Individual Routine Letter Development

Corte BA 200 Fall 2014

Individual Routine Letter Assignment 1

Situation

Your name is Courtney Lewis and you were recently hired as the special events manager at

BareEssentials. You need to find a resort hotel with conference facilities. This meeting requires a large

assembly type room and four smaller meeting rooms (equal distribution of total attendees). You are

expecting 270 sales associates. You hope to arrange our conference in the month of November, from

the second to the fourth. Most of the associates will be flying in, so they will need transportation to and

from the airport. Due to the fact that we will be making electronic presentations you need to ensure

that the resort has audiovisual equipment for presentations in the rooms and computer facilities. Your

letter will be sent to the Planning Facilities Manager at the Bellagio Hotel & Casino at 3600 South Los

Vegas Boulevard in Las Vegas, NV 89109. Also, this hotel has a Tuscany Exhibition Kitchen for team-

building activities that you need information about.

Action

1. Analyze the situation. 2. Write an appropriate routine letter presenting appropriate information and request what is

needed. Consider … a. What is the topic/purpose of this letter? b. What is the message of the letter? c. What is the action I or others need to do? d. What content needs/does not need to be in the letter? e. What (if any) information may be missing and required? Create as necessary. f. Is information in the proper location? g. Is the Opening, Body and Closing content developed properly? h. Is the Opening, Body and Closing content presented effectively? i. Create an appropriate letterhead.

3. Consider reviewing the appropriate Lecture Capture recordings, the PowerPoint presentation on routine letters and your participation with the team letter development exercises. These will help with determining Format Issues, what is necessary and not necessary, and Opening, Body and Closing considerations.

4. Professor Corte will be in his office on Friday, November 7, 2014 from 8:30 – 11:30 a.m. to review drafts and/or discuss your approach for this assignment.

5. Upload your letter within this assignments link. Assigned: Wednesday, November 5, 2014

Due: Monday, November 10, 2014 (F2F - start of class Online - Noon)

Point Value: 5