99% | 1 | 99% | 2 | 99% | 3 | 99% | 4 | 99% | 5 | 99% | 6 | 99% | 7 | 99% | 8 | 99% | 9 | 99% | 10 | |||||||||
| 100% | 1 | 100% | 2 | 100% | 3 | 100% | 4 | 100% | 5 | 100% | 6 | 100% | 7 | 100% | 8 | 100% | 9 | 100% | 10 |
Form P-4 &"Arial,Bold"&8 Project Manager: Name (816) XXX-XXXX