Project Management Paper

Project Management-Road Rehabilitation Project

Name

Institutional Affiliation

Roles and responsibilities of the project manager of the Road Rehabilitation Project

A project manager has overall responsibility over the successful initiation, planning, design, execution, monitoring, controlling and closure of the Roadway Rehabilitation Project. He should have the ability to ask penetrating questions, detect unstated assumptions and resolve conflicts which are important skills in project management. He develops the definition of the project in conjunction with the project sponsor. He ensures that the project is effectively and efficiently resourced to support its success. He, therefore, manages the relationships with wide range of project contributors (Burke, 2013).

The project manager must recognize that risk directly impacts the likelihood of success and that this risk must be both formally and informally measured throughout the lifetime of the project. Risks must arise due to uncertainties and a project manager must focus on this. He must adhere to open communication and ensure that every stakeholder has an opportunity to express their opinions and concerns which lessens risk significantly (Burke, 2013).

During project initiation, the project manager must document a high level project scope, timeline and budget accompanied with proper planning for each. He must also obtain project sponsor approval and sign off. He must also prepare planning strategies. This is where he develops, assesses and selects proper strategy for the project. In this phase, he considers performance, cost, time, scope and constraints of the Road Rehabilitation Project. He is also responsible for creating a project milestone schedule that is usually based on work breakdown structures, the list of work activities and network diagram (Burke, 2013).

During implementation of the planning strategies he must develop a communication and risk management plan. The risk management plan includes risk identification, monitoring and response. This ensures proper mitigation of risks if they occur. In executing the project, the project manager must direct the approved plan, and monitor its execution. He must also report on the performance of the project and manage the expectations of the stakeholders. During the closure of the project he must incorporate the lessons learnt from the project implementation and close procurement (Burke, 2013).

The responsibilities are also key for the project manager in project management for the success of the project. He must recruit the project staff and consultants. These stakeholders must be competent in their area of specialization. He must also manage the coordination of the partners and working groups engaged in the project work. Project deliverables should also be managed within the project plan. He should also identify the user training needs and devise and manage the user training programs. Through this, he will work closely with the users to ensure the project meets and even exceeds the needs and expectations (Kerzner, 2013).

The appropriate stakeholders and their roles within the project

Stakeholders in this project include the Department of the Army as a whole, to include the Secretary of the Army, the Base Commander, and Department of Public Works, and a representative from the Directorate of Financial Services which will represent the government interest aspect of DPW (Department of Public Works). The Department of the Army will ensure that the safety of commuters and pedestrians is brought up to standards set by the Department of Defense, Department of the Army, and the Massachusetts Department of Transportation. The Directorate of Financial Services will ensure effective and efficient funding of the Roadway Rehabilitation Project. They will issue bank loans which is a major funding of projects. The funding will ensure that the project execution does not run shot of funds before completion. The Department of Public Works will coordinate the environmental activities, build code enforcement, and inspect construction and its approval. The Department of Public Works will also be responsible for engineering services for construction projects which will include design and supervision, traffic control device maintenance and traffic control engineering (Kerzner, 2013).

Project Charter

Project Charter Document

Project Name: Roadway Rehabilitation Project 2013-14

Departments: Department of Public Works

Focus Area: Roadway rehabilitation throughout the installation

Project purpose

The purpose of the Road Rehabilitation Project is to provide a well integrated and reliable rural road system through rehabilitation. Providing a reliable rural road system through rehabilitation will help alleviate rural poverty and raise the living standards of the rural communities through the increased access to basic social and economic and income generating activities. Rehabilitation is done to improve road safety. Safety improvements are needed because certain sections of the roads do not meet the current design standards and have a supporting crash history. The project is needed because the maintenance of roads is becoming more frequent and expensive. It is also purposed to improve access to rural areas and build the framework for future sector reform. The project sorts to restore roads to their structural integrity (Van de Walle & Cratty, 2012).

Measurable objectives

The measurable objectives of the Road Rehabilitation Project will include the increase of competition in the road transport industry and provide a foundation for future regulatory reform. The project will aim to continue the strengthening of the administration and maintenance of roads through the support of Department of Public Works. It will also assist the Department of Public Works in the removal of the existing road maintenance backlog and prevent its future occurrence through the implementation of a well coordinated rehabilitation of the roads. It also sorts to reduce traffic congestion and provide a more efficient, safer, and reliable transport service system for the states (Moore, 2011).

High-level requirements

The requirements of the project will provide a useful tool to evaluate the quality of the project. This is because a final review will be done to examine whether each requirement has been met. Leadership kills are crucial requirement for the project manager. The project management team should have high engineering standards which are requirements of the Road Rehabilitation Project. There should also be enough training for the project management team to ensure that the required skills and competencies are obtained. There should also be experts in the field of road transport industry who should keep on top in task delegation. There should also be adequate funding from the Directorate of Financial Services to ensure that the project does not run shot of funds before completion (Moore, 2011).

Milestone schedule

Description of work: Completion of Planning Phase

Completion of the Conclusion Phase

Completion of Project Phase

Proposed budget

The proposed budget for the Road Rehabilitation Project is approximately $500000.

Parties responsible for project's success

Project success is a shared responsibility among the project management team. These are from the internal organizational units and the partnering organizations. It is the responsibility of the project sponsors, project managers, and clients to set objectives and maintain an environment that ensures effective and efficient performance of the project goals and objectives. All these stakeholders assess their performance, and do the ongoing work of changing the conditions of the roads that address he causes to ensure the success of the project on Road Rehabilitation (Moore, 2011).

Benefits of implementing Road Rehabilitation Project

The Road Rehabilitation Project is crucial as compared to doing nothing. The project will increase the rural road access which will help alleviate rural poverty and raise the living standards of the rural communities through the increased access to basic social and economic and income generating activities. Road rehabilitation project is credited with improving commerce and trade, increasing transportation of goods and services and facilitating farmer access to markets in targeted areas. Road rehabilitation is also a key intervention aimed at reducing food insecurity among vulnerable populations and increasing farmer incomes. This is due to the increased access to the markets for farmer’s products. Since roads are restored to their structural integrity, this improves the road safety and lead to a decrease in the road accidents due to the increasing degradation of the roads (Van de Walle & Cratty, 2012).

References

Burke, R. (2013). Project management: planning and control techniques.

Kerzner, H. R. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Moore, G. D. (2011). Resource road rehabilitation handbook: planning and implementation guidelines (Interim methods). Province of British Columbia, Watershed Restoration Program.

Van de Walle, D., & Cratty, D. (2012). Impact evaluation of a rural road rehabilitation project. Washington, DC: World Bank. Processed.