Q

Sundance Cosmetics Company Research Project

Introduction:

This proposal is dedicated to the Company director of Sundance Cosmetics Company in order to improve the technology and equipment that will lead to a successful business and cover the director’s requirement. The purpose of this proposal is doing research to gain enough secondary and primary data so that the revenue would be spent wisely and appropriately. The money that is spent will include upgrading the ergonomics equipment, the software and hardware. The company is a web-based company, which means all services are offered exclusively on the Internet. All orders that are placed and the cosmetics that are purchased will be imported directly. The upgrades that are made to the company will stretch the business and lead it to a more sophisticated and successful pathway.

Department and the positions

Executive

The company director: The managing director/chief executive is responsible for the performance of the company, as dictated by the board’s overall strategy. He or she reports to the chairman or board of directors.

Personal assistant: A personal assistant (PA), sometimes called an executive secretary or personal/private secretary, works closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. PAs help managers to make the best use of their time by dealing with secretarial and administrative tasks

Import Department

The import department grows out of the purchasing department, whose personnel have been assigned the responsibility of procuring raw material or components for the manufacturing process.

Import Department manager: involves activities engaged in planning, storing and distribution of materials and products on behalf of the company

· Overseas buyer: Exporting is the act of producing goods or services in one country and selling or trading them to another country whereas, importing products into countries is often dependent on what product, commodity, or service is being imported. The most important reason a company begins exporting is to maximize profits by exploiting opportunities in foreign markets that are not available in domestic markets

· Import department assistant: The import and export sales assistant contributes to the sustainable international development of the company through the marketing of goods and services in overseas markets and the optimising of purchases in the context of globalization.

Administration Department

The role of administration department within an organization is to process all of the admin and documents for the rest of the company. There are many different departments that need to have different things done with their admin. 

Administration manger: Supports operations by supervising staff, planning, organising and implanting administrative systems

· Three administrative assistant: Administrative Assistant is a broad job category that designates an individual who provides various kinds of administrative support to people and groups in business enterprises.

· Receptionist: As the person who makes initial contact with the client or visitor, receptionists act as the ambassador for a company or organisation. Their main role is to welcome visitors or clients, take details and assist them with initial problems or enquiries.

Accounting Department

The accounting and finance department in any business can get a little confusing.  Entrepreneurs tend think and move quickly, so it is a key to your success that the accounting department becomes one the anchors of stability in your company.  The essential roles and duties of virtually any accounting department should include the following:

· Money out – making payments and keeping the bills paid

· Money in – processing incoming payments

· Payroll – make sure everyone gets paid (including the government)

· Reporting – preparing financial reports, e.g. P&L, Balance sheets and budgets

· Financial Controls – to avoid errors, fraud and theft

Accounting manager: An accounting manager has many more responsibilities. They still oversee the financial aspect of a business but they do much more than that. They have many other roles to play that help to set the company up for success.  Financial aspects of the business; e.g.: book keeping, they will need the following software;

· Word processing software

· Virus protection software

· Accounting software

· Payment processing software

· Three assistant accountants: An Accounts Assistant is an integral part of the team responsible for maintaining an efficient and accurate finance function within a business.

· Accounting administrative assistant: The main role of an accounting administrative assistant is to act as support for the accounting department of a company. The daily activities of an accounting administrative assistant may include answering the telephone, filing, faxing, assisting visitors, managing appointments and managing the daily office schedule

Sales marketing Department

Sales department is to engage in a variety of activities with the objective to promote the customer purchase of a product or the client engagement of a service, according to the American Marketing Organization. 

Sales marketing manager: business development activities by researching and developing marketing opportunities

· 1 marketing assistant manager: The role of a marketing assistant is to assist and perform duties for the marketing manager. This includes researching for new markets, performing general clerical duties, coordination of meetings, marketing groups in order to facilitate function and determining new markets. Assistants also endorse contractors' adverts and supervise the market's response to the company's products.

· 1 sales assistant manager: Assistant sales managers are just as important as sales managers in a company or business. Sales managers have a lot of responsibilities and duties, the primary of which is maintaining or improving sales. Such duties may require the addition of an assistant sales manager. The assistant sales manager helps with all the responsibilities of the sales manager to meet the establishment's sales goals.

· 3 sales people: An individual who sells goods and services to other entities. Assist the customers in selecting products, Answer their queries about the products or the store in general, Keep a check of inventory, Sales of goods, Report to the Store In charge, Maximize sales and profitability of the store and Maintaining store standards by keeping it clean.

· 3 administrative assistant in the sales department: Administrative Assistant: Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing.

Warehouse Department

The warehouse department is part of the operational function of the business.

Warehouse manager: Warehouse managers are a vital part of the supply chain process. They oversee the efficient receipt, storage, value-adding servicing and dispatch of a wide range of goods including food, clothing, healthcare products, manufacturing parts and household items.

· Warehouse supervisor: responsible for overseeing a wide variety of warehouse activities including shipping and receiving materials. Look after day to day operation of the warehouse.

· Needs a central database for warehousing records

· Desktop Computer

· Access to the company intranet

· Good office furniture

· 10 warehouse product distribution team: There are order pulling, palletizing, loading trucks, packaging, stocking, and inventory. Many of these jobs are generally basic and easy to learn. 

Timeline:

In general, the ergonomics are prepared in the following order:

· Furniture

· Computers

· Accessories

· Hardware

· Software